Title
United Kingdom-Prescot: Office cleaning services
Publication Date
28 September 2013
OJS Ref
189/2013
Place
PRESCOT
Country
UK - United Kingdom
Authority Name
FIRST ARK GROUP
Authority Type
Body governed by public law
Deadline
28 October 2013 @ 12 00
Original Language
EN - English
Contract
Service contract
Procedure
Restricted procedure
Document
Contract notice
Regulation
European Communities
CPV Codes
90919200 - Office cleaning services
90911000 - Accommodation, building and window cleaning services
NUTS Codes
UKD5 - Merseyside
--------------------------------------------------------------------------------
Full Details
Contract notice
Services
Directive 2004/18/EC
Section I: Contracting authority
I.1) Name, addresses and contact point(s)
First Ark Group
Lakeview, Kings Business Park
For the attention of: Sharon Hughes
L34 1PJ Prescot
UNITED KINGDOM
E-mail:
sharon.hughes@firstark.com Internet address(es):
General address of the contracting authority:
http://www.firstark.com Address of the buyer profile:
https://cirrus-tenders.co.uk/Home.aspx?Link=[ced35f80-c8d6-4396-aaeb-ba0bdb7960c1]&ClientStyle=1
Electronic access to information:
https://cirrus-tenders.co.uk/Home.aspx?Link=[ced35f80-c8d6-4396-aaeb-ba0bdb7960c1]&ClientStyle=1
Electronic submission of tenders and requests to participate:
https://cirrus-tenders.co.uk/Home.aspx?Link=[ced35f80-c8d6-4396-aaeb-ba0bdb7960c1]&ClientStyle=1
Further information can be obtained from: The above mentioned contact
point(s)
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained
from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned
contact point(s)
I.2) Type of the contracting authority
Body governed by public law
I.3) Main activity
Housing and community amenities
I.4) Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting
authorities: no
Section II: Object of the contract
II.1) Description
II.1.1) Title attributed to the contract by the contracting authority:
Cleaning and window cleaning services.
II.1.2) Type of contract and location of works, place of delivery or of
performance
Services
Service category No 14: Building-cleaning services and property management
services
Main site or location of works, place of delivery or of performance:
Merseyside and Knowsley.
NUTS code UKD5
II.1.3) Information about a public contract, a framework agreement or a
dynamic purchasing system (DPS)
The notice involves a public contract
II.1.5) Short description of the contract or purchase(s)
*** This tender can only be accessed online at
www.cirrustenders.co.uk ***
Please do not contact First Ark to request tender documentation, log on to
www.cirrustenders.co.uk to access the tender directly.
The First Ark Group consists of four companies that work together with the
over-riding purpose of making a real positive difference to our
communities and to people's lives.
We are, as a Group, committed to ‘Creating Success’ with each part of the
Group contributing in a different way:
— First Ark Ltd is the parent organisation that sets and oversees
Corporate Strategy
— KHT is our successful housing association that provides homes to over 25
000 people through its 14 000 homes in Knowsley on Merseyside
— Vivark Ltd is the new name for an experienced property maintenance team
who will provide a range of services including repairs and maintenance,
gas servicing, handyperson services, refurbishment and facilities
management.
— KHT Services is our development company which will help us deliver our
new build programme.
This procurement exercise is being led by the First Ark Group for itself
and on behalf of the other members of the First Ark Group and references
in this document to First Ark/First Ark Group/the Group should be
construed accordingly.
First Ark is looking for a single cleaning contractor to provide a
cleaning and window cleaning service across a number of sites within the
Merseyside area. Services required under this contract are expected to be
for cleaning and internal/external window cleaning to a number of First
Ark offices, community centres and other locations as identified during
the ITT stage of the tender process. The successful contractor will also
be required to provide consumable items (such as toilet rolls and washing
up liquid) under this contract, and may be required to provide additional
hygiene consumables (such as sanibins, spray fragrance and liquid soaps)
during the duration of the contract. Additional detail will be included
within the ITT stage of the tender process.
