Title
United Kingdom-Portsmouth: School cleaning services
Publication Date
30 August 2013
OJS Ref
168/2013
Place
PORTSMOUTH
Country
UK - United Kingdom
Authority Name
PORTSMOUTH CITY COUNCIL
Authority Type
Local authorities
Deadline
08 October 2013 @ 14 00
Original Language
EN - English
Contract
Service contract
Procedure
Open procedure
Document
Contract notice
Regulation
European Communities, with participation by GPA countries
CPV Codes
90919300 - School cleaning services
90911300 - Window-cleaning services
NUTS Codes
UKJ31 - Portsmouth
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Full Details
Contract notice
Services
Directive 2004/18/EC
Section I: Contracting authority
I.1) Name, addresses and contact point(s)
Portsmouth City Council
Civic Offices, Guildhall Square
Contact point(s): Procurement Services
For the attention of: Edward Baah - Owusu - Procurement Professional
PO1 2AS Portsmouth
UNITED KINGDOM
Telephone: +44 2392841696
E-mail:
edward.baah-owusu@portsmouthcc.gov.uk Internet address(es):
General address of the contracting authority:
http://www.portsmouth.gov.uk/procurement/index.html Further information can be obtained from: Portsmouth City Council
Procurement Service Floor 2 Core 3-4, Civic Offices Guildhall Square
PO1 2BJ Portsmouth
UNITED KINGDOM
Telephone: +44 2392834918
E-mail:
procurement@portsmouthcc.gov.uk Internet address:
https://in-tendhost.co.uk/portsmouthcc/aspx/Home Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained
from: Procurement Service
Procurement Service Floor 2 Core 3-4, Civic Offices Guildhall Square
PO1 2BJ Portsmouth
UNITED KINGDOM
E-mail:
procurement@portsmouthcc.gov.uk Internet address:
http://in-tendhost.co.uk/portsmouthcc Tenders or requests to participate must be sent to: Portsmouth City
Council
Procurement Service Floor 2 Core 3-4, Civic Offices Guildhall Square
PO1 2BJ Portsmouth
UNITED KINGDOM
E-mail:
procurement@portsmouthcc.gov.uk Internet address:
http://in-tendhost.co.uk/portsmouthcc/ I.2) Type of the contracting authority
Regional or local authority
I.3) Main activity
General public services
I.4) Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting
authorities: no
Section II: Object of the contract
II.1) Description
II.1.1) Title attributed to the contract by the contracting authority:
Springfield School Cleaning Services, Portsmouth.
II.1.2) Type of contract and location of works, place of delivery or of
performance
Services
Service category No 14: Building-cleaning services and property management
services
Main site or location of works, place of delivery or of performance:
Springfield School,
Central Rd Portsmouth,
Hampshire,
PO6 1QY.
NUTS code UKJ31
II.1.3) Information about a public contract, a framework agreement or a
dynamic purchasing system (DPS)
The notice involves a public contract
II.1.5) Short description of the contract or purchase(s)
Portsmouth City Council (the Council) wishes to procure building cleaning
services to be delivered at Springfield School, Portsmouth. Springfield
School is a Local Authority Comprehensive School located within the
Drayton area of the City with approximately 1,150 pupils aged 11-16 in
attendance. The site consists of 8 blocks built at different times between
1955 and the present day. The contract is scheduled to commence no later
than Thursday 2.1.2014 following the award of the contract in mid-November
2013. The value of the contract per annum is circa 70,000 GBP. The
contract term will be for an initial period of 3 years extendable in
increments to be agreed to a total maximum term of 7 years, subject to
agreement and performance of both parties.
II.1.6) Common procurement vocabulary (CPV)
90919300, 90911300
II.1.7) Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.
Lots
This contract is divided into lots: no
II.1.9) Information about variants
Variants will be accepted: no
II.2) Quantity or scope of the contract
II.2.1) Total quantity or scope:
The scope of services and associated works covered by the contract
includes, but is not limited to, cleaning of:
— General Areas which includes; Offices, General Classrooms, Staff Rooms,
Assembly Halls, Stairs, windows, Corridors and Lobby areas.
— Specialist Classroom Areas (Priority) Includes; Art Rooms, Workshops,
Science Labs, Computer suites and Cookery Rooms.
— Hygiene areas (Priority) including; Toilets, Sinks and Washroom areas.
— Prestige Areas (Priority); includes public access areas and receptions.
— Window cleaning - Interior and exterior
— Other requirements include; waste bins, lifts etc.
Estimated value excluding VAT: 490 000 GBP
II.2.2) Information about options
Options: yes
Description of these options: The contract term will be for an initial
period of 3 years extendable in increments to be agreed to a total maximum
term of 7 years, subject to agreement and performance of both parties.
II.2.3) Information about renewals
This contract is subject to renewal: no
II.3) Duration of the contract or time limit for completion
Duration in months: 84 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1) Conditions relating to the contract
III.1.1) Deposits and guarantees required:
As detailed in documentation available at
https://in-tendhost.co.uk/portsmouthcc/aspx/Home III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions governing them:
As detailed in documentation available at
https://in-tendhost.co.uk/portsmouthcc/aspx/Home III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded:
As detailed in documentation available at
https://in-tendhost.co.uk/portsmouthcc/aspx/Home III.1.4) Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2) Conditions for participation
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements
are met: As detailed in documentation available at
https://in-tendhost.co.uk/portsmouthcc/aspx/Home III.2.2) Economic and financial ability
Information and formalities necessary for evaluating if the requirements
are met: As detailed in documentation available at
https://in-tendhost.co.uk/portsmouthcc/aspx/Home Minimum level(s) of standards possibly required: As detailed in
documentation available at
https://in-tendhost.co.uk/portsmouthcc/aspx/Home III.2.3) Technical capacity
Information and formalities necessary for evaluating if the requirements
are met:
As detailed in documentation available at
https://in-tendhost.co.uk/portsmouthcc/aspx/Home Minimum level(s) of standards possibly required:
As detailed in documentation available at
https://in-tendhost.co.uk/portsmouthcc/aspx/Home III.3) Conditions specific to services contracts
III.3.1) Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2) Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of
the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1) Type of procedure
IV.1.1) Type of procedure
Open
IV.2) Award criteria
IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated
below
1. pricing. Weighting 60
2. quality. Weighting 40
IV.2.2) Information about electronic auction
An electronic auction will be used: no
IV.3) Administrative information
IV.3.1) File reference number attributed by the contracting authority:
API/419576/SPSC/T/13
IV.3.2) Previous publication(s) concerning the same contract
no
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document
Time limit for receipt of requests for documents or for accessing
documents: 8.10.2013 - 14:00
Payable documents: no
IV.3.4) Time limit for receipt of tenders or requests to participate
8.10.2013 - 14:00
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up
English.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: July 2020.
VI.2) Information about European Union funds
The contract is related to a project and/or programme financed by European
Union funds: no
VI.5) Date of dispatch of this notice:
28.8.2013