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Section I: Contracting authority
I.1) Name, addresses and contact point(s)
Pimlico Academy
Pimlico Academy, Lupus Street
For the attention of: Nathan Whittaker
SW1V 3AT London
UNITED KINGDOM
E-mail: nathanwhittaker@educateservices.co.uk
Internet address(es):
General address of the contracting authority:
http://www.pimlicoacademy.org/pimlico-academy
Address of the buyer profile:
https://www.proactisplaza.com/supplierportal/default.aspx
Electronic access to information:
https://www.proactisplaza.com/supplierportal/default.aspx
Electronic submission of tenders and requests to participate:
https://www.proactisplaza.com/supplierportal/default.aspx
Further information can be obtained from: The above mentioned contact
point(s)
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained
from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned
contact point(s)
I.2) Type of the contracting authority
Body governed by public law
I.3) Main activity
Education
I.4) Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting
authorities: yes
Millbank Academy
Erasmus Street
SW1P 4HR London
UNITED KINGDOM
Section II: Object of the contract
II.1) Description
II.1.1) Title attributed to the contract by the contracting authority:
School cleaning services.
II.1.2) Type of contract and location of works, place of delivery or of
performance
Services
Service category No 14: Building-cleaning services and property management
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services
Main site or location of works, place of delivery or of performance:
Pimlico Academy and Millbank Academy.
NUTS code UKI11
II.1.3) Information about a public contract, a framework agreement or a
dynamic purchasing system (DPS)
The notice involves a public contract
II.1.5) Short description of the contract or purchase(s)
This tender can only be accessed online at
https://www.proactisplaza.com/SupplierPortal/Default.aspxplease do not
contact Pimlico or Millbank Academy to request tender documentation. Log
on to https://www.proactisplaza.com/SupplierPortal/Default.aspx/ to access
the tender.
The contract is for an initial three year fixed period starting from
September 2013 with two annual options to extend by a further 12 months
each, resulting in a maximum total contract duration of 5 years. The
contract is for the provision of cleaning services at Pimlico Academy from
September 2013 and then also from Millbank Academy from April 2014
onwards.
The scope of the contract will be for a regular daily cleaning service
during term time and planned deep cleans outside of term time. TUPE will
apply for each of the academies.
II.1.6) Common procurement vocabulary (CPV)
90919300
II.1.7) Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1. Lots
This contract is divided into lots: no
II.1.9) Information about variants
Variants will be accepted: no
II.2) Quantity or scope of the contract
II.2.1) Total quantity or scope:
The tender is for a contract with a single service provider ans is for an
initial 3 year fixed periods, with two annual options to extend by a
further 12 months each, up to a maximum total contract duration of 5
years. The estimated contract values are based on the initial 3 year fixed
period contract.
Estimated value excluding VAT: 400 000,00 GBP
II.2.2) Information about options
Options: yes
Description of these options: Initial 3 year contract with 2 options to
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extend by 12 months each up to a maximum 5 years in total.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)
II.2.3) Information about renewals
This contract is subject to renewal: no
II.3) Duration of the contract or time limit for completion
Duration in months: 60 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1) Conditions relating to the contract
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions governing them:
To be determined. Further details will be set out in the Invitation to
Tender documentation.
III.1.4) Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2) Conditions for participation
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements
are met: Candidates will be assessed in accordance with Part 4 of the
Public Contracts Regulations 2006, as amended, (implementing Title II,
Chapter VII Section 2 of Directive 2004/18/EC) on the basis of information
provided in response to a Pre Qualification Questionnaire (PQQ) copies of
which are available on https://www.proactisplaza.com. Completed PQQs must
be returned as per the instructions before the deadline.
III.2.2) Economic and financial ability
Information and formalities necessary for evaluating if the requirements
are met: See Pre-Qualification Questionnaire documents.
Minimum level(s) of standards possibly required: Minimum insurance cover
of GBP 5 million public liability insurance and GBP 5 million employers
liability insurance are required. Where a loss is recorded for the latest
year provided, the latest figures are over 12 months old or the Trust feel
the figures provide a cause for concern a further credit check of your
organisation may be undertaken; should this report prove unsatisfactory or
then the submission will be rejected.
III.2.3) Technical capacity
Information and formalities necessary for evaluating if the requirements
are met:
See Pre-Qualification Questionnaire documents.
Minimum level(s) of standards possibly required:
See Pre-Qualification Questionnaire documents. Failure to achieve a pass
in any of the minimum standards will result in your exclusion from any
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further part in this process.
III.3) Conditions specific to services contracts
III.3.1) Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2) Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of
the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1) Type of procedure
IV.1.1) Type of procedure
Restricted
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate
Envisaged minimum number 5: and maximum number 10
Objective criteria for choosing the limited number of candidates:
Intention is to invite between 5 to 10 candidates to tender on the basis
of the ranking of candidates at the qualification/PQQ stage. See Pre
Qualification Questionnaire for further information.
IV.2) Award criteria
IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated
in the specifications, in the invitation to tender or to negotiate or in
the descriptive document
IV.2.2) Information about electronic auction
An electronic auction will be used: no
IV.3) Administrative information
IV.3.2) Previous publication(s) concerning the same contract
no
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document
Payable documents: no
IV.3.4) Time limit for receipt of tenders or requests to participate
24.4.2013 - 12:00
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up
English.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: In five years if all
options are taken.
VI.2) Information about European Union funds
The contract is related to a project and/or programme financed by European
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Union funds: no
VI.3) Additional information
This tender can only be accessed online at
https://www.proactisplaza.com/SupplierPortal/Default.aspx
Please do not contact Pimlico or Millbank Academy to request tender
documentation. Log on to
https://www.proactisplaza.com/SupplierPortal/Default.aspx to access the
tender directly.
As per the Pre-Qualification Questionnaire documents the service for this
contract will start at Pimlico Academy in September 2013. Service at
Millbank Academy will start in April 2014.
VI.4) Procedures for appeal
VI.4.2) Lodging of appeals
Precise information on deadline(s) for lodging appeals: The authority will
incorporate a minimum 10 calendar day standstill period at the point that
information on the award of the contract is communicated to tenderers. If
an appeal regarding the award of contract has not been successfully
resolved then the Public Contracts Regulations 2006 provide for aggrieved
parties who have been harmed or are at risk of harm by breach of the rules
to take action in the High Court. Any such action must be brought promptly
(generally within 30 days).
VI.5) Date of dispatch of this notice:
21.3.2013