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Section I: Contracting authority
I.1) Name, addresses and contact point(s)
Light Hall School
(to register an interest in this tender please log onto
www.tenet4tenders.com) Hathaway Road
For the attention of: Nigel Armstrong
B90 2PZ Birmingham
UNITED KINGDOM
Telephone: +44 7507565834
E-mail: nigel.armstrong@tenetservices.com
Fax: +44 1376515970
Internet address(es):
Address of the buyer profile: www.tenet4tenders.com
Further information can be obtained from: Tenet Education Services
First Floor, 6 Station Road
For the attention of: Nigel Armstrong
CM8 2TL Witham
UNITED KINGDOM
Telephone: +44 1376511411
E-mail: nigel.armstrong@tenetservices.com
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained
from: Tenet Education Services
First Floor, 6 Station Road
For the attention of: Nigel Armstrong
CM8 2TL Witham
UNITED KINGDOM
Telephone: +44 1376511411
E-mail: nigel.armstrong@tenetservices.com
Tenders or requests to participate must be sent to: Tenet Education
Services
First Floor, 6 Station Road
For the attention of: Nigel Armstrong
CM8 2TL Witham
UNITED KINGDOM
Telephone: +44 1376511411
E-mail: nigel.armstrong@tenetservices.com
I.2) Type of the contracting authority
Body governed by public law
I.3) Main activity
Education
I.4) Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting
authorities: no
Section II: Object of the contract
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II.1) Description
II.1.1) Title attributed to the contract by the contracting authority:
Light Hall School - Building Cleaning Services.
II.1.2) Type of contract and location of works, place of delivery or of
performance
Services
Service category No 14: Building-cleaning services and property management
services
Main site or location of works, place of delivery or of performance: Light
Hall School,
Hathaway Road
Solihull
B90 2PZ
NUTS code UKG32
II.1.3) Information about a public contract, a framework agreement or a
dynamic purchasing system (DPS)
The notice involves a public contract
II.1.5) Short description of the contract or purchase(s)
The Light Hall School is looking for suitably qualified cleaning
contractor for the daily, weekly, monthly, quarterly, 6 monthly and annual
cleaning requirements
Total square metreage for the sites is circa 12,000 sq mtrs but a more
detailed indication of this will be included in the Invitation to Tender.
II.1.6) Common procurement vocabulary (CPV)
90911200
II.1.7) Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1. Lots
This contract is divided into lots: no
II.1.9) Information about variants
Variants will be accepted: no
II.2) Quantity or scope of the contract
II.2.1) Total quantity or scope:
Value below is the estimated contract value range for the duration of the
initial 3 year contract period.
Estimated value excluding VAT:
Range: between 450 000 and 550 000 GBP
II.2.2) Information about options
Options: no
II.3) Duration of the contract or time limit for completion
Starting 1.8.2013. Completion 31.7.2016
Section III: Legal, economic, financial and technical information
III.1) Conditions relating to the contract
III.1.1) Deposits and guarantees required:
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The right is reserved to require a guarantee bond to secure any risk
exposure of early termination of any local authority pension scheme
admitted body status agreement is entered into.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded:
Where a consortium or other grouping of suppliers submits a bid, such
consortia or grouping must nominate a lead organisation to deal with the
Contracting Authority on all matters relating to the Contract. All
consortium members or grouping will be required to be jointly and
severally liable in respect of the obligations and liabilities relating to
the Contract.
III.2) Conditions for participation
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements
are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being
administered by the court, where he has entered into an arrangement with
creditors, where he has suspended business activities or is in any
analogous situation arising from a similar procedure under national laws
and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an
order compulsory winding up the administration by the court or of an
arrangement with creditors or of any other similar proceedings under
national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata
in accordance with the legal provisions of the country of any offence
concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means
which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social
security contributions in accordance with the legal provisions of the
country in which he is established or with those of the country of the
contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in
accordance with the legal provisions of the country in which he is
established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information
required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal
organization, as defined in Article 2(1) of Council Joint Action
98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in
Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council
Joint Action 98/742/JHA3 respectively;
(j)has been the subject of a conviction for fraud within the meaning of
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Article 1 of the Convention relating to the protection of the financial
interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined
in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention
of the use of the financial system for the purpose of money laundering.
Information and formalities necessary for evaluating if requirements are
met:
In the first instance, candidates should register with
www.tenet4tenders.com and express an interest in the contract. Contract
details can be found under the ‘Latest Opportunities' section of the
tenet4tenders homepage. A pre qualification qualification questionnaire
will need to be completed and returned (via www.tenet4tenders.com) as part
of the request to participate process. Candidates will need to provide as
part of the request to participate process details of enrolment on
professional or trade registers and details on
whether bankruptcy, convictions of professional misconduct, non payment
relating to social security contributions or taxes applies to the economic
operator. Economic operators may be excluded from participation if any of
these circumstances applies. Any candidate found to be guilty of serious
misrepresentation in proving false or inaccurate information may be
declared ineligible and not selected to continue with the process.
