Title
United Kingdom-London: Cleaning services
Publication Date
05 October 2013
OJS Ref
194/2013
Place
LONDON
Country
UK - United Kingdom
Authority Name
COPTHALL GIRLS SCHOOL
Authority Type
Other
Deadline
18 November 2013 @ 12 00
Original Language
EN - English
Contract
Service contract
Procedure
Open procedure
Document
Contract notice
Regulation
European Communities, with participation by GPA countries
CPV Codes
90910000 - Cleaning services
NUTS Codes
UK - UNITED KINGDOM
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Full Details
Contract notice
Services
Directive 2004/18/EC
Section I: Contracting authority
I.1) Name, addresses and contact point(s)
Copthall Girls School
Pursley Road, Mill Hill
Contact point(s): Facilities
For the attention of: Sarah Wood
NW7 2EP London
UNITED KINGDOM
Telephone: +44 20889591938
E-mail:
sarah@efm-ltd.co.uk Fax: +44 2089598736
Internet address(es):
General address of the contracting authority:
www.copthallschool.org.uk Address of the buyer profile:
http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA27190 Further information can be obtained from: EFM Ltd
Abercorn House, 15 Springfield Road
Contact point(s): Facilities
For the attention of: Sarah Wood
HA1 1QF Harrow
UNITED KINGDOM
Telephone: +44 2084240839
E-mail:
sarah@efm-ltd.co.uk Fax: +44 2088615582
Internet address:
www.copthallschool.org.uk Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained
from: EFM Ltd
Abercorn House, 15 Springfield Road
Contact point(s): Facilities
For the attention of: Sarah Wood
HA1 1QF Harrow
UNITED KINGDOM
Telephone: +44 2084240839
E-mail:
sarah@efm-ltd.co.uk Fax: +44 2088615582
Internet address:
www.copthallschool.org.uk Tenders or requests to participate must be sent to: EFM Ltd
Abercorn House, 15 Springfield Road
Contact point(s): Facilities
For the attention of: Sarah Wood
HA1 1QF Harrow
UNITED KINGDOM
Telephone: +44 2084240839
E-mail:
sarah@efm-ltd.co.uk Fax: +44 2088615582
Internet address:
www.copthallschool.org.uk I.2) Type of the contracting authority
Other: Academy school
I.3) Main activity
Education
I.4) Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting
authorities: no
Section II: Object of the contract
II.1) Description
II.1.1) Title attributed to the contract by the contracting authority:
Copthall Girls School Cleaning Tender.
II.1.2) Type of contract and location of works, place of delivery or of
performance
Services
Service category No 14: Building-cleaning services and property management
services
Main site or location of works, place of delivery or of performance:
Copthall Girls School.
NUTS code UK
II.1.3) Information about a public contract, a framework agreement or a
dynamic purchasing system (DPS)
The notice involves a public contract
II.1.5) Short description of the contract or purchase(s)
Copthall Girls School is a secondary school based in Mill Hill. The school
currently have an in-house cleaning operation that they would like to now
be managed by an external contractor. The contract will be let for a three
year period with the successful contractor being offered a fourth year if
the contract runs smoothly. The contract is a current in house operation
with cleaners working a mixture of term time and 52 week contracts. TUPE
applies to this contract.
The contract will be a 52 week contract which will involve daily cleaning
during term time and deep cleaning during holiday periods, including high
level cleaning, polishing corridors, sports hall, dance studio and main
hall stripping and polishing.
Enhanced DBS checks for all staff is a requirement.
NOTE: To register your interest in this notice and obtain any additional
information please visit the myTenders Web Site at
http://www.myTenders.org/Search/Search_Switch.aspx?ID=108700 II.1.6) Common procurement vocabulary (CPV)
90910000
II.1.7) Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.
Lots
This contract is divided into lots: no
II.1.9) Information about variants
Variants will be accepted: no
II.2) Quantity or scope of the contract
II.2.1) Total quantity or scope:
Estimated value excluding VAT:
Range: between 200 000 and 250 000 GBP
II.2.2) Information about options
Options: no
II.2.3) Information about renewals
This contract is subject to renewal: no
II.3) Duration of the contract or time limit for completion
Duration in months: 36 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1) Conditions relating to the contract
III.1.4) Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2) Conditions for participation
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements
are met: (1) All candidates will be required to produce a certificate or
declaration demonstrating that they are not bankrupt or the subject of an
administration order, are not being wound-up, have not granted a trust
deed, are not the subject of a petition presented for sequestration of
their estate, have not had a receiver, manager or administrator appointed
and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or
declaration demonstrating that they have not been convicted of a criminal
offence relating to the conduct of their business or profession.
