Section I: Contracting authority
I.1) Name, addresses and contact point(s)
Denefield School
Long Lane, Tilehurst
For the attention of: Claire Beckett
RG31 6XY Reading
UNITED KINGDOM
Telephone: +44 1189413458
E-mail:
bck@denefield.org.ukInternet address(es):
General address of the contracting authority:
www.denefield.org.ukAddress of the buyer profile:
http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA15141Further information can be obtained from: Denefield School
Long Lane, Tilehurst
For the attention of: Claire Beckett
RG31 6XY Reading
UNITED KINGDOM
Telephone: +44 1189413458
E-mail:
bck@denefield.org.ukInternet address:
www.denefield.org.ukSpecifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained
from: Denefield School
Long Lane, Tilehurst
For the attention of: Claire Beckett
RG31 6XY Reading
UNITED KINGDOM
Telephone: +44 1189413458
E-mail:
bck@denefield.org.ukInternet address:
www.denefield.org.ukTenders or requests to participate must be sent to: Denefield School
Long Lane, Tilehurst
For the attention of: Claire Beckett
RG31 6XY Reading
UNITED KINGDOM
Telephone: +44 1189413458
E-mail:
bck@denefield.org.ukI.2) Type of the contracting authority
Body governed by public law
I.3) Main activity
Education
I.4) Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting
authorities: no
Section II: Object of the contract
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II.1) Description
II.1.1) Title attributed to the contract by the contracting authority:
Denefield School Cleaning Contract 2013.
II.1.2) Type of contract and location of works, place of delivery or of
performance
Services
Service category No 14: Building-cleaning services and property management
services
Main site or location of works, place of delivery or of performance:
Denefield School.
NUTS code UK
II.1.3) Information about a public contract, a framework agreement or a
dynamic purchasing system (DPS)
The notice involves a public contract
II.1.5) Short description of the contract or purchase(s)
Contract cleaning of Denefield School, an average sized 11-18 academy.
II.1.6) Common procurement vocabulary (CPV)
90910000
II.1.7) Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.
Lots
This contract is divided into lots: no
II.1.9) Information about variants
Variants will be accepted: no
II.2) Quantity or scope of the contract
II.2.1) Total quantity or scope:
Net capacity of area to be cleaned approx. 11,000 square meters
Estimated value excluding VAT:
Range: between 250 000 and 320 000 GBP
II.2.2) Information about options
Options: yes
Description of these options: Contract may be extended for up to 2 years
to a maximum of 5 year from original award of contract.
Provisional timetable for recourse to these options:
in months: 30 (from the award of the contract)
II.2.3) Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: 2
II.3) Duration of the contract or time limit for completion
Starting 1.8.2013. Completion 31.7.2016
Section III: Legal, economic, financial and technical information
III.1) Conditions relating to the contract
III.1.4) Other particular conditions
The performance of the contract is subject to particular conditions: no
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III.2) Conditions for participation
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements
are met: (1) All candidates will be required to produce a certificate or
declaration demonstrating that they are not bankrupt or the subject of an
administration order, are not being wound-up, have not granted a trust
deed, are not the subject of a petition presented for sequestration of
their estate, have not had a receiver, manager or administrator appointed
and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or
declaration demonstrating that the candidate, their directors, or any
other person who has powers of representation, decision or control of the
candidate has not been convicted of conspiracy, corruption, bribery, or
money laundering. Failure to provide such a declaration will result in the
candidate being declared ineligible and they will not be selected to
participate in this procurement process.
(3) All candidates will be required to produce a certificate or
declaration demonstrating that they have not been convicted of a criminal
offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or
declaration demonstrating that they have not committed an act of grave
misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which
they are established, regarding registration on the professional or trade
register.
(6) Any candidate found to be guilty of serious misrepresentation in
providing any information required, may be declared ineligible and not
selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a
member of the relevant organisation, in the State where they are
established, when the law of that State prohibits the provision of the
services, described in this notice, by a person who is not so licensed or
who is not a member of the relevant organisation.
