Title
United Kingdom-Manchester: Cleaning and sanitation services
Publication Date
19 December 2013
OJS Ref
246/2013
Place
MANCHESTER
Country
UK - United Kingdom
Authority Name
TRANSPORT FOR GREATER MANCHESTER (
WWW.TFGM.COM)
Authority Type
Body governed by public law
Deadline
06 February 2014 @ 14 00
Original Language
EN - English
Contract
Service contract
Procedure
Open procedure
Document
Contract notice
Regulation
European Communities, with participation by GPA countries
CPV Codes
90900000 - Cleaning and sanitation services
90910000 - Cleaning services
90600000 - Cleaning and sanitation services in urban or rural areas, and related services
90513000 - Non-hazardous refuse and waste treatment and disposal services
39830000 - Cleaning products
NUTS Codes
UKD3 - Greater Manchester
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Full Details
Contract notice
Services
Directive 2004/18/EC
Section I: Contracting authority
I.1) Name, addresses and contact point(s)
Transport for Greater Manchester
www.tfgm.com 2 Piccadilly Place
Contact point(s): Transport for Greater Manchester
For the attention of: Janette Cowburn
M1 3BG Manchester
UNITED KINGDOM
Telephone: +44 1612441865
E-mail: janette.cowburn|@tfgm.com
Internet address(es):
General address of the contracting authority:
http://www.tfgm.com Electronic access to information:
http://www.thechest.nwce.gov.uk/procontract/supplier.nsf Electronic submission of tenders and requests to participate:
http://www.thechest.nwce.gov.uk/ Further information can be obtained from: The above mentioned contact
point(s)
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained
from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned
contact point(s)
I.2) Type of the contracting authority
Body governed by public law
I.3) Main activity
Other: Facilitation in the provision of Public Transport
I.4) Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting
authorities: yes
Salford City Council
Salford Civic Centre, Chorley Road, Swinton
M27 5AW Salford
UNITED KINGDOM
Stockport Council
Town Hall, Edward Street
SK1 3XE Stockport
UNITED KINGDOM
Tameside Council
Wellington Road
OL6 6DL Ashton-Under-Lyne
UNITED KINGDOM
Trafford Council
Quay West, Trafford Wharf Road, Trafford Park
M17 1HH Trafford
UNITED KINGDOM
Wigan Council
Town Hall, Library Street
WN1 1YN Wigan
UNITED KINGDOM
Blackburn with Darwen Borough Council
Town Hall , King William Street
BB1 7DY Blackburn
UNITED KINGDOM
Blackpool Council
Municipal Building, Corporation Street
FYI INF Blackpool
UNITED KINGDOM
Warrington Borough Council
Town Hall
WA1 1UH Warrington
UNITED KINGDOM
Cheshire East Council
Westfields, Middlewich Road
CW11 1HZ Sandbach
UNITED KINGDOM
Greater Manchester Waste Disposal Authority
Medtia Chambers, 5 Barn Street
OL1 1LP Oldham
UNITED KINGDOM
Greater Manchester Police Authority
Salford Civic Centre, Chorley Road, Swinton
M27 5DA Salford
UNITED KINGDOM
Greater Manchester Fire and Rescue Authority
146 Bolton Road, Swinton
M27 8US Mancheter
UNITED KINGDOM
Bolton Council
Town Hall, Victoria Square
BL1 1RU Bolton
UNITED KINGDOM
Bury Council
Town Hall, Knowsley Street
BL9 0SW Bury
UNITED KINGDOM
Manchester City Council
Manchester Town Hall, Albert Square
M60 2LA Manchester
UNITED KINGDOM
Oldham Council
Civic Centre, West Street
OL1 1UT Oldham
UNITED KINGDOM
Rochdale Council
lPO Box 39, Municipal Offices, Smith Street
OL16 1LQ Rochdale
UNITED KINGDOM
Section II: Object of the contract
II.1) Description
II.1.1) Title attributed to the contract by the contracting authority:
The Provison of Reactive, Programmed, and Planned Cleaning Services.
II.1.2) Type of contract and location of works, place of delivery or of
performance
Services
Service category No 14: Building-cleaning services and property management
services
Main site or location of works, place of delivery or of performance:
Greater Manchester and Supporting Areas.
NUTS code UKD3
II.1.3) Information about a public contract, a framework agreement or a
dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4) Information on framework agreement
Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 4
Duration of the framework agreement
Duration in years: 3
Estimated total value of purchases for the entire duration of the
framework agreement
Estimated value excluding VAT:
Range: between 2 000 000 and 7 000 000 GBP
II.1.5) Short description of the contract or purchase(s)
TfGM wishes to procure arrange of cleaning services across its locations
and assets throughout the greater Manchester Region. The framework is
being let by TfGM but may also be used by other members of the Association
of Greater Manchester Authorities and its associate members including
Bolton Council, Bury Council, Manchester CityCouncil, Oldham Council,
Rochdale Council, Salford City Council, Stockport Council, Tameside
Council,Trafford Council, Wigan Council, Blackburn with Darwen Borough
Council, Blackpool Council, WarringtonCouncil, Cheshire East Council, GM
Waste Disposal Authority, GM Police Authority and GM Fire and
RescueAuthority.
II.1.6) Common procurement vocabulary (CPV)
90900000, 90910000, 90600000, 90513000, 39830000
II.1.7) Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.
Lots
This contract is divided into lots: no
II.1.9) Information about variants
Variants will be accepted: no
II.2) Quantity or scope of the contract
II.2.1) Total quantity or scope:
TfGM wishes to procure a managed service for 9 packages of cleaning
services, the contract will be awarded simultaneously to the framework
agreement. The packages of work are: Commercial / Office Cleaning,
Washroom Services, Waste Services, Window Cleaning, Bus Shelter Cleaning,
Pressure washing, Gulley & Petrol Inceptor Cleaning, Bus Station Deep
cleaning , Cleaning Products . All these TfGM packages are likely to be
awarded to one supplier, while the framework may have up to a maximum of
four suppliers.
