Section I: Contracting authority
I.1) Name, addresses and contact point(s)
AmicusHorizon Ltd
Grosvenor House, 125 High Street
Contact point(s): Procurement
For the attention of: Katie Williams
CR0 9XP Croydon
UNITED KINGDOM
Telephone: +44 1424728227
E-mail:
procurement@amicushorizon.org.ukInternet address(es):
General address of the contracting authority:
www.amicushorizon.org.ukAddress of the buyer profile:
http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA8521Further information can be obtained from: AmicusHorizon Ltd
Building 190, Kent Science Park
Contact point(s): Procurement
For the attention of: Katie Goldsmith
ME8 9NP Sittingbourne
UNITED KINGDOM
Telephone: +44 1795434385
E-mail:
procurement@amicushorizon.org.ukInternet address:
www.amicushorizon.org.ukSpecifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained
from: AmicusHorizon Ltd
Building 190, Kent Science Park
Contact point(s): Procurement
For the attention of: Katie Goldsmith
ME8 9NP Sittingbourne
UNITED KINGDOM
Telephone: +44 1795434385
E-mail:
procurement@amicushorizon.org.ukInternet address:
www.amicushorizon.org.ukTenders or requests to participate must be sent to: AmicusHorizon Ltd
Building 190, Kent Science Park
Contact point(s): Procurement
For the attention of: Katie Goldsmith
ME8 9NP Sittingbourne
UNITED KINGDOM
Telephone: +44 1795434385
E-mail:
procurement@amicushorizon.org.ukInternet address:
www.amicushorizon.org.ukI.2) Type of the contracting authority
Body governed by public law
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I.3) Main activity
Housing and community amenities
I.4) Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting
authorities: no
Section II: Object of the contract
II.1) Description
II.1.1) Title attributed to the contract by the contracting authority:
Sussex Estate Cleaning.
II.1.2) Type of contract and location of works, place of delivery or of
performance
Services
Service category No 14: Building-cleaning services and property management
services
Main site or location of works, place of delivery or of performance:
Sussex.
NUTS code UK
II.1.3) Information about a public contract, a framework agreement or a
dynamic purchasing system (DPS)
The notice involves a public contract
II.1.5) Short description of the contract or purchase(s)
Provision of high quality cleaning and window cleaning services to the
internal and external common areas in and around general needs blocks and
sheltered blocks to properties owned and managed by AmicusHorizon Ltd in
the Sussex region.
NOTE: To register your interest in this notice and obtain any additional
information please visit the myTenders Web Site at
http://www.myTenders.org/Search/Search_Switch.aspx?ID=99177.
II.1.6) Common procurement vocabulary (CPV)
90911000, 90911200, 90911300
II.1.7) Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.
Lots
This contract is divided into lots: no
II.1.9) Information about variants
Variants will be accepted: no
II.2) Quantity or scope of the contract
II.2.1) Total quantity or scope:
Estimated value excluding VAT: 400 000,00 GBP
II.2.2) Information about options
Options: yes
Description of these options: The initial contract will be for a 5 year
term subject to annual performance review with potential to extend for up
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to 5 years.
II.2.3) Information about renewals
This contract is subject to renewal: yes
In the case of renewable supplies or service contracts, estimated
timeframe for subsequent contracts:
in months: 60 (from the award of the contract)
II.3) Duration of the contract or time limit for completion
Starting 1.10.2013. Completion 30.9.2018
Section III: Legal, economic, financial and technical information
III.1) Conditions relating to the contract
III.1.1) Deposits and guarantees required:
The deposits, guarantees or bonds required by the Authority will be set
out in the contract documents.
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions governing them:
The terms concerning financing and payment will be set out in the contract
documents.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded:
Joint and several liability.
III.1.4) Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The Service Provider is required to
help the Contracting Authority support the economic and social well being
of the community. And to actively participate in the economic and social
regeneration of the locality. Delivering both Targeted Recruitment &
Training and supply chain requirements.
III.2) Conditions for participation
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements
are met: (1) All candidates will be required to produce a certificate or
declaration demonstrating that they are not bankrupt or the subject of an
administration order, are not being wound-up, have not granted a trust
deed, are not the subject of a petition presented for sequestration of
their estate, have not had a receiver, manager or administrator appointed
and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or
declaration demonstrating that the candidate, their directors, or any
other person who has powers of representation, decision or control of the
candidate has not been convicted of conspiracy, corruption, bribery, or
money laundering. Failure to provide such a declaration will result in the
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candidate being declared ineligible and they will not be selected to
participate in this procurement process.
(3) All candidates will be required to produce a certificate or
declaration demonstrating that they have not been convicted of a criminal
offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or
declaration demonstrating that they have not committed an act of grave
misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which
they are established, regarding registration on the professional or trade
register.
