Title
United Kingdom-Birkenshaw: Office cleaning services
Publication Date
22 January 2014
OJS Ref
15/2014
Place
BIRKENSHAW
Country
UK - United Kingdom
Authority Name
WEST YORKSHIRE FIRE & RESCUE AUTHORITY
Authority Type
Other
Deadline
07 March 2014 @ 12 00
Original Language
EN - English
Contract
Service contract
Procedure
Restricted procedure
Document
Contract notice
Regulation
European Communities, with participation by GPA countries
CPV Codes
90919200 - Office cleaning services
NUTS Codes
UK - UNITED KINGDOM
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Full Details
Contract notice
Services
Directive 2004/18/EC
Section I: Contracting authority
I.1) Name, addresses and contact point(s)
West Yorkshire Fire & Rescue Authority
Fire Service Headquarters, Oakroyd Hall, West Yorkshire
Contact point(s): Property Management Unit
For the attention of: Building Contracts Manager
BD11 2DY Birkenshaw
UNITED KINGDOM
Telephone: +44 1274655866
E-mail:
tony.garnett@westyorksfire.gov.uk Fax: +44 1274655726
Internet address(es):
General address of the contracting authority:
www.westyorksfire.gov.uk Address of the buyer profile:
http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA8141 Further information can be obtained from: The above mentioned contact
point(s)
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained
from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned
contact point(s)
I.2) Type of the contracting authority
Other: Fire Authority
I.3) Main activity
Other: Fire Service
I.4) Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting
authorities: no
Section II: Object of the contract
II.1) Description
II.1.1) Title attributed to the contract by the contracting authority:
Three Year Office Accommodation Cleaning Services Contract.
II.1.2) Type of contract and location of works, place of delivery or of
performance
Services
Service category No 14: Building-cleaning services and property management
services
Main site or location of works, place of delivery or of performance:
Various sites across West Yorkshire.
NUTS code UK
II.1.3) Information about a public contract, a framework agreement or a
dynamic purchasing system (DPS)
The notice involves a public contract
II.1.5) Short description of the contract or purchase(s)
West Yorkshire
Fire and Rescue Authority
Three Year Individual Facilities Contract For
Office Accommodation Cleaning Services
1.10.2014 - 31.9.2017
O.J.E.U. Notice
Applications are invited from suitably qualified and experienced
contractors who wish to be considered for selection to tender for the
three year office accommodation cleaning services contracts, covering
separate districts within West Yorkshire.
Each contract will involve the provision of regular office cleaning
services to each Fire Authority building including Fire Stations, District
Offices and the Fire Service Headquarters complex at Birkenshaw.
Those wishing to respond to this notice should contact the undersigned in
writing to request consideration for inclusion on the tender list and by
submitting all supporting information as detailed below by Friday
7.3.2014:
Brief resume of company and management structure;
Experience of similar office cleaning contracts;
Demonstration of experience and ability to meet the contract requirements;
Trading accounts for the last three years;
Bank reference details;
Company Health and Safety policy;
Confirmation of compliance with the Asylum and Immigration Act 2006;
Due to extent of unsupervised working, evidence of established background
pre-employment staff checking procedures in accordance with the HMG
Security Policy Framework, to at least the Baseline Personnel Security
Standard;
GBP 5 000 000, Public Liability insurance certificate;
GBP 10 000 000, Employer's Liability insurance certificate;
Membership of relevant trade organisations;
Tax certificate details;
Three trading reference contacts, preferably including one Local Authority
body.
Responses will be assessed and shortlisted based on suitability, prior to
invitations to tender and the awarding of contracts.
Please forward responses to:
The Building Contracts Manager
West Yorkshire Fire and Rescue Service
Oakroyd Hall
Birkenshaw
West Yorkshire
BD11 2DY
Please Note: There Is No Separate Pre-Qualification Questionnaire For This
Contract Advert.
II.1.6) Common procurement vocabulary (CPV)
90919200
II.1.7) Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.