The contract is to start 1.4.2014.
The outcome of the tender process will be a single contract with a single
contractor. The contract will be an initial 2 year contract with 4 annual
options to extend by a further 12 months on each occasion up to a maximum
6 years total contract term, subject to First Ark requirements and the
performance of the successful contractor.
Potential value (inclusive of VAT) is approximately 95 000 GBP per annum
in total (including consumable items), made up of approximately 92 500 GBP
on cleaning services and consumable items, and 2 500 GBP on window
cleaning. No guarantees are given, nor are implied as to the value of
works that will be placed with the successful contractor over the
potential maximum 6 year period as future projections are estimates only
at this stage. First Ark accept no liability for any inaccuracies in the
estimates provided.
Between 5 and 8 bidders are expected to be shortlisted and invited to
tender following the PQQ shortlisting stage. The final contract award is
envisaged to be to one bidder.
The contract will be available to KHT and all other members of the First
Ark Group from time to time (including all subsidiary undertakings of the
First Ark Group from time to time), such that each of the above will be
entitled to purchase services from the contract.
II.1.6) Common procurement vocabulary (CPV)
90919200, 90911000
II.1.7) Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.
Lots
This contract is divided into lots: no
II.1.9) Information about variants
Variants will be accepted: no
II.2) Quantity or scope of the contract
II.2.1) Total quantity or scope:
Estimated annual value inclusive of VAT is approximately 95 000 GBP per
year, up to a maximum of 6 years.
Estimated value excluding VAT: 475 000 GBP
II.2.2) Information about options
Options: yes
Description of these options: The initial term is a 24 month contract with
4 annual options to extend to a maximum total contract duration of 6
years.
Provisional timetable for recourse to these options:
in months: 24 (from the award of the contract)
II.2.3) Information about renewals
This contract is subject to renewal: no
II.3) Duration of the contract or time limit for completion
Duration in months: 72 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1) Conditions relating to the contract
III.1.1) Deposits and guarantees required:
N/A
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions governing them:
N/A
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded:
Single lead contractor with nominated subcontractors.
III.1.4) Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2) Conditions for participation
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements
are met: Any contractor may be disqualified who has been convicted of:
(a) conspiracy within the meaning of section 1 or 1A of the Criminal Law
Act 1977(a) or article 9 or 9A of the Criminal Attempts and Conspiracy
(Northern Ireland) Order 1983(b) where that conspiracy relates to
participation in a criminal organisation as defined in Article 2 of
Council Framework Decision 2008/841/JHA(c);
(b) corruption within the meaning of section 1(2) of the Public Bodies
Corrupt Practices Act 1889(d) or section 1 of the Prevention of Corruption
Act 1906(e), where the offence relates to active corruption;
(c) the offence of bribery, where the offence relates to active
corruption;
(ca) bribery within the meaning of section 1 or 6 of the Bribery Act
2010(f);
(d) fraud, where the offence relates to fraud affecting the European
Communities' financial interests as defined by Article 1 of the Convention
on the protection of the financial interests of the European
Communities(g), within the meaning of—
(i) the offence of cheating the Revenue;
(ii) the offence of conspiracy to defraud;
(iii) fraud or theft within the meaning of the Theft Act 1968(h), the
Theft Act (Northern Ireland) 1969(i), the Theft Act 1978(j) or the Theft
(Northern Ireland) Order 1978(k);
(iv) fraudulent trading within the meaning of section 458 of the Companies
Act 1985(a), article 451 of the Companies (Northern Ireland) Order 1986(b)
or section 993 of the Companies Act 2006(c);
(v) fraudulent evasion within the meaning of section 170 of the Customs
and Excise Management Act 1979(d) or section 72 of the Value Added Tax Act
1994(e);
(vi) an offence in connection with taxation in the European Union within
the meaning of section 71 of the Criminal Justice Act 1993(f);
(vii) destroying, defacing or concealing of documents or procuring the
