Title
United Kingdom-Sutton Coldfield: School cleaning services
Publication Date
20 December 2013
OJS Ref
247/2013
Place
SUTTON COLDFIEL
Country
UK - United Kingdom
Authority Name
JOHN WILLMOTT SCHOOL
Authority Type
Body governed by public law
Deadline
07 February 2014 @ 12 00
Original Language
EN - English
Contract
Service contract
Procedure
Restricted procedure
Document
Contract notice
Regulation
European Communities
CPV Codes
90919300 - School cleaning services
NUTS Codes
UKG3 - West Midlands
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Full Details
Contract notice
Services
Directive 2004/18/EC
Section I: Contracting authority
I.1) Name, addresses and contact point(s)
John Willmott School
Reddicap Heath Road
Contact point(s): The Litmus Partnership Ltd
B75 7DY Sutton Coldfield
UNITED KINGDOM
Telephone: +44 1276673880
E-mail:
pqq@litmuspartnership.co.uk Internet address(es):
General address of the contracting authority:
http://www.jws.bham.sch.uk Further information can be obtained from: The above mentioned contact
point(s)
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained
from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned
contact point(s)
I.2) Type of the contracting authority
Body governed by public law
I.3) Main activity
Education
I.4) Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting
authorities: no
Section II: Object of the contract
II.1) Description
II.1.1) Title attributed to the contract by the contracting authority:
Provision of Cleaning Services.
II.1.2) Type of contract and location of works, place of delivery or of
performance
Services
Service category No 14: Building-cleaning services and property management
services
Main site or location of works, place of delivery or of performance: John
Willmott School.
Sutton Coldfield.
West Midlands.
United Kingdom.
NUTS code UKG3
II.1.3) Information about a public contract, a framework agreement or a
dynamic purchasing system (DPS)
The notice involves a public contract
II.1.5) Short description of the contract or purchase(s)
The successful tenderer will be required to provide cleaning services at
John Willmott School.
The contract will commence on 1.8.2014 for a period of 3 years.
The current value of the contract is approximately GBP 90 000 per annum.
This contract will be fixed price in nature with the successful contractor
also guaranteeing the number of input hours to the contract as well as the
quality of cleaning provision.
We are seeking a suitably experienced contractor who has current
experience of working within a secondary school, ideally with a strong
operational base within this business sector or alternative institutions
with similar requirements thus allowing for both adequate contract support
and operational flexibility that is to be delivered to support the
contract as and when needed moving forwards into this contract term.
The scope of the contract also includes the provision of washroom
supplies; all equipment needed to perform the scope of the contract will
be provided by the School.
The successful contractor will be expected to deliver a concise and
detailed method of management reporting at the end of each month, thus
updating the senior management team within the School on the contract
performance.
We are seeking both innovation and the application of current technology
within the tender submissions and would expect as a result of this to be
able to identify 'best value' and work in partnership with the chosen
contractor in reducing the current costs associated with this contract.
II.1.6) Common procurement vocabulary (CPV)
90919300
II.1.7) Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.
Lots
This contract is divided into lots: no
II.1.9) Information about variants
Variants will be accepted: yes
Section III: Legal, economic, financial and technical information
III.2) Conditions for participation
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements
are met: Tenderers will be required to complete and submit a
pre-qualification questionnaire and associated documentation to The Litmus
Partnership Limited website.
Minimum standards for participation are stated in the Pre-Qualification
Questionnaire.
Failure to achieve a pass in any of the minimum standards will result in
your exclusion from any further part in this process.
Conviction of criminal offences – questions are stated in the
Pre-Qualification Questionnaire.
Business Probity – questions are stated in the Pre-Qualification
Questionnaire.
III.2.2) Economic and financial ability
Information and formalities necessary for evaluating if the requirements
are met: Tenderers will be required to complete and submit a
pre-qualification questionnaire and associated documentation to The Litmus
Partnership Limited website.
Minimum standards for participation are stated in the Pre-Qualification
Questionnaire.
Failure to achieve a pass in any of the minimum standards will result in
your exclusion from any further part in this process.
Minimum level(s) of standards possibly required: Economic and financial
standing – Tenderers are required to have a minimum annual turnover of GBP
1 000 000 (one million pounds sterling).