(
All candidates will be required to produce a certificate or
declaration demonstrating that they have fulfilled obligations relating to
the payment of social security contributions under the law of any part of
the United Kingdom or of the relevant State in which the candidate is
established.
(9) All candidates will be required to produce a certificate or
declaration demonstrating that they have fulfilled obligations relating to
the payment of taxes under the law of any part of the United Kingdom or of
the relevant State in which the economic operator is established.
III.2.2) Economic and financial ability
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Information and formalities necessary for evaluating if the requirements
are met: (1) All candidates will be required to provide a reference from
their bank.
(2) All candidates will be required to provide evidence of relevant
professional risk indemnity insurance.
(3) All candidates will be required to provide a statement, covering the 3
previous financial years including the overall turnover of the candidate
and the turnover in respect of the activities which are of a similar type
to the subject matter of this notice.
(4) All candidates will be required to provide statements of accounts or
extracts from those accounts relating to their business.
Minimum level(s) of standards possibly required: Candidates should be able
to demonstrate that they have the capacity to manage a contract of this
size.
III.2.3) Technical capacity
Information and formalities necessary for evaluating if the requirements
are met:
(1) A statement of the candidate's average annual number of staff and
managerial staff over the previous 3 years.
(2) Details of the educational and professional qualifications of their
managerial staff; and those of the person(s) who would be responsible for
providing the services or carrying out the work or works under the
contract.
(3) All candidates will be required to provide certification from an
independent body attesting conformity to environmental management
standards in accordance with the Community Eco-Management and Audit Scheme
(EMAS); or the European standard BS EN ISO 14001.
(4) All candidates will be required to provide certification drawn up by
an independent body attesting the compliance of the economic operator with
quality assurance standards based on the relevant European standards.
(5) Samples, descriptions and/or photographs, the authenticity of which
must be certified if the contracting authority so requests.
(6) A check may be carried out by the contracting authority or by a
competent official body of the State in which the candidate is
established, to verify the technical capacity of the candidate; and if
relevant, on the candidates study and research facilities and quality
control measures.
(7) A statement of the candidate's technical facilities; measures for
ensuring quality; and their study and research facilities.
(
An indication of the proportion of the contract which the services
provider intends possibly to subcontract.
(9) A statement of the technicians or technical services available to the
candidate to carry out the work under the contract; or be involved in the
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production of goods or the provision of services under the contract;
particularly those responsible for quality control, whether or not they
are independent of the candidate.
(10) A statement of the tools, plant or technical equipment available to
the service provider or contractor for carrying out the contract.
At least 3 referees must be provided for comparable sized and on similar
specification contracts eg educational establishments.
III.3) Conditions specific to services contracts
III.3.1) Information about a particular profession
Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision:
Must be registered with relevant professional and/or regulatory bodies.
III.3.2) Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of
the staff responsible for the execution of the service: yes
Section IV: Procedure
IV.1) Type of procedure
IV.1.1) Type of procedure
Restricted
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate
Envisaged number of operators: 7
Objective criteria for choosing the limited number of candidates: —
Ability to deliver,
— Legal compliance,
— Completion on PQQ,
— Qualifications,
— Cost,
— References.
IV.2) Award criteria
IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated
in the specifications, in the invitation to tender or to negotiate or in
the descriptive document
IV.2.2) Information about electronic auction
An electronic auction will be used: no
IV.3) Administrative information
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document
Time limit for receipt of requests for documents or for accessing
documents: 15.4.2013
IV.3.4) Time limit for receipt of tenders or requests to participate
22.4.2013 - 12:00
IV.3.5) Date of dispatch of invitations to tender or to participate to
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selected candidates
3.5.2013
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up
English.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: Every 5 years.
VI.3) Additional information
PQQ and floor plans are available on the school website.
MT Ref: 101036
VI.4) Procedures for appeal
VI.4.1) Body responsible for appeal procedures
Denefield School
Long Lane, Tilehurst
RG31 6XY Reading
UNITED KINGDOM
E-mail:
hml@denefield.org.ukTelephone: +44 1189413458
VI.5) Date of dispatch of this notice:
15.3.2013
Contract notice
Services
Directive 2004/18/EC