Section I: Contracting authority
I.1) Name, addresses and contact point(s)
Stevenage Borough Council
Daneshill House, Danestrete
For the attention of: Jo Lyn
SG1 1HN Stevenage
UNITED KINGDOM
Telephone: +44 1438242451
E-mail:
procurement@stevenage.gov.ukInternet address(es):
General address of the contracting authority:
www.stevenage.gov.ukAddress of the buyer profile: http:\\supplyhertfordshire.g2b.info
Further information can be obtained from: The above mentioned contact
point(s)
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained
from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned
contact point(s)
I.2) Type of the contracting authority
Regional or local authority
I.3) Main activity
General public services
I.4) Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting
authorities: yes
East Herts District Council
Wallfields, Pegs Lane
SG13 8EQ Hertford
UNITED KINGDOM
North Herts District Council
Council Offices, Gernon Road
SG6 3JF Letchworth Garden City
UNITED KINGDOM
Section II: Object of the contract
II.1) Description
II.1.1) Title attributed to the contract by the contracting authority:
Cleaning Services Tender 2013.
II.1.2) Type of contract and location of works, place of delivery or of
performance
Services
Service category No 14: Building-cleaning services and property management
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services
NUTS code UKH23
II.1.3) Information about a public contract, a framework agreement or a
dynamic purchasing system (DPS)
The notice involves a public contract
II.1.5) Short description of the contract or purchase(s)
Cleaning services. Building-cleaning services. Car park cleaning services.
Office cleaning services. Stevenage Borough Council, East Hertfordshire
District Council and North Herts District Council are jointly looking for
a company / organisation to provide cleaning services, working to an
output specification for a variety of assets (including office buildings,
community buildings and car parks) which are owned and / or occupied by
one of the three Councils. All assets are based in Hertfordshire. There is
potential within the contract for the Councils to add / remove assets from
their respective asset list during the term however at the time of this
notice the number of assets are as follows: East Hertfordshire District
Council = 3 x Office Buildings, North Hertfordshire District Council = 2 x
Office Buildings, 2 x Car Parks, 2 x Museums (moving to 1 x museum from
2014), 2 x Community Halls, 1 x Museum Resource Centre, Stevenage Borough
Council = 3 x Office Buildings, 1 x Museum, 1 x Lift (at Railway Station),
3 x Children/Play Centres.
II.1.6) Common procurement vocabulary (CPV)
90910000, 90911200, 90914000, 90919200
II.1.7) Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.
Lots
This contract is divided into lots: no
II.1.9) Information about variants
Variants will be accepted: no
II.2) Quantity or scope of the contract
II.2.1) Total quantity or scope:
Stevenage Borough Council, East Herts District Council and North Herts
District Council are jointly procuring and will select a single supplier
based on the award criteria identified in the tender documents. Each
Council will sign its own contract with the successful tenderer and shall
manage its own contract during the term. The contracts shall be for a
period of 5 years (with a break clause option from the anniversary of the
third year and an option to extend for up to a further 24 months). The
contracts are envisaged to commence from 1 October 2013. The estimated
total value across the contracts for the 5 years plus up to 24 month
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extension is between £1,500,000 and £2,000,000 excluding VAT.
Estimated value excluding VAT:
Range: between 1 500 000 and 2 000 000 GBP
II.3) Duration of the contract or time limit for completion
Duration in months: 84 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1) Conditions relating to the contract
III.1.1) Deposits and guarantees required:
The right is reserved to require a parent company guarantee and / or
suitable performance bond or bank guarantee to secure and advance payments
/ warranty or maintenance as appropriate / performance of the services.
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions governing them:
Payment to the Supplier will be in Pounds Sterling and will normally be
required to be made by means of electronic transfer. Full details will be
given in the invitation to tender documents.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded:
It is required that any contract awarded be entered into by a single legal
entity on the part of the successful tenderer. Any legal entity which as a
group of entities will be required to provide an undertaking to be jointly
and severally responsible for the due performance of the contract.
