Title
United Kingdom-Cambridge: Cleaning services
Publication Date
05 July 2013
OJS Ref
129/2013
Place
CAMBRIDGE
Country
UK - United Kingdom
Authority Name
CAMBRIDGESHIRE AND PETERBOROUGH FOUNDATION NHS TRUST
Authority Type
Body governed by public law
Deadline
26 July 2013 @ 12 00
Original Language
EN - English
Contract
Service contract
Procedure
Restricted procedure
Document
Contract notice
Regulation
European Communities
CPV Codes
90910000 - Cleaning services
90911000 - Accommodation, building and window cleaning services
98341120 - Portering services
NUTS Codes
UKH1 - East Anglia
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Full Details
Contract notice
Services
Directive 2004/18/EC
Section I: Contracting authority
I.1) Name, addresses and contact point(s)
Cambridgeshire and Peterborough Foundation NHS Trust
Elizabeth House, Fulbourn Hospital, Fulbourn
For the attention of: Lesley Roberts
CB21 5EF Cambridge
UNITED KINGDOM
Telephone: +44 7956487948
E-mail:
lesley.roberts@eoecph.nhs.uk Fax: +44 1223597607
Internet address(es):
General address of the contracting authority:
www.eoecph.nhs.uk Further information can be obtained from: The above mentioned contact
point(s)
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained
from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned
contact point(s)
I.2) Type of the contracting authority
Body governed by public law
I.3) Main activity
Health
I.4) Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting
authorities: yes
Section II: Object of the contract
II.1) Description
II.1.1) Title attributed to the contract by the contracting authority:
Provision of Domestic Cleaning and Portering services to include window
cleaning
II.1.2) Type of contract and location of works, place of delivery or of
performance
Services
Service category No 14: Building-cleaning services and property management
services
Main site or location of works, place of delivery or of performance: The
East of England NHS Collaborative Procurement Hub (EOECPH) works in
alliance with NHS Commercial Solutions and the Regional Pharmacy
Procurement Service - Hampshire & IOW, Oxfordshire, Berkshire &
Buckinghamshire. For the purposes of this agreement the EOECPH represents
NHS organisations in the East of England, NHS Commercial Solutions
represents NHS organisations in the South East Coast area and the Regional
Pharmacy Procurement Services represents NHS organisations in the South
Central area.
This Framework Agreement will include but not be limited to the following:
Please follow the links below to identify specific organisations:
- Acute trusts:
http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx - Ambulance trusts:
http://www.nhs.uk/ServiceDirectories/Pages/AmbulanceTrustListing.aspx - Clinical Commissioning Groups:
http://www.nhs.uk/ServiceDirectories/Pages/CCGListing.aspx - Foundation trusts:
http://www.monitor-nhsft.gov.uk/home/about-nhs-foundation-trusts/nhs-foundation-trust-directory - Health & Care trusts:
http://www.nhs.uk/ServiceDirectories/Pages/CareTrustListing.aspx - Mental health trusts:
http://www.nhs.uk/ServiceDirectories/Pages/MentalHealthTrustListing.aspx - Special health authorities:
http://www.nhs.uk/ServiceDirectories/Pages/SpecialHealthAuthorityListing.aspx This framework will also be available to other private organisations
acting as managing agents or procuring on behalf of the above public
sector or public interest bodies with prior written consent from the
funding body.
This framework will also be available to any statutory and other successor
organisations to any of the foregoing. More details of the specific
organisations involved in this opportunity will be published during the
process.
NUTS code UKH1
II.1.3) Information about a public contract, a framework agreement or a
dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4) Information on framework agreement
Framework agreement with several operators
Number of participants to the framework agreement envisaged: 3
Duration of the framework agreement
Duration in months: 48
Estimated total value of purchases for the entire duration of the
framework agreement
Estimated value excluding VAT: 248 000 000 000 GBP
II.1.5) Short description of the contract or purchase(s)
CPFT invites you to tender for the supply of domestic cleaning and
portering services, as defined in the specification.
