CONTRACT NOTICE
Services
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S): UKAEA, The Manor Court,
Chilton, Oxfordshire, Contact: Contracts Officer, Attn: Helen East,
UK-Didcot OX11 0RN. Tel. +44 1235466921. E-mail:
helen.east@ukaea.org.uk.
Fax +44 1235466648.
Internet address(es):
General address of the contracting authority:
www.ukaea.org.uk.
Further information can be obtained at: UKAEA, K2 Culham Science Centre,
Oxfordshire, Contact: Contracts Officer, Attn: Helen East, UK-Abingdon
OX14 3DB. Tel. +44 1235466921. E-mail:
helen.east@ukaea.org.uk. Fax +44
1235466648. URL:
www.ukaea.org.uk.
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
UKAEA, K2 Culham Science Centre, Oxfordshire, Contact: Contracts Officer,
Attn: Helen East, UK-Abingdon OX14 3DB. Tel. +44 1235466921. E-mail:
helen.east@ukaea.org.uk. Fax +44 1235466648. URL:
www.ukaea.org.uk.
Tenders or requests to participate must be sent to: UKAEA, K2 Culham
Science Centre, Oxfordshire, Contact: Contracts Officer, Attn: Helen East,
UK-Abingdon OX14 3DB. Tel. +44 1235466921. E-mail:
helen.east@ukaea.org.uk. Fax +44 1235466648. URL:
www.ukaea.org.uk.
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Body governed by public law.
Other: Fusion Research.
The contracting authority is purchasing on behalf of other contracting
authorities: no.
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:
Provision of Cleaning Services at UKAEA Culham.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Services.
Service category: No 14.
Main place of performance: Culham Science Centre, Abingdon.
NUTS code: UKJ14.
II.1.3) The notice involves: A public contract.
II.1.5) Short description of the contract or purchase(s): Retender for
the provision of cleaning services at Culham Science Centre to include:
Routine daytime cleaning of common areas, kitchens, restaurants, offices,
laboratories and workshops.
Periodic cleaning including but not limited to carpets and other flooring,
windows, deep cleaning of toilets showers and kitchens.
Additional cleaning duties during experimental shutdown periods.
Provision of floor protection mats, feminine hygiene bins, air fresheners
and consumables.
The approximate area to be cleaned under the contract is 65,000 square
meters.
A proportion of the cleaning staff are Radiation Classified Workers and
registered as Beryllium Workers.
II.1.6) Common procurement vocabulary (CPV): 90910000, 90911100,
90911300, 90911200.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
Yes.
II.1.
Division into lots: No.
II.1.9) Variants will be accepted: No.
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope: The contract will be let initially for a
period of 3 years with an option to extend for up to a further 2 years.
II.2.2) Options: No.
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION: Starting:
1.5.2010. Completion: 30.4.2013.
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required: Parent Company Gurantee.
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions regulating them: Refer to tender
documentation.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded: Joint and Several Liability.
III.1.4) Other particular conditions to which the performance of the
contract is subject: No.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers: Information and
formalities necessary for evaluating if requirements are met:
Pre-qualification questionnaire available upon request.
III.2.2) Economic and financial capacity: Information and formalities
necessary for evaluating if requirements are met: Pre-qualification
questionnaire available upon request.
Minimum level(s) of standards possibly required: Financial 20 %.
Hurdle: Acceptable UKAEA financial evaluation of Dunn and Bradstreet
report, to assess turnover, capital rating, acid testing and risk
indicators.
Commercial 10 %.
Hurdle: Core services must not be subcontracted.
III.2.3) Technical capacity: Information and formalities necessary for
evaluating if requirements are met:
Pre-qualification questionnaire available upon request.
Minimum level(s) of standards possibly required:
Technical Capability 45 %.
Hurdle: Experience of TUPE transfers.
QA 5 %.
Safety and Environment 20 %.
III.2.4) Reserved contracts: No.