execution of a valuable security within the meaning of section 20 of the
Theft Act 1968(g) or section 19 of the Theft Act (Northern Ireland)
1969(h);
(viii) fraud within the meaning of section 2, 3 or 4 of the Fraud Act
2006(i); or (ix) making, adapting, supplying or offering to supply
articles for use in frauds within the meaning of section 7 of the Fraud
Act 2006;
(e) money laundering within the meaning of section 340(11) of the Proceeds
of Crime Act 2002(j);
(ea) an offence in connection with the proceeds of criminal conduct within
the meaning of section 93A, 93B or 93C of the Criminal Justice Act 1988(k)
or article 45, 46 or 47 of the Proceeds of Crime (Northern Ireland) Order
1996(l);
(eb) an offence in connection with the proceeds of drug trafficking within
the meaning of section 49, 50 or 51 of the Drug Trafficking Act 1994(m);
or
(f) any other offence within the meaning of Article 45(1) of the Public
Sector Directive as defined by the national law of any relevant State.
III.2.2) Economic and financial ability
Information and formalities necessary for evaluating if the requirements
are met: See Pre Qualification Questionnaire.
Minimum level(s) of standards possibly required: See Pre Qualification
Questionnaire.
III.2.3) Technical capacity
Information and formalities necessary for evaluating if the requirements
are met:
See Pre Qualification Questionnaire.
Minimum level(s) of standards possibly required:
See Pre Qualification Questionnaire.
III.3) Conditions specific to services contracts
III.3.1) Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2) Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of
the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1) Type of procedure
IV.1.1) Type of procedure
Restricted
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate
Envisaged minimum number 5: and maximum number 8
Objective criteria for choosing the limited number of candidates: See Pre
Qualification Questionnaire.
IV.2) Award criteria
IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated
in the specifications, in the invitation to tender or to negotiate or in
the descriptive document
IV.2.2) Information about electronic auction
An electronic auction will be used: no
IV.3) Administrative information
IV.3.2) Previous publication(s) concerning the same contract
no
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document
Time limit for receipt of requests for documents or for accessing
documents: 28.10.2013 - 12:00
Payable documents: no
IV.3.4) Time limit for receipt of tenders or requests to participate
28.10.2013 - 12:00
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up
English.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: 6 years, if all
options to extend are taken.
VI.2) Information about European Union funds
The contract is related to a project and/or programme financed by European
Union funds: no
VI.3) Additional information
*** This tender can only be accessed online at
www.cirrustenders.co.uk ***
Please do not contact First Ark To request tender documentation, log on to
www.cirrustenders.co.uk to access the tender directly.
Under the Public Services (Social Value) Act 2012 First Ark must consider:
a) how what is being procured might improve the economic, social and
environmental well-being of the area where it exercises its functions, and
b) how, in conducting the process of procurement, it might act with a view
to securing that improvement.
Accordingly, the subject matter of this procurement has been scoped to
take into account the priorities of First Ark relating to social
well-being.
These priorities have been considered and detail will be provided in the
ITT regarding the implications for specification and/or the evaluation
criteria.
VI.4) Procedures for appeal
VI.4.2) Lodging of appeals
Precise information on deadline(s) for lodging appeals: This tender
process will incorporate a minimum 10 calendar day standstill period at
the point information on the award of the contract is communicated to
tenderers. Appeals can be directly raised with First Ark via the contact
points detailed in section I.1 of this contract notice.
If an appeal regarding the award of the framework has not successfully
been resolved between the tenderer and First Ark, then the Public
Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties
who have been harmed or are at risk of harm by a breach of the rules to
take action in the High Court (England, Wales and Northern Ireland).
VI.5) Date of dispatch of this notice:
26.9.2013