Section I: Contracting authority
I.1) Name, addresses and contact point(s)
Golden Gates Housing Trust
PO Box 1811
WA1 9FB Warrington
UNITED KINGDOM
Telephone: +44 1925452404
E-mail:
sam.saxon@gght.org.ukFurther information can be obtained from: The above mentioned contact
point(s)
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained
from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned
contact point(s)
I.2) Type of the contracting authority
Regional or local authority
I.3) Main activity
Housing and community amenities
I.4) Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting
authorities: no
Section II: Object of the contract
II.1) Description
II.1.1) Title attributed to the contract by the contracting authority:
Voids Caretaking.
II.1.2) Type of contract and location of works, place of delivery or of
performance
Services
Service category No 14: Building-cleaning services and property management
services
NUTS code UKD21
II.1.3) Information about a public contract, a framework agreement or a
dynamic purchasing system (DPS)
The notice involves a public contract
II.1.5) Short description of the contract or purchase(s)
Accommodation cleaning services. Building-cleaning services.
II.1.6) Common procurement vocabulary (CPV)
90911100, 90911200
II.1.7) Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
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II.1.
Lots
This contract is divided into lots: no
II.1.9) Information about variants
Variants will be accepted: no
II.2) Quantity or scope of the contract
II.2.1) Total quantity or scope:
Estimated value excluding VAT:
Range: between 1 000 000 and 1 350 000 GBP
II.3) Duration of the contract or time limit for completion
Duration in months: 36 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1) Conditions relating to the contract
III.1.4) Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2) Conditions for participation
III.2.2) Economic and financial ability
Information and formalities necessary for evaluating if the requirements
are met: (a) Appropriate statements from banks or, where appropriate,
evidence of relevant professional risk indemnity insurance.
(b) The presentation of balance-sheets or extracts from the
balance-sheets, where publication of the balance-sheet is required under
the law of the country in which the economic operator is established.
(c) A statement of the undertaking's overall turnover and, where
appropriate, of turnover in the area covered by the contract for a maximum
of the last three financial years available, depending on the date on
which the undertaking was set up or the economic operator started trading,
as far as the information on these turnovers is available.
III.2.3) Technical capacity
Information and formalities necessary for evaluating if the requirements
are met:
(a) a list of the works carried out over the past five years, accompanied
by certificates of satisfactory execution for the most important works.
These certificates shall indicate the value, date and site of the works
and shall specify whether they were carried out according to the rules of
the trade and properly completed. Where appropriate, the competent
authority shall submit these certificates to the contracting authority
direct;
(b) a list of the principal deliveries effected or the main services
provided in the past three years, with the sums, dates and recipients,
whether public or private, involved. Evidence of delivery and services
provided shall be given: - where the recipient was a contracting
authority, in the form of certificates issued or countersigned by the
competent authority, - where the recipient was a private purchaser, by the
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purchaser's certification or, failing this, simply by a declaration by the
economic operator;
(c) an indication of the technicians or technical bodies involved, whether
or not belonging directly to the economic operator's undertaking,
especially those responsible for quality control and, in the case of
public works contracts, those upon whom the contractor can call in order
to carry out the work;
(d) a description of the technical facilities and measures used by the
supplier or service provider for ensuring quality and the undertaking's
study and research facilities;
(e) where the products or services to be supplied are complex or,
exceptionally, are required for a special purpose, a check carried out by
the contracting authorities or on their behalf by a competent official
body of the country in which the supplier or service provider is
established, subject to that body's agreement, on the production
capacities of the supplier or the technical capacity of the service
provider and, if necessary, on the means of study and research which are
available to it and the quality control measures it will operate;
(f) the educational and professional qualifications of the service
provider or contractor and/or those of the undertaking's managerial staff
and, in particular, those of the person or persons responsible for
providing the services or managing the work;
(g) for public works contracts and public services contracts, and only in
appropriate cases, an indication of the environmental management measures
that the economic operator will be able to apply when performing the
contract;
(h) a statement of the average annual manpower of the service provider or
contractor and the number of managerial staff for the last three years;
(i) a statement of the tools, plant or technical equipment available to
the service provider or contractor for carrying out the contract;
(j) an indication of the proportion of the contract which the services
provider intends possibly to subcontract;
(k) with regard to the products to be supplied: (i) samples, descriptions
and/or photographs, the authenticity of which must be certified if the
contracting authority so requests; (ii) certificates drawn up by official
quality control institutes or agencies of recognised competence attesting
the conformity of products clearly identified by references to
specifications or standards.
III.3) Conditions specific to services contracts
III.3.1) Information about a particular profession
Execution of the service is reserved to a particular profession: no
Section IV: Procedure
IV.1) Type of procedure
IV.1.1) Type of procedure
Accelerated restricted
Justification for the choice of accelerated procedure: The incumbent
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supplier has gone into administration.
