Title
UK-Epping: Accommodation, building and window cleaning services
Publication Date
24 May 2013
OJS Ref
99/2013
Place
EPPING
Country
UK - United Kingdom
Authority Name
EPPING FOREST DISTRICT COUNCIL
Authority Type
Local authorities
Deadline
27 June 2013
Original Language
EN - English
Contract
Service contract
Procedure
Restricted procedure
Document
Contract notice
Regulation
European Communities
CPV Codes
90911000 - Accommodation, building and window cleaning services
NUTS Codes
UKH3 - Essex
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Full Details
Contract notice
Services
Directive 2004/18/EC
Section I: Contracting authority
I.1) Name, addresses and contact point(s)
Epping Forest District Council
Cleaning - Expression of Interest, Corporate Support Services Civic
Offices High Street
For the attention of: Mike Tipping - Assistant Director Facilities
Management
CM16 4BZ Epping
UNITED KINGDOM
Internet address(es):
General address of the contracting authority:
http://www.eppingforestdc.gov.uk Further information can be obtained from: Afm Consulting Limited
20 London Road
For the attention of: Paul Archer
CM7 2LG Braintree
UNITED KINGDOM
Telephone: +44 7771995887
E-mail:
paularcher@supanet.com Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained
from: Afm Consulting Limited
20 London Road
For the attention of: Paul Archer
CM7 2LG Braintree
UNITED KINGDOM
Telephone: +44 7771995887
E-mail:
paularcher@suupanet.com Tenders or requests to participate must be sent to: The above mentioned
contact point(s)
I.2) Type of the contracting authority
Regional or local authority
I.3) Main activity
General public services
I.4) Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting
authorities: no
Section II: Object of the contract
II.1) Description
II.1.1) Title attributed to the contract by the contracting authority:
Cleaning Services Contract
II.1.2) Type of contract and location of works, place of delivery or of
performance
Services
Service category No 14: Building-cleaning services and property management
services
NUTS code UKH3
II.1.3) Information about a public contract, a framework agreement or a
dynamic purchasing system (DPS)
The notice involves a public contract
II.1.5) Short description of the contract or purchase(s)
To provide office and window cleaning services to a number of Epping
Forest District Council offices/buildings.
II.1.6) Common procurement vocabulary (CPV)
90911000
II.1.7) Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.
Lots
This contract is divided into lots: no
II.1.9) Information about variants
Variants will be accepted: no
II.2) Quantity or scope of the contract
II.2.1) Total quantity or scope:
There is approximately 7,000mē of office space and 2,200mē of exterior and
interior glass to be cleaned.
II.2.2) Information about options
Options: no
II.2.3) Information about renewals
This contract is subject to renewal: no
II.3) Duration of the contract or time limit for completion
Duration in months: 36 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1) Conditions relating to the contract
III.1.1) Deposits and guarantees required:
An appropriate bond and/or guarantee may be required.
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions governing them:
Monthly in arrears of a VAT invoice being submitted for the previous
months work
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded:
No special legal form is required but the successful contractor will be
required to become jointly and severally responsible for the contract
before acceptance.
III.1.4) Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The Contract will be subject to a
rigorous performance management regime.
III.2) Conditions for participation
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements
are met: Evidence of relevant insurance or indemnities
Good company standing
III.2.2) Economic and financial ability
Information and formalities necessary for evaluating if the requirements
are met: Good financial standing
The provision of financial accounts or other as determined in the Pre
Qualification Questionnaire
III.2.3) Technical capacity
Information and formalities necessary for evaluating if the requirements
are met:
Details of ALL previous work of the same or similar nature undertaken in
respect of the services particulalrly in Local Authorities, (including
full details of three relevant clients to act as references)
Evidence of being able to locally support the contract.
Details of technical accreditations and legislation which will apply to
this contract..
Evidence of having undertaking TUPE transfers.
III.3) Conditions specific to services contracts
III.3.1) Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2) Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of
the staff responsible for the execution of the service: yes
Section IV: Procedure
IV.1) Type of procedure
IV.1.1) Type of procedure
Restricted
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate
Envisaged number of operators: 6
Objective criteria for choosing the limited number of candidates:
Organisations interested in being considered for this opportunity are
required to complete and submit a PQQ by the deadline specified. Selection
of the organisations to be invited to tender will be based on the results
of the evaluation of the completed PQQs. The objective criteria to be used
to select the Organisations to be invited to tender are detailed in the
PQQ a copy of which can be obtained by expressing an interest (by email)
to
paularcher@supanet.com.
IV.2) Award criteria
IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated
in the specifications, in the invitation to tender or to negotiate or in
the descriptive document
IV.2.2) Information about electronic auction
An electronic auction will be used: no
IV.3) Administrative information
IV.3.1) File reference number attributed by the contracting authority:
Cleaning Services Contract
IV.3.2) Previous publication(s) concerning the same contract
no
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document
IV.3.4) Time limit for receipt of tenders or requests to participate
27.6.2013
IV.3.5) Date of dispatch of invitations to tender or to participate to
selected candidates
12.8.2013
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up
English.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: 3 years
VI.2) Information about European Union funds
The contract is related to a project and/or programme financed by European
Union funds: no
VI.3) Additional information
Organisations interested in participating in this tender are required to
complete and submit a PQQ by the date set out in this Notice.
A copy of the PQQ and associated documents are available by registering an
expression of interest (via email) to:
paularcher@supanet.com.
Neither Afm Consulting or Epping Forest District Council will be
responsible for any costs or expenses incurred by organisations in
participating in the tender process and responding to the PQQ. The
Contract will be for a 3 year period with the option to extend by any
period(s) up to a maximum of 2 years.
VI.4) Procedures for appeal
VI.4.2) Lodging of appeals
Precise information on deadline(s) for lodging appeals: The Council will
incorporate a 10 calendar day standstill period at the point that the
award of contract is notified to the tenderers. This period allows
unsuccessful tenderers to seek a full debriefing from the Council before
the Contract is entered into. Applicants have 2 working days from the
notification of the award decision to request additional debriefing and
that information has to be provided a minimum of 3 working days prior to
the end of the standstill period.
VI.5) Date of dispatch of this notice:
21.5.2013