(6) Any candidate found to be guilty of serious misrepresentation in
providing any information required, may be declared ineligible and not
selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a
member of the relevant organisation, in the State where they are
established, when the law of that State prohibits the provision of the
services, described in this notice, by a person who is not so licensed or
who is not a member of the relevant organisation.
(
All candidates will be required to produce a certificate or
declaration demonstrating that they have fulfilled obligations relating to
the payment of social security contributions under the law of any part of
the United Kingdom or of the relevant State in which the candidate is
established.
(9) All candidates will be required to produce a certificate or
declaration demonstrating that they have fulfilled obligations relating to
the payment of taxes under the law of any part of the United Kingdom or of
the relevant State in which the economic operator is established.
III.2.2) Economic and financial ability
Information and formalities necessary for evaluating if the requirements
are met: (1) All candidates will be required to provide a reference from
their bank.
(2) All candidates will be required to provide evidence of relevant
professional risk indemnity insurance.
(3) All candidates will be required to provide a statement, covering the 3
previous financial years including the overall turnover of the candidate
and the turnover in respect of the activities which are of a similar type
to the subject matter of this notice.
(4) All candidates will be required to provide statements of accounts or
extracts from those accounts relating to their business.
Completion of pre-qualification questionnaire.
III.2.3) Technical capacity
Information and formalities necessary for evaluating if the requirements
are met:
(1) A statement of the candidate's average annual number of staff and
managerial staff over the previous 3 years.
(2) Details of the educational and professional qualifications of their
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managerial staff; and those of the person(s) who would be responsible for
providing the services or carrying out the work or works under the
contract;
(3) All candidates will be required to provide certification from an
independent body attesting conformity to environmental management
standards in accordance with the Community Eco-Management and Audit Scheme
(EMAS); or the European standard BS EN ISO 14001.
(4) All candidates will be required to provide certification drawn up by
an independent body attesting the compliance of the economic operator with
quality assurance standards based on the relevant European standards.
(5) Samples, descriptions and/or photographs, the authenticity of which
must be certified if the contracting authority so requests.
(6) A statement of the principal goods sold or services provided by the
supplier or the services provider in the past 3 years, detailing the dates
on which the goods were sold or the services provided; the consideration
received; the identity of the person to whom the goods were sold or the
services were provided.
(7) A check may be carried out by the contracting authority or by a
competent official body of the State in which the candidate is
established, to verify the technical capacity of the candidate; and if
relevant, on the candidates study and research facilities and quality
control measures.
(
A statement of the candidate's technical facilities; measures for
ensuring quality; and their study and research facilities.
(9) An indication of the proportion of the contract which the services
provider intends possibly to subcontract.
(10) A statement of the technicians or technical services available to the
candidate to carry out the work under the contract; or be involved in the
production of goods or the provision of services under the contract;
particularly those responsible for quality control, whether or not they
are independent of the candidate.
(11) A statement of the tools, plant or technical equipment available to
the service provider or contractor for carrying out the contract.
Completion of a Pre Qualification Questionnaire.
Minimum level(s) of standards possibly required:
Tenderers will be asked to demonstrate that they have two current
contracts with Local Authority/Social Housing Clients for which they
provide the same service as this tender requires.
III.3) Conditions specific to services contracts
III.3.2) Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of
the staff responsible for the execution of the service: yes
Section IV: Procedure
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IV.1) Type of procedure
IV.1.1) Type of procedure
Open
IV.2) Award criteria
IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated
below
1. Quality. Weighting 70
2. Price. Weighting 30
IV.2.2) Information about electronic auction
An electronic auction will be used: no
IV.3) Administrative information
IV.3.1) File reference number attributed by the contracting authority:
AH5841
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document
Time limit for receipt of requests for documents or for accessing
documents: 10.5.2013
IV.3.4) Time limit for receipt of tenders or requests to participate
13.5.2013 - 12:00
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up
English.
IV.3.7) Minimum time frame during which the tenderer must maintain the
tender
Duration in months: 12 (from the date stated for receipt of tender)
IV.3.
Conditions for opening of tenders
Date: 13.5.2013 - 12:00
Place:
Sittingbourne, Kent.
Section VI: Complementary information
VI.3) Additional information
(MT Ref:99177)
VI.4) Procedures for appeal
VI.4.1) Body responsible for appeal procedures
Royal Courts of Justice
Strand
WC2A 2LL London
UNITED KINGDOM
Body responsible for mediation procedures
Royal Courts of Justice
Strand
WC2A 2LL London
UNITED KINGDOM
VI.4.3) Service from which information about the lodging of appeals may
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be obtained
Office of Government Commerce
Roseberry Court, St Andrews Business Park
NR7 0HS Norwich
UNITED KINGDOM
VI.5) Date of dispatch of this notice:
28.3.2013