Title
United Kingdom-Newcastle upon Tyne: Accommodation, building and window
Publication Date
21 September 2013
OJS Ref
184/2013
Place
NEWCASTLE UPON
Country
UK - United Kingdom
Authority Name
HOME GROUP
Authority Type
Body governed by public law
Deadline
18 October 2013 @ 12 00
Original Language
EN - English
Contract
Service contract
Procedure
Restricted procedure
Document
Contract notice
Regulation
European Communities, with participation by GPA countries
CPV Codes
90911000 - Accommodation, building and window cleaning services
90919200 - Office cleaning services
NUTS Codes
UKC - NORTH EAST (ENGLAND)
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Full Details
Contract notice
Services
Directive 2004/18/EC
Section I: Contracting authority
I.1) Name, addresses and contact point(s)
Home Group
Procurement, 2 Gosforth Park Way, Gosforth Business Park
For the attention of: Tony Screen
NE12 8ET Newcastle upon Tyne
UNITED KINGDOM
Telephone: +44 1912906106
E-mail:
tony.screen@homegroup.org.uk Internet address(es):
General address of the contracting authority:
www.housingprocurement.com I.2) Type of the contracting authority
Body governed by public law
I.3) Main activity
Housing and community amenities
I.4) Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting
authorities: yes
Section II: Object of the contract
II.1) Description
II.1.1) Title attributed to the contract by the contracting authority:
Home Group FM Group Office Cleaning.
II.1.2) Type of contract and location of works, place of delivery or of
performance
Services
Main site or location of works, place of delivery or of performance:
Various Locations England, Scotland and Wales.
NUTS code UKC
II.1.3) Information about a public contract, a framework agreement or a
dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4) Information on framework agreement
Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 8
Duration of the framework agreement
Duration in months: 36
Estimated total value of purchases for the entire duration of the
framework agreement
Estimated value excluding VAT:
Range: between 1 200 000 and 1 800 000 GBP
II.1.5) Short description of the contract or purchase(s)
Home Group are looking for contractors to provide Office and / or Window
Cleaning services. Office contractors will also manage washroom services
consumables to its main office buildings.
Home Group will be looking to apply contracts to all office properties and
each participant is welcome to express an interest in any number of the
whole management regions or a number of individual properties in either
cleaning services or window cleaning or both services together including
management of washroom consumables.
This contract will be to supply both labour and cleaning
materials/equipment.
II.1.6) Common procurement vocabulary (CPV)
90911000, 90919200
II.1.7) Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.
Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9) Information about variants
Variants will be accepted: no
II.2) Quantity or scope of the contract
II.2.1) Total quantity or scope:
Office Cleaning and Window cleaning of Group Offices 72 Nationally.
North East 6, North West 10 Central North & South 22 (to be split)
Scotland 4 South East 18 South West 6 Scotland 4 possible Wales 1.
Estimated value excluding VAT: 1 800 000 GBP
II.2.2) Information about options
Options: no
II.3) Duration of the contract or time limit for completion
Duration in months: 36 (from the award of the contract)
Information about lots
Lot No: 1
Lot title: Central North (South)
1) Short description
Covers both Central North and South Post Codes
Post Code
CV11 4DS
DN15 7LU
NN5 7QA
OX16 5NU
OX4 3UT
S65 1SL
S71 1HH
YO12 7PW
B7 4AX
BD8 8BD
DE1 1UJ
DY10 1PU
HD2 1XN
LS22 7BA
NN15 7AN
PE1 1SQ
SY1 3EH
WN8 6PN
WR3 8TJ
YO13 0HG
YO17 7HH
YO30 6QF
2) Common procurement vocabulary (CPV)
90911000, 90919200
Lot No: 2
Lot title: Central South (North)
1) Short description
Central South includes North to be split.
Post Code
CV11 4DS
DN15 7LU
NN5 7QA
OX16 5NU
OX4 3UT
S65 1SL
S71 1HH
YO12 7PW
B7 4AX
BD8 8BD
DE1 1UJ
DY10 1PU
HD2 1XN
LS22 7BA
NN15 7AN
PE1 1SQ
SY1 3EH
WN8 6PN
WR3 8TJ
YO13 0HG
YO17 7HH
YO30 6QF
2) Common procurement vocabulary (CPV)
90911000, 90919200
Lot No: 3
Lot title: North East
1) Short description
Post Codes
NE10 0JP
DH8 5XP
DL5 6DX
SR3 1SL
TS18 3TU
TS24 0UJ
2) Common procurement vocabulary (CPV)
90911000, 90919200
Lot No: 4
Lot title: North West
1) Short description
Post Codes
L31 8BX
L8 7SY
WA3 6FW
CA15 8AD
CA25 5AP
CA28 9LU
CA28 9LU
CA7 9EJ
LA18 4DR
LA9 7AT
2) Common procurement vocabulary (CPV)
90911000, 90919200
Lot No: 5
Lot title: Scotland
1) Short description
Post Codes
DD1 1DJ
DG1 4ZZ
G69 6GA
KY11 2YR
2) Common procurement vocabulary (CPV)
90911000, 90919200
Lot No: 6
Lot title: South East
1) Short description
Post Codes
HA2 0UR
HP19 9AG
ME15 6ED
RG24 8BQ
SP10 5NY
BN27 3JN
CM1 1NH
CM1 1NH
CM20 1DR
HA2 0TY
HP13 7BU
NR2 4AP
NR3 1RW
NW9 5GJ
PO9 1SA
RG41 5HF
RH19 3BG
SO19 7GA
2) Common procurement vocabulary (CPV)
90911000, 90919200
Lot No: 7
Lot title: South West
1) Short description
Post Codes
EX2 8PN
GL51 8HF
PL1 3HQ
PL25 3RF
TA2 6HB
2) Common procurement vocabulary (CPV)
90911000, 90919200
Lot No: 8
Lot title: Wales
1) Short description
Post Code Cardiff possible
CF10 4RU
2) Common procurement vocabulary (CPV)
90911000, 90919200
Section III: Legal, economic, financial and technical information
III.1) Conditions relating to the contract
III.1.1) Deposits and guarantees required:
Details Included in Invitation to Tender.