Lots
This contract is divided into lots: no
II.1.9) Information about variants
Variants will be accepted: no
II.2) Quantity or scope of the contract
II.2.1) Total quantity or scope:
Six separate area contracts each of value ranging from approximately GBP
35 000 per annum to GBP 120 000 per annum.
II.2.2) Information about options
Options: no
II.2.3) Information about renewals
This contract is subject to renewal: no
II.3) Duration of the contract or time limit for completion
Duration in months: 36 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1) Conditions relating to the contract
III.1.4) Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2) Conditions for participation
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements
are met: (1) All candidates will be required to produce a certificate or
declaration demonstrating that they are not bankrupt or the subject of an
administration order, are not being wound-up, have not granted a trust
deed, are not the subject of a petition presented for sequestration of
their estate, have not had a receiver, manager or administrator appointed
and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or
declaration demonstrating that the candidate, their directors, or any
other person who has powers of representation, decision or control of the
candidate has not been convicted of conspiracy, corruption, bribery, or
money laundering. Failure to provide such a declaration will result in the
candidate being declared ineligible and they will not be selected to
participate in this procurement process.
(3) All candidates will be required to produce a certificate or
declaration demonstrating that they have not been convicted of a criminal
offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or
declaration demonstrating that they have not committed an act of grave
misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which
they are established, regarding registration on the professional or trade
register.
(6) Any candidate found to be guilty of serious misrepresentation in
providing any information required, may be declared ineligible and not
selected to continue with this procurement process.
(7) All candidates will be required to produce a certificate or
declaration demonstrating that they have fulfilled obligations relating to
the payment of social security contributions under the law of any part of
the United Kingdom or of the relevant State in which the candidate is
established.
(
All candidates will be required to produce a certificate or
declaration demonstrating that they have fulfilled obligations relating to
the payment of taxes under the law of any part of the United Kingdom or of
the relevant State in which the economic operator is established.
III.2.2) Economic and financial ability
Information and formalities necessary for evaluating if the requirements
are met: (1) All candidates will be required to provide a reference from
their bank.
(2) All candidates will be required to provide evidence of relevant
professional risk indemnity insurance.
(3) All candidates will be required to provide a statement, covering the 3
previous financial years including the overall turnover of the candidate
and the turnover in respect of the activities which are of a similar type
to the subject matter of this notice.
(4) All candidates will be required to provide statements of accounts or
extracts from those accounts relating to their business.
III.2.3) Technical capacity
Information and formalities necessary for evaluating if the requirements
are met:
(1) A statement of the candidate's average annual number of staff and
managerial staff over the previous 3 years.
(2) Details of the educational and professional qualifications of their
managerial staff; and those of the person(s) who would be responsible for
providing the services or carrying out the work or works under the
contract;
(3) A statement of the principal goods sold or services provided by the
supplier or the services provider in the past 3 years, detailing the dates
on which the goods were sold or the services provided; the consideration
received; the identity of the person to whom the goods were sold or the
services were provided.
(4) An indication of the proportion of the contract which the services
provider intends possibly to subcontract.
(5) A list of works carried out over the past 5 years, detailing the value
of the consideration received; when and where the work or works were
carried out; and whether they were carried out according to the rules of
the trade or profession and properly completed.
Section IV: Procedure
IV.1) Type of procedure
IV.1.1) Type of procedure
Restricted
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate
Envisaged minimum number 5
IV.2) Award criteria
IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated
in the specifications, in the invitation to tender or to negotiate or in
the descriptive document
IV.2.2) Information about electronic auction
An electronic auction will be used: no
IV.3) Administrative information
IV.3.2) Previous publication(s) concerning the same contract
Notice on a buyer profile
Notice number in the OJEU: 2013/S 12-015567 of 17.1.2013
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document
IV.3.4) Time limit for receipt of tenders or requests to participate
7.3.2014 - 12:00
IV.3.5) Date of dispatch of invitations to tender or to participate to
selected candidates
2.6.2014
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up
English.
Section VI: Complementary information
VI.3) Additional information
(MT Ref:112180)
VI.5) Date of dispatch of this notice:
20.1.2014