III.1.4) Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2) Conditions for participation
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements
are met: As detailed in the Pre-Qualification Questionnaire
III.2.2) Economic and financial ability
Information and formalities necessary for evaluating if the requirements
are met: As detailed in the Pre-Qualification Questionnaire
Minimum level(s) of standards possibly required: As detailed in the
Pre-Qualification Questionnaire
III.2.3) Technical capacity
Information and formalities necessary for evaluating if the requirements
are met:
As detailed in the Pre-Qualification Questionnaire
Minimum level(s) of standards possibly required:
As detailed in the Pre-Qualification Questionnaire
III.3) Conditions specific to services contracts
III.3.1) Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2) Staff responsible for the execution of the service
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Legal persons should indicate the names and professional qualifications of
the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1) Type of procedure
IV.1.1) Type of procedure
Restricted
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate
Envisaged minimum number 5: and maximum number 10
Objective criteria for choosing the limited number of candidates: As
detailed in the Pre-Qualification Questionnaire
IV.2) Award criteria
IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated
in the specifications, in the invitation to tender or to negotiate or in
the descriptive document
IV.2.2) Information about electronic auction
An electronic auction will be used: no
IV.3) Administrative information
IV.3.2) Previous publication(s) concerning the same contract
no
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document
IV.3.4) Time limit for receipt of tenders or requests to participate
8.4.2013 - 12:00
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up
English.
Section VI: Complementary information
VI.2) Information about European Union funds
The contract is related to a project and/or programme financed by European
Union funds: no
VI.3) Additional information
In a restricted process the number of parties invited to tender is subject
to pre-qualification. The Councils reserve the right not to award any
contract and to terminate the procurement at any stage. The Councils
accept no responsibility for any costs of preparation or submission of
tenders.
To participate in this tender opportunity you will need to either click on
the links to Delta below or follow these instructions :
Step 1: Registering with Supply Hertfordshire.
You will need to register on
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thereafter you will be issued with a user name and password. (If you have
already registered with Delta or Supply Hertfordshire please follow the
link above where you can log on with your existing user name, if you have
registered and forgotten your user name and password please click on the
forgotten password link below the login box.) Please keep your user name
and password secure and do not pass it to any third parties.
Step 2: Completing your PQQ
To complete the PQQ for this tender you will need to go into the Response
Manager area and enter the access code: GN5HNVN9AN
You will then be able to download the PQQ and complete. The PQQ will be
available from the Delta system as soon as the OJEU contract reference has
been confirmed. Any supporting documents should be cross referenced to the
relevant question. If the Councils require further information concerning
your application your organisation will be contacted, however please
ensure that you provide full details and answer all questions as the
Councils reserve the right not to ask applicants for further information
or clarification.
Step 3. Uploading your completed PQQ
Once you have completed your PQQ for this tender exercise you must
'upload' your completed response into the tender box (Access Code:
GN5HNVN9AN). Please make sure you have submitted your completed PQQ to the
correct Access Code and give yourself sufficient time to carry out the
upload. The Councils will not be held accountable for any errors made in
submitting your completed PQQ. If you are experiencing problems please
contact the Delta Helpdesk via E-mail at
helpdesk@delta-esourcing.com or
call +44 8452707050 Monday to Friday 9am - 5pm for assistance.
For more information about this opportunity, please visit the Delta
eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Stevenage:-Cleaning-services./GN5HNVN9AN
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/GN5HNVN9ANGO Reference: GO-201331-PRO-4623846
VI.4) Procedures for appeal
VI.4.1) Body responsible for appeal procedures
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Please see Section VI 4.2
.
.
UNITED KINGDOM
Body responsible for mediation procedures
Please see section VI 4.2
.
UNITED KINGDOM
VI.4.2) Lodging of appeals
Precise information on deadline(s) for lodging appeals: Precise
information on deadline(s) for lodging of any appeal is given by the
Remedies Directive (2007/66/EC) also known as the Public Contracts
(Amendment) Regulations 2009 (SI2009/2992)
VI.5) Date of dispatch of this notice:
1.3.2013