Suppliers must be financially fluid and currently trading.
They must not be recorded at Companies House as having any negative action
/ event (dissolved, removed, in liquidation, etc) that calls into question
their financial / corporate standing. Such action / event will be deemed
to be a failure to meet minimum standards of economic and financial
standing. Additionally, suppliers must provide suitable evidence in the
form of the last full year of accounts (audited and accompanied by
auditors' confirmation where they are above the statutory threshold for
providing audited accounts, or certified by their bank if they are below
the statutory audit threshold). Non provision of such evidence to a
satisfactory standard will be deemed to be a failure to meet minimum
standards of economic and financial standing.
If a business has been recently set up and not audited, annual or endorsed
accounts have been produced, unaudited or management accounts for the 3
(three) months prior to the application must be provided and certified by
an independent Chartered Accountant or accompanied by a positive bankers
reference for the bidder.
Where information is available to the contracting authority that points to
concerns over financial viability, further information may be requested to
evidence financial viability and non-availability of, or refusal to
provide such evidence, will be deemed to be a failure to meet minimum
standards of economic and financial standing.
III.2.3) Technical capacity
Information and formalities necessary for evaluating if the requirements
are met:
Tenderers will be required to complete and submit a pre-qualification
questionnaire and associated documentation to The Litmus Partnership
Limited website.
Minimum standards for participation are stated in the Pre-Qualification
Questionnaire.
Failure to achieve a pass in any of the minimum standards will result in
your exclusion from any further part in this process.
Minimum level(s) of standards possibly required:
Health & Safety Policy – Tenderers shall have a robust Health & Safety
Policy endorsed by the Company Director(s).
Tenderers shall have in place insurance cover of a minimum:
Public Liability Cover - GBP 5 000 000 (five million pounds sterling)
Employers Liability Cover - GBP 5 000 000 (five million pounds sterling)
Other questions as indicated in the Pre-Qualification Questionnaire shall
be assessed and scored on a points basis.
Section IV: Procedure
IV.1) Type of procedure
IV.1.1) Type of procedure
Restricted
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate
Envisaged minimum number 5: and maximum number 10
Objective criteria for choosing the limited number of candidates: A
minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward
to the tender stage of the process. Where less than 5 suppliers meet the
minimum standards, only those that meet the minimum standards will be
taken through to the tender stage. Where more than 5 suppliers meet the
minimum standard, those suppliers with the highest scores will proceed to
the tender stage.
IV.2) Award criteria
IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated
in the specifications, in the invitation to tender or to negotiate or in
the descriptive document
IV.3) Administrative information
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document
IV.3.4) Time limit for receipt of tenders or requests to participate
7.2.2014 - 12:00
IV.3.5) Date of dispatch of invitations to tender or to participate to
selected candidates
7.3.2014
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up
English.
Section VI: Complementary information
VI.3) Additional information
Interest in the pre-qualification process should be expressed via email
only to
pqq@litmuspartnership.co.uk, clearly stating within this email
which contract / notice you are referring to. Please also provide, as a
minimum, a contact name, full company postal address and telephone number.
The closing date for receipt of the Pre-Qualification Questionnaire is
7.2.2014 (12:00). Tenderers are required to ensure that documents are
obtained and returned to The Litmus Partnership Limited, by email to
pqq@litmuspartnership.co.uk, by the above closing date and time. Policy
documents (where indicated in the Pre-Qualification Questionnaire) shall
be uploaded to The Litmus Partnership Limited pre-qualification website
prior to this closing date and time.
It will be the Tenderer's responsibility to obtain any necessary documents
and access to The Litmus Partnership pre-qualification website in order to
submit a response by the closing date and time.
The contracting authority reserves the right not to award any or part of
the contract which is the subject of this OJEU notice and reserves the
right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by
those expressing an interest in tendering for this contract opportunity.
The contracting authority will consider variant bids, evaluating them (so
far as the variant or the evaluation of the variant is in the opinion of
the contracting authority practicable) on the same basis as a conforming
bid, but shall not be obliged to accept any such bid in preference to a
conforming bid even if the variant bid scores more highly. No variant will
be considered unless the bidder simultaneously submits a conforming bid.
VI.5) Date of dispatch of this notice:
18.12.2013