Section I: Contracting authority
I.1) Name, addresses and contact point(s)
NewcastleGateshead Cultural Venues
United Kingdom
Various - Gateshead, North Tyneside, South Tyneside and surrounding areas
Contact point(s): Spingate Consulting
For the attention of: Andrew Porter
Newcastle
UNITED KINGDOM
Telephone: +44 7703599782
E-mail:
andrewjporter@spingate.co.ukInternet address(es):
General address of the contracting authority:
http://ngcv.tvAddress of the buyer profile:
http://www.spingate.co.ukElectronic submission of tenders and requests to participate:
http://www.competefor.co.ukFurther information can be obtained from: The above mentioned contact
point(s)
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained
from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned
contact point(s)
I.2) Type of the contracting authority
Other: The contracting body is a consortium of 10 organisations of which
one is subject to public procurement legislation
I.3) Main activity
Recreation, culture and religion
Education
I.4) Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting
authorities: no
Section II: Object of the contract
II.1) Description
II.1.1) Title attributed to the contract by the contracting authority:
Newcastle Gateshead Cultural Venues
II.1.2) Type of contract and location of works, place of delivery or of
performance
Services
Service category No 14: Building-cleaning services and property management
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services
Main site or location of works, place of delivery or of performance:
Newcastle, Gateshead, Sunderland, North Tyneside and South Tyneside, UK.
NUTS code
II.1.3) Information about a public contract, a framework agreement or a
dynamic purchasing system (DPS)
The notice involves a public contract
II.1.5) Short description of the contract or purchase(s)
Newcastle Gateshead Cultural Venues are planning to procure their
facilities management services as a single contract which should both
enhance quality and enhance value. Spingate Consulting are supporting them
in the re-procurement of this prestigious contract.
The contract is for total facilities management including building
maintenance, mechanical and electrical maintenance, cleaning, security and
a number of other specialist services.
The contract will potentially cover many of the North East and the UK's
finest buildings including the Baltic, the Centre for Life, DanceCity,
Live Theatre, Northern Stage, Seven Stories – The National Centre for
Childrens' Books, The Sage Gateshead, Newcastle Theatre Royal, Tyne and
Wear Archives and Museums (including the Discovery Museum) and the
Tyneside Cinema. The final scope will be dependant on the financial and
service offers received for individual organisations or venues.
NewcastleGateshead Cultural Venues are looking for service providers who
can display an understanding of the unique operating environment, the need
to relate to the community and provide innovation that can really make a
difference to cost, quality or the visitor experience.
II.1.6) Common procurement vocabulary (CPV)
79993000, 79993100, 90910000, 90911200, 90911300, 45259000, 50000000,
79710000, 79713000, 64100000, 45212310
II.1.7) Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.
Lots
This contract is divided into lots: no
II.1.9) Information about variants
Variants will be accepted: yes
II.2) Quantity or scope of the contract
II.2.1) Total quantity or scope:
The contract is for total facilities management including building
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maintenance, mechanical and electrical maintenance, cleaning, security and
a number of other specialist services.
The contract may be expanded to include other support services including
IT support and Telecomms.
Estimated value excluding VAT:
Range: between 2 500 000 and 3 500 000 GBP
II.2.2) Information about options
Options: no
II.2.3) Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: 1
In the case of renewable supplies or service contracts, estimated
timeframe for subsequent contracts:
in months: 36 (from the award of the contract)
II.3) Duration of the contract or time limit for completion
Duration in months: 60 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1) Conditions relating to the contract
III.1.1) Deposits and guarantees required:
Not required but financial information will be required during
pre-qualification.
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions governing them:
Financing will be limited to working capital.
There may be potential for funding of project works on a commercial basis
with repayment being amortised through the remainder of the contract term.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded:
Contracts will be let with a single entity.
However responses may be from public sector or private sector
organisations.
Consortium responses are welcome but one organisation must lead the
consortium and they will be contracted with.
Contract form is likely to be GC/Works 10
III.1.4) Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Tender list will be determined
following a wide ranging and comprehensive pre-qualification
questionnaire.
III.2) Conditions for participation
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements
are met: This will be determined in pre-qualification but companies will
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need to be operating in a solvent manner with no liabilities that could
cause the organisation to cease to be able to deliver.
III.2.2) Economic and financial ability
Information and formalities necessary for evaluating if the requirements
are met: Bidders will be required to provide financial statements and may
be asked to provide audited accounts.
Minimum level(s) of standards possibly required: The bidder must be able
to demonstrate financial stability and capability to deliver the contract
for its full term.
III.2.3) Technical capacity
Information and formalities necessary for evaluating if the requirements
are met:
The bidder must be able to demonstrate the capability to deliver in all
required service areas (either by self-delivery or formal sub-contracting
/ partnering arrangements).
Minimum level(s) of standards possibly required:
Experience must be demonstrated and details of referees will be required
in the pre-qualification questionnaire. These references may be taken up
at any time by the procurement team.
III.3) Conditions specific to services contracts
III.3.1) Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2) Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of
the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1) Type of procedure
IV.1.1) Type of procedure
Accelerated restricted
Justification for the choice of accelerated procedure: This contract is
for a consortium of ten organisations of which only one is subject to the
European Public Procurement requirements.
To take advantage of joint procurement benefits this organisation must
conform to timescales that are acceptable to all members of the
consortium. This necessitates the use of the accelerated restricted
procedure.
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate
Envisaged minimum number 3: and maximum number 6
Objective criteria for choosing the limited number of candidates: A
detailed pre-qualification questionnaire with pre-agreed scoring is to be
used to shortlist suppliers. This questionnaire will be detailed and cover
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a range of areas including corporate culture, innovation and staffing as
well as technical and financial competence.
IV.2) Award criteria
IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated
below
1. Service Quality. Weighting 25
2. Financial and Savings. Weighting 25
3. Application of Best Practice. Weighting 15
4. Flexible and Focused Offer. Weighting 15
5. Partnership and regional commitment. Weighting 10
6. Staffing and other factors. Weighting 10
IV.2.2) Information about electronic auction
An electronic auction will be used: no
IV.3) Administrative information
IV.3.1) File reference number attributed by the contracting authority:
Spingate 2013/101
IV.3.2) Previous publication(s) concerning the same contract
no
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document
Payable documents: no
IV.3.4) Time limit for receipt of tenders or requests to participate
2.4.2013 - 17:00
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up
English.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement: no
VI.2) Information about European Union funds
The contract is related to a project and/or programme financed by European
Union funds: no
VI.3) Additional information
All expressions of interest in this contract must be through
www.competefor.com where 6 ‘threshold' questions must be successfully
completed and then a pre-qualification questionnaire will be issued. The
opportunity is entitled ‘Newcastle Gateshead Cultural Venues Total
Facilities Management'.
The submission date for this pre-qualification questionnaire will be the
84.2013.
Expressions of interest through other sources will not be accepted.
VI.5) Date of dispatch of this notice:
18.3.2013