The framework will be awarded through an eSourcing portal,
https://eoecph.bravosolution.co.uk and the tender documentation will be
available through this portal .Direct call off option for the highest
ranked supplier for Cambridgeshire and Peteborough NHS Foundation Trust
and Cambridgeshire Community Services NHS Trust. All other participating
organisations will further mini competition. Known value for
Cambridgeshire and Peterborough NHS Foundation Trust and Cambridgeshire
Community Services NHS Trust is 12 million pounds. Potential for other
organisations could be up to 248 million pounds.
II.1.6) Common procurement vocabulary (CPV)
90910000, 90911000, 98341120
II.1.7) Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.
Lots
This contract is divided into lots: no
II.1.9) Information about variants
Variants will be accepted: no
II.2) Quantity or scope of the contract
II.2.1) Total quantity or scope:
The purpose of this tender exercise is to select a service provider whose
delivery of domestic cleaning services in accordance with the National
Specification for Cleanliness in the NHS: a framework for setting and
measuring performance outcomes: April 2007 and PAS 5748:2011 specification
for the planning, application and measurement of cleanliness services in
hospitals in an Mental Health, Community and Acute environment will
represent value for money, high quality service; combined with the ability
to identify and implement service efficiencies across the Trust. Services
to include Portering and Window Cleaning
Framework Agreement for the supply of Domestic Cleaning, window cleaning
and Portering services.
Period of contract: 36 months plus 12 months
Additional information
The Contracting Authority intends to use an eTendering system in this
procurement exercise and reserves the right to use a reverse auction. The
Contracting Authority reserves the right to extend the duration of the
framework agreement, full details will be provided in the tender
documentation. Future additions to ranges may also be included. If and
when this requirement is offered to tender, this may be done in whole or
in part via electronic means using the internet. Cambridgeshire and
Peterborough Foundation NHS Trust is a member of the East of England NHS
Collaborative Procurement Hub covering the counties of Norfolk, Suffolk,
Cambridgeshire, Essex, Bedfordshire and Hertfordshire. The East of England
Collaborative Procurement Hub works in alliance with NHS Commercial
Solutions and the Regional Pharmacy Procurement Service - Hampshire & IOW,
Oxfordshire, Berkshire, Buckinghamshire. The contract will be established
by East of England NHS Collaborative Procurement Hub as a collective body
within the meaning of the new EU combined Directive 2004/18/EC. The
contract is for the benefit of participating public sector bodies (whether
acting individually, or on behalf of, or together as members of any
consortia) along with any other organisations which the participants deem
necessary for the delivery of services or goods to NHS bodies, local
authorities, other government departments or non-departmental Public
bodies charged with the delivery of health and social care or related
services. Contracts awarded under a framework agreement may be awarded
either: a) by application of the terms laid down in the framework
agreement without reopening competition, or b) where not all the required
terms of the proposed contracts are laid down in the framework agreement,
by reopening competition between the economic operators which are parties
to this framework agreement and which are capable of performing the
proposed contract. The award of call-off contracts following the reopening
of competition will be done in accordance with the procedure set out in
Directive 2004/18/EC, Article 32 (as amended). The operation of the
framework agreement will incorporate the reopening of competition between
the economic operators which are party to the framework agreement so as to
incorporate the effects of competition, and the effect on competition,
derived from beneficiaries of and parties to the contracts under the
Agreement to include central purchasing bodies as detailed in Article 11
of Directive2004/18/EC (as amended); Collaborative Purchasing Hubs;
Confederations; Purchasing Consortiums; Trusts and Other incorporated and
un-incorporated bodies acting under the aegis of aggregate purchasing
policies, and/or volume commitment/exclusivity commitment policies, and
forms devolved to regional and local levels within the UK Public Sector.
The contract will be awarded for an initial period of 36 months with 12
months extension
Estimated timescales for Procurement;
PQQ period – 24 June 2013 to 26 July 2013
Supplier Open Day – 9 July 2013 (it is advisable not to submit your
Pre-Qualification Questionnaire until after the supplier open day when
further information will be provided.