II.2.2) Information about options
Options: yes
Description of these options: TfGM will have the unilateral option to
extend the term of the contract for up to an additional 24 months
II.2.3) Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: Range: between 1 and 2
In the case of renewable supplies or service contracts, estimated
timeframe for subsequent contracts:
in months: 24 (from the award of the contract)
II.3) Duration of the contract or time limit for completion
Duration in months: 36 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1) Conditions relating to the contract
III.1.1) Deposits and guarantees required:
TfGM's particular requirements will be set out in the Tender documentation
and may include, amongst other things, performance bond(s) and/or parent
company guarantee's and / or other forms of security.
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions governing them:
All tenders must be prepared in UK Pounds Sterling, and all payments will
be made in the same.
As per contract / ITT documentation
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded:
Joint and Several.
III.1.4) Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2) Conditions for participation
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements
are met: Information, formalities and necessary requirements to be met
will be set out in the ITT questionnaire which can be obtained together
withinstructions from TfGM via:
www.thechest.nwce.gov.uk/procontract/supplier.nsf III.2.2) Economic and financial ability
Information and formalities necessary for evaluating if the requirements
are met: Information, formalities and necessary requirements to be met
will be set out in the ITT questionnaire which can be obtained together
with instructions from TfGM via :
www.thechest.nwce.gov.uk/procontract/supplier.nsf III.2.3) Technical capacity
Information and formalities necessary for evaluating if the requirements
are met:
Information, formalities and necessary requirements to be met will be set
out in the ITT questionnaire which can be obtained together with
instructions from TfGM via:
www.thechest.nwce.gov.uk/procontract/supplier.nsf III.3) Conditions specific to services contracts
III.3.1) Information about a particular profession
Execution of the service is reserved to a particular profession: no
Section IV: Procedure
IV.1) Type of procedure
IV.1.1) Type of procedure
Open
IV.2) Award criteria
IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated
in the specifications, in the invitation to tender or to negotiate or in
the descriptive document
IV.2.2) Information about electronic auction
An electronic auction will be used: no
IV.3) Administrative information
IV.3.1) File reference number attributed by the contracting authority:
NWCE- 9AEKTD
IV.3.2) Previous publication(s) concerning the same contract
no
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document
Payable documents: no
IV.3.4) Time limit for receipt of tenders or requests to participate
6.2.2014 - 14:00
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up
English.
IV.3.7) Minimum time frame during which the tenderer must maintain the
tender
in days: 180 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement: no
VI.2) Information about European Union funds
The contract is related to a project and/or programme financed by European
Union funds: no
VI.3) Additional information
Interested Suppliers must obtain a copy of the invitation to tender by
registering an expression of interest for the opportunity entitled
‘Cleaning Services' on the e-tendering application ProContract via
www.thechest.nwce.gov.uk/procontract/supplier.nsf Any submissions that are
not submitted by the ProContract e-tendering tool will be disqualified.
Contract to be governed by English Law.
A 'Bidders Open-Day' will be hosted at the TfGM offices at 2 Piccadilly
Place, Manchester
M1 3BG on 22.1.2014 , and will include a short presentation on the scope
and timeframe of the procurement process. Please contact
janette.cowburn@tfgm.com in order to register an intention to attend.
TfGM expressly reserves the right:
I not to award any contract as a result of the procurement process
commenced by the publication of this notice;
II to make whatever changes it may see fit to the content and structure of
the tendering competition;
III to amend (a) contract(s) in respect of any part(s) of the services
covered by this notice; and
IV to award contract(s) in stages,
and in no circumstances will TfGM be liable for any costs incurred by
candidates.
VI.4) Procedures for appeal
VI.4.1) Body responsible for appeal procedures
Transport for Greater Manchester
2, Piccadilly Place
M1 3BG Manchester
UNITED KINGDOM
E-mail:
janette.cowburn@tfgm.com Telephone: +44 1612441000
Internet address:
http://www.tfgm.com VI.4.2) Lodging of appeals
Precise information on deadline(s) for lodging appeals: The Authority will
incorporate a minimum 10 calendar day standstill period at the point
information on the award of the contract is communicated to tenderers.
This period allows unsuccessful tenderers to receive further debriefing
from the contracting authority before the contract is entered into.
Applicants who are unsuccessful shall be informed by the Authority as soon
as possible after the decision has been made as to the reasons why the
Applicant was unsuccessful. Should additional information be required it
should be requested of the addressee in section I.1. If an appeal
regarding the award of the contract has not been successfully resolved,
The Public Contracts Regulations 2006 (SI 2006 No. 5), as amended, provide
for aggrieved parties who have been harmed or are at risk of harm by
breach of the rules to take action in the High Court (England, Wales, and
Northern Ireland). Any such action must be brought promptly (generally
within three months). If a declaration of ineffectiveness is sought, any
such action must be brought within 30 days where the Authority has
communicated the award of the contract and a summary of reasons to
tenderers, or otherwise within 6 months. Where a contract has not been
entered into, the Court may order the setting aside of the award decision
or order the authority to amend any document and may award damages. If the
contract has been entered into the Court may, depending on the
circumstances, award damages, make a declaration of ineffectiveness, order
the Authority to pay a fine, and/or order that the duration of the
contract be shortened. The purpose of the standstill period referred to
above is to allow the parties to apply to the Courts to set aside the
award decision before the contract is entered into.
VI.5) Date of dispatch of this notice:
17.12.2013