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession:
No.
III.3.2) Legal entities should indicate the names and professional
qualifications of the staff responsible for the execution of the service:
No.
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure: Restricted.
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate: Envisaged minimum number: 4. Maximum number: 6
Objective criteria for choosing the limited number of candidates:
Financial 20 %.
Hurdle: Acceptable UKAEA financial evaluation of Dunn and Bradstreet
report, to assess turnover, capital rating, acid testing and risk
indicators.
Commercial 10 %.
Hurdle: Core services must not be subcontracted.
Technical Capability 45 %.
Hurdle: Experience of TUPE transfers.
QA 5 %.
Safety and Environment 20 %.
IV.1.3) Reduction of the number of operators during the negotiation or
dialogue: Recourse to staged procedure to gradually reduce the number of
solutions to be discussed or tenders to be negotiated no.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated in the specifications, in the invitation to
tender or to negotiate or in the descriptive document.
IV.2.2) An electronic auction will be used: No.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority:
T/HFE/024/09.
IV.3.2) Previous publication(s) concerning the same contract: No.
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document: Payable documents: no.
IV.3.4) Time-limit for receipt of tenders or requests to participate:
13.7.2009 - 12:00.
IV.3.5) Date of dispatch of invitations to tender or to participate to
selected candidates: 19.8.2009.
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: English.
IV.3.
Conditions for opening tenders: Persons authorised to be present
at the opening of tenders: no.
SECTION VI: COMPLEMENTARY INFORMATION
VI.1) THIS IS A RECURRENT PROCUREMENT: No.
VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU
FUNDS: No.
VI.3) ADDITIONAL INFORMATION: Documents All documents must be in English
or with an English translation.
Payment All documents to be priced in Sterling and all payments made in
Sterling.
Internet Organisations should note that if and when this requirement is
offered to tenderers, tenders may be submitted in whole or in part via
electronic means using the Internet.
Cost of tendering The Contracting Authority (or UKAEA) reserves the right
not to award a contract. The costs of tendering shall be the
responsibility of tenderers.
English law The contract shall be considered as a contract made in England
and shall be governed by, and construed in accordance with, the provisions
of English Law.
Pre-qualification Organisations wishing to be considered for a tendering
opportunity must notify UKAEA of their interest by no later than 7.7.2009
In return organisations will be sent pre-qualification documents which
must be completed and returned by not later than 13.7.2009.
Annul UKAEA reserve the right to annul the tendering process and not award
a contract.
Sub-contract UKAEA work within strict safety guidelines and you will be
required to specify and justify any proposals to subcontract.
VI.4) PROCEDURES FOR APPEAL
VI.4.2) Lodging of appeals: Precise information on deadline(s) for
lodging appeals: UKAEA will incorporate a minimum 10 calendar day
standstill period at the point information on the award of the contract is
communicated to tenderers. This period allows unsuccessful tenderers to
seek further debriefing from the contracting authority before a contract
is entered into. Applicants have 2 working days from the notification of
the award decision to request additional debriefing and that information
has to be provided a minimum of 3 working days before the expiry of the
standstill period. Such additional information should be sought from the
contact named in this notice.
If an appeal regarding the award of a contract has not been successfully
resolved the Public Contracts Regulations 2006 no 5, which apply to
England, Wales and Northern Ireland, and the Public Contracts (Scotland)
Regulations 2006 no 1, which apply to Scotland, provide for aggrieved
parties who have been harmed or are at risk of harm by a breach of the
rules to take action in the sheriff court, the Court of Session,
(Scotland) or in England and Wales and Northern Ireland, the High Court.
Any such action must be brought promptly (generally within 3 months) Where
a contract has not been entered into the Court may order the setting aside
of the award decision or order the authority to amend any document and may
award damages. If the contract has been entered into the Court may only
award damages.
VI.5) DATE OF DISPATCH OF THIS NOTICE: 11.6.2009.