Section I: Contracting authority
I.1) Name, addresses and contact point(s)
Cardiff University Purchasing Section
Purchasing Section, McKenzie House, 30-36 Newport Road
For the attention of: Julie Paynter
CF24 0DE Cardiff
UNITED KINGDOM
Telephone: +44 2920879648
E-mail:
buyline@cardiff.ac.ukFax: +44 2920874789
Further information can be obtained from: The above mentioned contact
point(s)
Tenders or requests to participate must be sent to: The above mentioned
contact point(s)
I.2) Type of the contracting authority
Body governed by public law
I.3) Main activity
Education
I.4) Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting
authorities: no
Section II: Object of the contract
II.1) Description
II.1.1) Title attributed to the contract by the contracting authority:
Site 1 Cleaning - Queens Buildings.
II.1.2) Type of contract and location of works, place of delivery or of
performance
Services
Service category No 14: Building-cleaning services and property management
services
NUTS code UKL
II.1.3) Information about a public contract, a framework agreement or a
dynamic purchasing system (DPS)
The notice involves a public contract
II.1.5) Short description of the contract or purchase(s)
Provision of Cleaning Services, Site 1, Cardiff University.
Suppliers are required to register on the following website:
https://in-tendhost.co.uk/cardiffuniversity/aspx/Homeexpress an interest in the tender and download the tender documents.
Tender documents will be available to download until Noon Tuesday
16.4.2013.
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Please refrain from requesting tender documents from the contracting
authority, as the are available from the above web portal.
The Initial contract period will be 1 year from 1.7.2013 (with a 6 month
probationary period). The contract contains an option to extend, subject
to agreement of up to 72 months. Contract extensions will be at the
discretion of the contracting authority and may be offered in tranches of
1 month, 3 months, 6 months or 12 month periods up to a maximum of 72
months.
Community Benefits do not apply to this contract
II.1.6) Common procurement vocabulary (CPV)
90910000
II.1.7) Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.
Lots
This contract is divided into lots: no
II.1.9) Information about variants
Variants will be accepted: no
II.2) Quantity or scope of the contract
II.2.1) Total quantity or scope:
Provision of Cleaning Services, Site 1, Cardiff University.
Suppliers are required to register on the following website:
https://in-tendhost.co.uk/cardiffuniversity/aspx/Homeexpress an interest in the tender and download the tender documents.
Tender documents will be available to download until Noon, Tuesday
16.4.2013.
Please refrain from requesting tender documents from the contracting
authority, as the are available from the above web portal.
The Initial contract period will be 1 year from 1.7.2013 (with a 6 month
probationary period). The contract contains an option to extend, subject
to agreement of up to 72 months. Contract extensions will be at the
discretion of the contracting authority and may be offered in tranches of
1 month, 3 months, 6 months or 12 month periods up to a maximum of 72
months.
II.3) Duration of the contract or time limit for completion
Starting 1.7.2013. Completion 30.6.2020
Section III: Legal, economic, financial and technical information
III.1) Conditions relating to the contract
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded:
Joint and Several Liability.
III.2) Conditions for participation
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III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements
are met: (a) is bankrupt or is being wound up, whose affairs are being
administered by the courts, who has entered into an arrangement with
creditors or who is in any analogous situation arising from a similar
procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an
order for compulsory winding-up or administration by the courts or for an
arrangement with creditors or is the subject of any other similar
proceeding under national laws or regulations;
(c) has been convicted of an offence concerning his professional conduct
by a judgement which has the force of res judicata;
(d) has been guilty of grave professional misconduct proven by any means
which the contracting authorities can justify;
(e) has not fulfilled obligations relating to the payment of social
security contributions in accordance with the legal provisions of the
country in which he is established or those of the country of the
contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in
accordance with the legal provisions of the country in which he is
established or those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information
required under the provisions of the Directive on the criteria for
qualitative selection.
III.2.2) Economic and financial ability
Information and formalities necessary for evaluating if the requirements
are met: (b) balance sheets or extracts of balance sheets.
III.2.3) Technical capacity
Information and formalities necessary for evaluating if the requirements
are met:
(a) a list of works carried out over the last 5 years with certificates of
satisfaction;
(b) a list of principal deliveries effected or services provided in the
last 3 years and evidence of delivery;
(c) an indication of technicians or technical bodies involved;
(d) a description of technical facilities and measures used to ensure
quality;
(e) educational and professional qualifications of the supplier and staff
responsible for performing the contract;
(f) where appropriate, an indication of the environmental management
measures that would be applied when performing the contract;
(g) a statement of average annual manpower and number of staff in the last
3 years;
(h) a statement of tools, plant and equipment available to the supplier;
(i) details of any intended sub-contracting arrangements;
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(j) where appropriate, samples, descriptions and photographs of products
and quality assurance certificates.
Section IV: Procedure
IV.1) Type of procedure
IV.1.1) Type of procedure
Open
IV.2) Award criteria
IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated
in the specifications, in the invitation to tender or to negotiate or in
the descriptive document
IV.2.2) Information about electronic auction
An electronic auction will be used: no
IV.3) Administrative information
IV.3.1) File reference number attributed by the contracting authority:
CU045/Site 1/JP0313
IV.3.2) Previous publication(s) concerning the same contract
no
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document
Time limit for receipt of requests for documents or for accessing
documents: 16.4.2013 - 12:00
Payable documents: no
IV.3.4) Time limit for receipt of tenders or requests to participate
6.5.2013 - 12:00
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up
English.
IV.3.7) Minimum time frame during which the tenderer must maintain the
tender
in days: 90 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: Mar 2020
VI.2) Information about European Union funds
The contract is related to a project and/or programme financed by European
Union funds: no
VI.3) Additional information
Buy4Wales Reference Number: 34163
VI.4) Procedures for appeal
VI.4.2) Lodging of appeals
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Precise information on deadline(s) for lodging appeals: Cardiff University
will incorporate a standstill period at the point information on the award
of the contract is communicated to tenderers. That notification will
provide full information on the award decision. The standstill period,
which will be for a minimum of 10 calendar days, provides time for
unsuccessful tenderers to challenge the award decision before the contract
is entered into.
VI.5) Date of dispatch of this notice:
4.3.2013