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Section I: Contracting authority
I.1) Name, addresses and contact point(s)
The Cippenham Schools' Trust
Cippenham Lane, Berkshire
For the attention of: Nathan Whittaker
SL1 5AH Slough
UNITED KINGDOM
E-mail: nathanwhittaker@educateservices.co.uk
Internet address(es):
General address of the contracting authority:
http://www.westgate.slough.sch.uk
Address of the buyer profile:
https://www.proactisplaza.com/SupplierPortal/Default.aspx
Further information can be obtained from: The above mentioned contact
point(s)
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained
from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned
contact point(s)
I.2) Type of the contracting authority
Body governed by public law
I.3) Main activity
Education
I.4) Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting
authorities: no
Section II: Object of the contract
II.1) Description
II.1.1) Title attributed to the contract by the contracting authority:
School cleaning services.
II.1.2) Type of contract and location of works, place of delivery or of
performance
Services
Service category No 14: Building-cleaning services and property management
services
Main site or location of works, place of delivery or of performance: The
three schools which make up The Cippenham Schools' Trust which are: The
Westgate School, Cippenham Primary School and Cippenham Infants School.
NUTS code UKJ11
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II.1.3) Information about a public contract, a framework agreement or a
dynamic purchasing system (DPS)
The notice involves a public contract
II.1.5) Short description of the contract or purchase(s)
This tender can only be accessed online at
https://www.proactisplaza.com/SupplierPortal/Default.aspx please do not
contact The Cippenham Schools' Trust to request tender documentation. Log
on to https://www.proactisplaza.com/SupplierPortal/Default.aspx/ to access
the tender.
The Cippenham Schools' Trust, a Trust formed in April 2012 consisting of
three academy schools in Slough. The contract is for an initial 3 year
fixed period starting from September 2013, with 2 annual options to extend
by a further 12 months each, up to a maximum total contract duration of 5
years.
The scope will be for a regular cleaning service during term time and a
planned deep cleans outside of term time. TUPE will apply from each of the
three schools which form The Cippenham Schools' Trust. When requested
costs of the service will be required to be detailed for each school
individually and for The Trust as a whole.
II.1.6) Common procurement vocabulary (CPV)
90919300
II.1.7) Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1. Lots
This contract is divided into lots: no
II.1.9) Information about variants
Variants will be accepted: no
II.2) Quantity or scope of the contract
II.2.1) Total quantity or scope:
The tender is for a contract with a single service provider ans is for an
initial 3 year fixed periods, with 2 annual options to extend by a further
12 months each, up to a maximum total contract duration of 5 years. The
estimated contract values are based on the initial 3 year fixed period
contract.
Estimated value excluding VAT:
Range: between 300 000 and 350 000 GBP
II.2.2) Information about options
Options: yes
Description of these options: Initial 3 year contract with 2 options to
extend by 12 months each up to a maximum 5 years in total.
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Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)
II.2.3) Information about renewals
This contract is subject to renewal: no
II.3) Duration of the contract or time limit for completion
Duration in months: 60 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1) Conditions relating to the contract
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions governing them:
To be determined. Further details will be set out in the Invitation to
Tender documentation.
III.1.4) Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2) Conditions for participation
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements
are met: Candidates will be assessed in accordance with Part 4 of the
Public Contracts Regulations 2006, as amended, (implementing Title II,
Chapter VII Section 2 of Directive 2004/18/EC) on the basis of information
provided in response to a Pre Qualification Questionnaire (PQQ) copies of
which are available on https://www.proactisplaza.com. Completed PQQs must
be returned as per the instructions before the deadline.
III.2.2) Economic and financial ability
Information and formalities necessary for evaluating if the requirements
are met: See Pre-Qualification Questionnaire documents.
Minimum level(s) of standards possibly required: Minimum insurance cover
of GBP 10 million public liability insurance and GBP 5 million employers
liability insurance are required. Where a loss is recorded for the latest
year provided, the latest figures are over 12 months old or the Trust feel
the figures provide a cause for concern a further credit check of your
organisation may be undertaken; should this report prove unsatisfactory or
then the submission will be rejected.
III.2.3) Technical capacity
Information and formalities necessary for evaluating if the requirements
are met:
See Pre-Qualification Questionnaire documents.
Minimum level(s) of standards possibly required:
See Pre-Qualification Questionnaire documents. Failure to achieve a pass
in any of the minimum standards will result in your exclusion from any
further part inthis process.
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III.3) Conditions specific to services contracts
III.3.1) Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2) Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of
the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1) Type of procedure
IV.1.1) Type of procedure
Restricted
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate
Envisaged minimum number 5: and maximum number 10
Objective criteria for choosing the limited number of candidates: The
Trust intends to invite between 5 to 10 candidates to tender on the basis
of the ranking of candidates at the qualification / PQQ evaluation stage.
See Pre Qualification Questionnaire for further information.
IV.2) Award criteria
IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated
in the specifications, in the invitation to tender or to negotiate or in
the descriptive document
IV.2.2) Information about electronic auction
An electronic auction will be used: no
IV.3) Administrative information
IV.3.2) Previous publication(s) concerning the same contract
no
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document
Payable documents: no
IV.3.4) Time limit for receipt of tenders or requests to participate
22.3.2013 - 12:00
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up
English.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: In 5 years if all
options are taken.
VI.2) Information about European Union funds
The contract is related to a project and/or programme financed by European
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Union funds: no
VI.3) Additional information
This tender can only be accessed online at
https://www.proactisplaza.com/SupplierPortal/Default.aspx
Please do not contact The Cippenham Schools' Trust to request tender
documentation. Log on to
https://www.proactisplaza.com/SupplierPortal/Default.aspx to access the
tender directly.
VI.4) Procedures for appeal
VI.4.2) Lodging of appeals
Precise information on deadline(s) for lodging appeals: The authority will
incorporate a minimum 10 calendar day standstill period at the point that
information on the award of the contract is communicated to tenderers. If
an appeal regarding the award of contract has not been successfully
resolved then the Public Contracts Regulations 2006 provide for aggrieved
parties who have been harmed or are at risk of harm by breach of the rules
to take action in the High Court. Any such action must be brought promptly
(generally within 30 days).
VI.5) Date of dispatch of this notice:
19.2.2013