ITT period – 12 August 2013 to 16 September 2013
Supplier visits – week commencing 26th August 2013
Award decision to be reached December 2013
Contract start date - 01/04/2014
II.3) Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1) Conditions relating to the contract
III.1.1) Deposits and guarantees required:
Parent company and other guarantees may be required in certain
circumstances, as outlined in the PQQ documentation.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded:
Joint and several liability
III.1.4) Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2) Conditions for participation
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements
are met: Suppliers Instructions How to Express Interest in this Tender~:
1. Register your company on the eSourcing portal (this is only required
once) - Browse to the eSourcing Portal:
https://eoecph.bravosolution.co.uk and click the link to register - Accept the terms and conditions and click
'continue' - Enter your correct business and user details - Note the
username you chose and click 'Save' when complete - You will shortly
receive an email with your unique password (please keep this secure) 2.
Express an Interest in the tender - Login to the portal with the
username/password - Click the 'PQQs / ITTs Open To All Suppliers' link.
(These are Pre-Qualification Questionnaires or Invitations to Tender open
to any registered supplier) - Click on the relevant PQQ/ ITT to access the
content. - Click the 'Express Interest' button at the top of the page. -
This will move the PQQ /ITT into your 'My PQQs/ My ITTs' page. (This is a
secure area reserved for your projects only) -You can now access any
attachments by clicking 'Buyer Attachments' in the 'PQQ/ ITT Details' box
3. Responding to the tender - Click 'My Response' under 'PQQ/ ITT
Details', you can choose to 'Create Response' or to 'Decline to Respond'
(please give a reason if declining) - You can now use the ‘Messages'
function to communicate with the buyer and seek any clarification - Note
the deadline for completion, then follow the onscreen instructions to
complete the PQQ/ ITT - There may be a mixture of online & offline actions
for you to perform (there is detailed online help available) You must then
submit your reply using the 'Submit Response' button at the top of the
page. If you require any further assistance please consult the online
help, or contact the eTendering help desk.
III.2.2) Economic and financial ability
Information and formalities necessary for evaluating if the requirements
are met: Information and formalities necessary for evaluating if the
requirements are met: Full details are provided in the PQQ.
Minimum level(s) of standards possibly required: Full details are provided
in the ITT. Minimum level(s) of standards possibly required
III.2.3) Technical capacity
Information and formalities necessary for evaluating if the requirements
are met:
Information and formalities necessary for evaluating if the requirements
are met:
Full details are provided in the PQQ.
Minimum level(s) of standards possibly required:
Full details are provided in the ITT. Minimum level(s) of standards
possibly required.
III.3) Conditions specific to services contracts
III.3.1) Information about a particular profession
Execution of the service is reserved to a particular profession: no
Section IV: Procedure
IV.1) Type of procedure
IV.1.1) Type of procedure
Restricted
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate
Envisaged minimum number 5
Objective criteria for choosing the limited number of candidates: The most
economically advantageous tender in terms of the criteria stated in the
specifications, in the invitation to tender or to negotiate or in the
descriptive document. Technical criteria will be worth 60% and commercial
40%. Breakdown will be provided in the ITT
IV.2) Award criteria
IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated
in the specifications, in the invitation to tender or to negotiate or in
the descriptive document
IV.2.2) Information about electronic auction
An electronic auction will be used: no
IV.3) Administrative information
IV.3.1) File reference number attributed by the contracting authority:
2013008NC0
IV.3.2) Previous publication(s) concerning the same contract
no
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document
IV.3.4) Time limit for receipt of tenders or requests to participate
26.7.2013 - 12:00
IV.3.5) Date of dispatch of invitations to tender or to participate to
selected candidates
12.8.2013
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up
English.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: 48 months
VI.2) Information about European Union funds
The contract is related to a project and/or programme financed by European
Union funds: no
VI.3) Additional information
The Contracting Authority intends to use an eTendering system in this
procurement exercise and reserves the right to use a reverse auction.
VI.4) Procedures for appeal
VI.4.2) Lodging of appeals
Precise information on deadline(s) for lodging appeals: The Contracting
Authority will incorporate a standstill period at the point information on
the award of the contract is communicated to tenderers. That notification
will provide full information on the award decision. The standstill
period, which will be for a minimum of 10 calendar days, provides time for
unsuccessful tenderers to challenge the award decision before the contract
is entered into.
VI.5) Date of dispatch of this notice:
1.7.2013