(3) All candidates must comply with the requirements of the State in which
they are established, regarding registration on the professional or trade
register.
(4) Any candidate found to be guilty of serious misrepresentation in
providing any information required, may be declared ineligible and not
selected to continue with this procurement process.
(5) All candidates will have to demonstrate that they are licensed, or a
member of the relevant organisation, in the State where they are
established, when the law of that State prohibits the provision of the
services, described in this notice, by a person who is not so licensed or
who is not a member of the relevant organisation.
(6) All candidates will be required to produce a certificate or
declaration demonstrating that they have fulfilled obligations relating to
the payment of social security contributions under the law of any part of
the United Kingdom or of the relevant State in which the candidate is
established.
(7) All candidates will be required to produce a certificate or
declaration demonstrating that they have fulfilled obligations relating to
the payment of taxes under the law of any part of the United Kingdom or of
the relevant State in which the economic operator is established.
III.2.2) Economic and financial ability
Information and formalities necessary for evaluating if the requirements
are met: (1) All candidates will be required to provide a reference from
their bank.
(2) All candidates will be required to provide evidence of relevant
professional risk indemnity insurance.
(3) All candidates will be required to provide a statement, covering the 3
previous financial years including the overall turnover of the candidate
and the turnover in respect of the activities which are of a similar type
to the subject matter of this notice.
(4) All candidates will be required to provide statements of accounts or
extracts from those accounts relating to their business.
III.2.3) Technical capacity
Information and formalities necessary for evaluating if the requirements
are met:
(1) A statement of the candidate's average annual number of staff and
managerial staff over the previous 3 years.
(2) Details of the educational and professional qualifications of their
managerial staff; and those of the person(s) who would be responsible for
providing the services or carrying out the work or works under the
contract;
(3) All candidates will be required to provide certification from an
independent body attesting conformity to environmental management
standards in accordance with the Community Eco-Management and Audit Scheme
(EMAS); or the European standard BS EN ISO 14001.
(4) All candidates will be required to provide certification drawn up by
an independent body attesting the compliance of the economic operator with
quality assurance standards based on the relevant European standards.
(5) Samples, descriptions and/or photographs, the authenticity of which
must be certified if the contracting authority so requests.
(6) A statement of the principal goods sold or services provided by the
supplier or the services provider in the past 3 years, detailing the dates
on which the goods were sold or the services provided; the consideration
received; the identity of the person to whom the goods were sold or the
services were provided.
(7) A check may be carried out by the contracting authority or by a
competent official body of the State in which the candidate is
established, to verify the technical capacity of the candidate; and if
relevant, on the candidates study and research facilities and quality
control measures.
(
A statement of the candidate's technical facilities; measures for
ensuring quality; and their study and research facilities.
(9) An indication of the proportion of the contract which the services
provider intends possibly to subcontract.
(10) A statement of the technicians or technical services available to the
candidate to carry out the work under the contract; or be involved in the
production of goods or the provision of services under the contract;
particularly those responsible for quality control, whether or not they
are independent of the candidate.
(11) A statement of the tools, plant or technical equipment available to
the service provider or contractor for carrying out the contract.
(12) A list of works carried out over the past 5 years, detailing the
value of the consideration received; when and where the work or works were
carried out; and whether they were carried out according to the rules of
the trade or profession and properly completed.
III.3) Conditions specific to services contracts
III.3.2) Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of
the staff responsible for the execution of the service: yes
Section IV: Procedure
IV.1) Type of procedure
IV.1.1) Type of procedure
Open
IV.2) Award criteria
IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated
in the specifications, in the invitation to tender or to negotiate or in
the descriptive document
IV.2.2) Information about electronic auction
An electronic auction will be used: no
IV.3) Administrative information
IV.3.1) File reference number attributed by the contracting authority:
Copthall / EFM Ltd
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document
Time limit for receipt of requests for documents or for accessing
documents: 1.11.2013
IV.3.4) Time limit for receipt of tenders or requests to participate
18.11.2013 - 12:00
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up
English.
IV.3.7) Minimum time frame during which the tenderer must maintain the
tender
until: 14.2.2014
IV.3.
Conditions for opening of tenders
Date: 19.11.2013 - 12:00
Place:
Copthall Girls School
Section VI: Complementary information
VI.3) Additional information
(MT Ref:108700)
VI.5) Date of dispatch of this notice:
1.10.2013