III.2.2) Economic and financial ability
Information and formalities necessary for evaluating if the requirements
are met: Information and formalities necessary for evaluating if
requirements are met: In the first instance, candidates should register
with www.tenet4tenders.com and express an interest in the contract.
Contract details can be found under the ‘Latest Opportunities' section of
the tenet4tenders homepage. A pre qualification qualification
questionnaire will need to be completed and returned (via
www.tenet4tenders.com) as part of the request to participate process.
Candidates will need to provide as part of the request to participate
process details of turnover, profit and capital and reserves for previous
3 years. Any candidate found to be guilty of serious misrepresentation in
proving false or inaccurate information may be declared ineligible and not
selected to continue with the process.
Minimum level(s) of standards possibly required: A required minimum level
of turnover for companies wishing to participate in this process is
identified in the PQQ documentation.
III.2.3) Technical capacity
Information and formalities necessary for evaluating if the requirements
are met:
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Information and formalities necessary for evaluating if requirements are
met: In the first instance, candidates should register with
www.tenet4tenders.com and express an interest in the contract. Contract
details can be found under the ‘Latest Opportunities' section of the
tenet4tenders homepage. A pre qualification qualification questionnaire
will need to be completed and returned (via www.tenet4tenders.com) as part
of the request to participate process. Candidates will need to provide as
part of the request to participate process evidence of business quality
standards, accreditations, and relevant experience. Any candidate found to
be guilty of serious misrepresentation in proving false or inaccurate
information may be declared ineligible and not selected to continue with
the process.
Minimum level(s) of standards possibly required:
PQQ Risk Grid Status will be evaluated on a Pass / Fail basis. Please see
the explanation on page 8-9 of the PQQ for further information.
Levels of insurance cover will be evaluated on a Pass / Fail basis. To
pass this evaluation the suppliers must hold or be willing to obtain the
following levels of insurance cover:
- Public Liability Insurance £5m
- Employers Liability Insurance £5m
For those suppliers that Pass the above assessments, the PQQ Financial
Score achieved will be added to the Economic & Financial Standing section
and weighted by the Section weighting.
III.3) Conditions specific to services contracts
III.3.1) Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2) Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of
the staff responsible for the execution of the service: yes
Section IV: Procedure
IV.1) Type of procedure
IV.1.1) Type of procedure
Restricted
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate
Envisaged number of operators: 6
Objective criteria for choosing the limited number of candidates: The
Selection criteria can be found in the Request to Participate (Pre
Qualification Questionnaire) documentation.
IV.2) Award criteria
IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated
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in the specifications, in the invitation to tender or to negotiate or in
the descriptive document
IV.2.2) Information about electronic auction
An electronic auction will be used: no
IV.3) Administrative information
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document
IV.3.4) Time limit for receipt of tenders or requests to participate
18.3.2013 - 12:00
IV.3.5) Date of dispatch of invitations to tender or to participate to
selected candidates
22.3.2013
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up
English.
IV.3. Conditions for opening of tenders
Date: 26.4.2013 - 12:00
Persons authorised to be present at the opening of tenders: no
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: Yes – 30 Months from
contract start date, depending on whether extension periods are taken up
VI.2) Information about European Union funds
The contract is related to a project and/or programme financed by European
Union funds: no
VI.3) Additional information
Section II.3) – dates refer to the initial 3 year contract period and do
not include the option of the 1 year extensions.
Section IV.3.5) – dates are an estimate.
Section IV.3. – Conditions for opening tenders, Date: 26/4/2013, dates
are an estimate, Time: 12-00pm,
In the first instance, candidates should register with
www.tenet4tenders.com and express an interest in the contract. Contract
details can be found under the ‘Latest Opportunities' section of the
tenet4tenders homepage. A pre qualification qualification questionnaire
will need to be completed and returned (via www.tenet4tenders.com) as part
of the request to participate process.. The questionnaire will cover area
management, company structure, and financial information, quality
assurance policies, health and safety, evidence of similar experience and
references.
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The Contracting Authority shall not be under any obligation to accept the
lowest tender or any tender. The Contracting Authority reserves the right
to cancel the entire or parts of the tender, without such an action
conferring any right to compensation on the Tenderers.
The Contracting Authority has no liability to settle any cost incurred by
the tenderer as a result of the tendering procedure.
VI.4) Procedures for appeal
VI.4.2) Lodging of appeals
Precise information on deadline(s) for lodging appeals: The authority will
incorporate a minimum 10 calendar day standstill period (or 15 days if non
electronic methods used) at the point that information on the award of the
contract is communicated to tenderers. If an appeal regarding the award of
contract has not been successfully resolved then the Public Contracts
Regulations 2006 provide for aggrieved parties who have been harmed or are
at
risk of harm by breach of the rules to take action in the High Court. Any
such action must be brought promptly (generally within 3 months).
VI.5) Date of dispatch of this notice:
8.2.2013