Title
United Kingdom-Glasgow: Cleaning services
Publication Date
29 January 2014
OJS Ref
20/2014
Place
GLASGOW
Country
UK - United Kingdom
Authority Name
UNIVERSITY OF GLASGOW
Authority Type
Body governed by public law
Deadline
12 March 2014 @ 12 00
Original Language
EN - English
Contract
Service contract
Procedure
Open procedure
Document
Contract notice
Regulation
European Communities, with participation by GPA countries
CPV Codes
90910000 - Cleaning services
NUTS Codes
UKM - SCOTLAND
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Full Details
Contract notice
Services
Directive 2004/18/EC
Section I: Contracting authority
I.1) Name, addresses and contact point(s)
University of Glasgow
Procurement Office, Level 4, Gilbert Scott Building, University Avenue
Contact point(s): Please make contact through the Public Contracts site to
the contact as follows:
For the attention of: Jade Keegan, Quoting Ref: PURCH0973
G12 8QQ Glasgow
UNITED KINGDOM
Telephone: +44 1413305476
E-mail:
jade.keegan@glasgow.ac.uk Fax: +44 0000000000
Internet address(es):
General address of the contracting authority: http:\\www.gla.ac.uk
Address of the buyer profile:
http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00108 Electronic access to information: Tender documents available from Public
Contracts Scotland
http://www.publiccontractsscotland.gov.uk/ Electronic submission of tenders and requests to participate: Documents to
be returned via Public Contracts Scotland
http://www.publiccontractsscotland.gov.uk/ Further information can be obtained from: The above mentioned contact
point(s)
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained
from: Tender documents available from Public Contracts Scotland
http://www.publiccontractsscotland.gov.uk/ UNITED KINGDOM
Internet address:
http://www.publiccontractsscotland.gov.uk/ Tenders or requests to participate must be sent to: Documents to be
returned via Public Contracts Scotland
http://www.publiccontractsscotland.gov.uk/ UNITED KINGDOM
Internet address:
http://www.publiccontractsscotland.gov.uk/ I.2) Type of the contracting authority
Body governed by public law
I.3) Main activity
Education
I.4) Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting
authorities: no
Section II: Object of the contract
II.1) Description
II.1.1) Title attributed to the contract by the contracting authority:
PURCH0973 Provision of a Framework Agreement for Maclay Residences Deep
Clean Services.
II.1.2) Type of contract and location of works, place of delivery or of
performance
Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance:
Glasgow.
NUTS code UKM
II.1.3) Information about a public contract, a framework agreement or a
dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4) Information on framework agreement
Framework agreement with several operators
Number of participants to the framework agreement envisaged: 2
Duration of the framework agreement
Duration in years: 4
II.1.5) Short description of the contract or purchase(s)
PURCH0973 Provision of a Framework Agreement for Maclay Residences Deep
Clean Services.
Maclay Residences is a residence providing accommodation for 410 students
located in twelve accommodation blocks. Tenderers are invited to submit a
price for the deep cleaning and associated work of the accommodation
during the summer vacation periods.
Tender documents available from Public Contracts Scotland
Tender returns should be submitted via Public Contracts Scotland, no paper
copies will be accepted. Should paper tenders be submitted, they will be
rejected. Further to this any questions or communications regarding
individual tender exercises must be sent via the Public Contracts Scotland
Portal. Tender queries received through any other channel will not be
answered. Should users of Public Contracts Scotland have any problems with
the web site they should contact website Support Desk, contact details can
be found by following the ‘Contact Us' option on the left hand menu at
http://www.publiccontractsscotland.gov.uk/default.aspx NOTE: To register your interest in this notice and obtain any additional
information please visit the Public Contracts Scotland Web Site at
http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=292118 The buyer has indicated that it will accept electronic responses to this
notice via the Postbox facility. A user guide is available at
http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx Suppliers are advised to allow adequate time for uploading documents and
to dispatch the electronic response well in advance of the closing time to
avoid any last minute problems.
II.1.6) Common procurement vocabulary (CPV)
90910000
II.1.7) Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.
Lots
This contract is divided into lots: no
II.1.9) Information about variants
Variants will be accepted: no
II.2) Quantity or scope of the contract
II.2.2) Information about options
Options: no
II.2.3) Information about renewals
This contract is subject to renewal: no
II.3) Duration of the contract or time limit for completion
Starting 1.6.2014. Completion 31.5.2017
Section III: Legal, economic, financial and technical information
III.1) Conditions relating to the contract
III.1.1) Deposits and guarantees required:
See Tender Docs.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded:
Joint and several liability.
III.1.4) Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2) Conditions for participation
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements
are met: See Tender Docs.
III.2.2) Economic and financial ability
Information and formalities necessary for evaluating if the requirements
are met: See Tender Docs.
III.2.3) Technical capacity
Information and formalities necessary for evaluating if the requirements
are met:
See Tender Docs.
Section IV: Procedure
IV.1) Type of procedure
IV.1.1) Type of procedure
Open
IV.2) Award criteria
IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated
in the specifications, in the invitation to tender or to negotiate or in
the descriptive document
IV.2.2) Information about electronic auction
An electronic auction will be used: no
IV.3) Administrative information
IV.3.1) File reference number attributed by the contracting authority:
PURCH0973
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document
IV.3.4) Time limit for receipt of tenders or requests to participate
12.3.2014 - 12:00
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up
English.
Section VI: Complementary information
VI.3) Additional information
Submissions can be created and submitted up to the stated tender deadline.
Once the deadline has passed submissions can neither be created nor
submitted. It is not advisable for Suppliers to wait until the last moment
before creating and dispatching a response in case of any last minute
problems. Please note large files should be uploaded as early as possible
to ensure transfer before deadline. If a Supplier is having problems
uploading to the PCS site, then the University must be informed well in
advance and depending upon the merit of the case, the University may
arrange for the tender to remain open on the PCS system for a short period
after the deadline time stated. System problems do not fall under the
University's remit and should be referred to PCS.
Postbox Security: Postbox submissions cannot be accessed by anyone,
including Millstream, (the provider of the Public Contracts Scotland
system) until the deadline.
Suppliers should note that when asked to complete a tender document, the
document must be submitted in the file type in which it was issued (Word,
Excel etc.). Files of any alternative type may only be used where
documents are for attachment, rather than completion.
Freedom of Information
The Freedom of Information (Scotland) Act 2002, which came into force on 1
January 2005, designates University of Glasgow as a Scottish public
authority and therefore subject to the provisions and obligations in that
Act. This means that any person who makes a valid request for information
held by University of Glasgow will be entitled to receive it, unless all
or part of that information can be withheld by virtue of the exemptions in
that Act.
As part of our responsibility under the Act, University of Glasgow may be
required to disclose any information held relating to your response to
anyone who makes a request under that Act. Such information may only be
withheld if it meets one or more of the exemptions or conditions in that
Act. Even if an exemption is available University of Glasgow may
nevertheless disclose requested information. Information held cannot
simply be classified as 'confidential' or 'commercial in confidence' to
enable it to be protected from disclosure.
University of Glasgow may publish the names and contact details of
companies who have been issued with a Questionnaire on its website.
Information may also be requested under the Data Protection Act 1998 and
the Environmental Information (Scotland) Regulations 2004.
(SC Ref:292118)
VI.5) Date of dispatch of this notice:
24.1.2014