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions governing them:
Details Included in Invitation to Tender.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded:
The contracting Authority reserves the right to require groupings of
contractors to take a particular legal form, a single contractor to take
primary liability or each party to undertake joint and several liability.
Further information will be contained in the tender documents.
III.1.4) Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2) Conditions for participation
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements
are met: As specified in the tender documentation.
III.2.2) Economic and financial ability
Information and formalities necessary for evaluating if the requirements
are met: (c) a statement of the undertaking's overall turnover and, where
appropriate , of turnover in the area covered by the contract for a
maximum of the last three financial years available, depending on the date
on which the undertaking was set up or the economic operator started
trading, as far as the information of these turnovers is available.
Information and formalities necessary for evaluating if requirements are
met:
Applicants will be required to complete a questionnaire with details of
the economic operator's personal situation, structure, current financial
standing, evidence of insurance cover, experience, examples of similar
activities undertaken in the past 3 years.
As specifiedin the tender documentation.
III.2.3) Technical capacity
Information and formalities necessary for evaluating if the requirements
are met:
As specifiedin the tender documentation.
Minimum level(s) of standards possibly required:
As specifiedin the tender documentation.
III.3) Conditions specific to services contracts
III.3.1) Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2) Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of
the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1) Type of procedure
IV.1.1) Type of procedure
Restricted
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate
Envisaged minimum number 4: and maximum number 10
Objective criteria for choosing the limited number of candidates: As
specified in the tender documentation.
IV.2) Award criteria
IV.2.1) Award criteria
Lowest price
IV.2.2) Information about electronic auction
An electronic auction will be used: no
IV.3) Administrative information
IV.3.2) Previous publication(s) concerning the same contract
no
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document
Time limit for receipt of requests for documents or for accessing
documents: 10.10.2013 - 12:00
IV.3.4) Time limit for receipt of tenders or requests to participate
18.10.2013 - 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement: no
VI.2) Information about European Union funds
The contract is related to a project and/or programme financed by European
Union funds: no
VI.3) Additional information
Prospective bidders are required to utilise the provision of our
electronic ‘Opportunities Portal' to download and submit all documentation
within the tender.
This portal can be found at:
www.housingprocurement.com Prospective bidders must log onto the site and register as a supplier.
Instructions and help are available from the home page. The PQQ document
will then be available for completion. Queries from bidders can also be
raised within the portal where they will be answered accordingly, allowing
total transparency to all other participating bidders.
The Contracting Authority reserves the right to cancel the
procurement/tender process and to not make an award of the contract and
does not accept any liability for costs incurred in responding to the
pre-qualification questionnaire or invitation to tender. Save for any
mandatory periods, the timescales indicated in this Contract Notice are
approximate and the Contracting Authority reserves the right to amend the
same.
Home Group is acting as a central purchasing body on behalf of itself and
potentially a range of contracting authorities who will be able to access
this framework. Eligible bodies include:
Home Group and any existing or future subsidiary companies (see
www.homegroup.org.uk for more information on the Group);
Other Registered Providers in England (providers registered with the Homes
and Communities Agency, see
www.homesandcommunities.co.uk) and Social
Landlords in Scotland (providers registered with the Scottish Housing
Regulator, see
www.scottishhousingregulator.gov.uk);
Charitable Organisations registered with the Charity Commission for
England and Wales (see
www.charity-commission.gov.uk ) or the Office of
the Scottish Charity Regulator (see
www.oscr.org.uk) whose charitable
purposes include, but not are limited to, the prevention or relief of
poverty; the advancement of education; the advancement of health or saving
of lives; the advancement of citizenship or community development; the
relief of those in need, by reason of youth, age, ill-health, disability,
financial hardship or other disadvantage; and, any other purposes
currently recognised as charitable and any new charitable purposes which
are similar to another charitable purpose; and Social Enterprises involved
in the provision of housing related services/activities or whose
activities are similar to those listed above in respect of charitable
organisations.
VI.5) Date of dispatch of this notice:
19.9.2013