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate
Envisaged minimum number 5: and maximum number 10
Objective criteria for choosing the limited number of candidates: A Pre
Qualification Questionnaire will be sent to all those companies that
express interest.
These PQQ's will be evaluated on the following basis:
Please provide details of services similar in size and nature to those
required under this Contract over the past three years including details
of when the services were provided, to whom and the total contract value.
20 %.
Please provide a statement of the technicians and trades people available
to you to deliver and manage the project. 20 %.
Please provide details of the tools, plant and technical equipment
available for performing the contract. 15 %.
Please provide details of your measures for ensuring quality, details of
your quality attestation registrations (if any) for example under ISO9001
or equivalent, details of your approach to contract and project
management, service delivery and complaints. Please also provide details
of the experience of the person who is responsible for quality standards.
15 %.
Please give examples of your involvement in each of the following,
detailing what you did, why and how you did it, and what the outcomes
were.
1. Working with the Public Sector to support targeting recruitment at
non-employed people. 4 %
2. Providing apprenticeships and other training opportunities for
education and training leavers 4 %
3. Promoting supply-chain opportunities to social enterprises 4 %
4. Developing improved skills in your existing workforce, particularly new
starters 4 %
5. Promoting equal opportunities recruitment initiatives 4 %
References 10 %.
IV.2) Award criteria
IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated
in the specifications, in the invitation to tender or to negotiate or in
the descriptive document
IV.2.2) Information about electronic auction
An electronic auction will be used: no
IV.3) Administrative information
IV.3.2) Previous publication(s) concerning the same contract
no
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IV.3.4) Time limit for receipt of tenders or requests to participate
1.6.2012 - 17:00
IV.3.5) Date of dispatch of invitations to tender or to participate to
selected candidates
6.6.2012
Section VI: Complementary information
VI.3) Additional information
The contracting authority considers that this contract may be suitable for
economic operators that are small or medium enterprises (SMEs). However,
any selection of tenderers will be based solely on the criteria set out
for the procurement, and the contract will be awarded on the basis of the
most economically advantageous tender.
In the event of any dispute or difference ("the Appeal") arising from this
Contract Notice or the subsequent tender process, such Appeal shall be
referred to GGH's appeals procedure as follows:
1. The Appeal shall be sent to GGH's Senior Business Manager Quality and
Performance who shall refer the Appeal for resolution through an
appropriate GGH Director who has had no involvement with the Contract
Notice or subsequent tender process.
2. In the event that the Appeal is not resolved through the appropriate
GGH Director then the Appeal shall be referred to a panel set up by GGH's
Board of Directors for resolution.
3. If the parties are unable to resolve the Appeal through the above
two-stage procedure then the Appeal shall be referred by either party for
arbitration in accordance with the provisions of the Arbitration Acts 1950
and 1996 by a sole arbitrator to be appointed by agreement between the
parties or in default of agreement to be referred to the Alternative
Dispute Resolution service, PADRE. The costs of such arbitration shall be
borne equally by both parties. In following the Appeal procedure the
parties shall act in good faith towards each other and shall use their
best endeavours to resolve the dispute. VI.4.2) Lodging of appeals (please
fill heading VI.4.2 OR if need be, heading VI.4.3).
Precise information on deadline(s) for lodging appeals: Following
implementation in to English Law of Directive 207/66/EC ("the Directive"),
regulations implementing the Directive and providing for the lodging of
appeals shall apply. The Contracting Authority will issue an award
decision notice (standstill letter) to tenderers as soon as possible after
the award decision has been made. The notice will include the information
prescribed by Regulation 32(1) and (2), Public Contracts Regulations 2006
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(as amended by the Directive). A similar notice will also be sent to
applicants who applied to be included among the tenderers but did not
submit an offer, either because they withdrew or were eliminated. In this
instance the notice will not include the relative advantages of the
successful tender, because the applicant will not have submitted an offer.
Applicants who have been eliminated or dropped out at earlier stages of
the tender (for example, at pre-qualification questionnaire stage) and
have already been informed of the rejection of their application and the
reasons for it will not be sent a standstill letter. However, where a
decision is taken to exclude an applicant prior to contract award, the
applicant will be notified of that decision. In this case the applicant
will have two working days from notification of the decision to request
additional debriefing and that information will be provided within 10
working days. The Contracting Authority will incorporate a standstill
period at the point information on the award of the contract is
communicated to tenderers. The standstill period will end at midnight at
the end of the tenth day after the date on which the Contracting Authority
sends the award decision notice (by fax or email). Where the standstill
notice is sent by means other than fax or email, the period will end at
the latest by midnight at the end of the fifteenth day after the sending
date (or earlier, if more than ten days after the date on which the last
economic operator received the notice have elapsed). This period will
allows unsuccessful tenderers to seek further debriefing from the
Contracting Authority before the contact is entered in to. Any claim for a
declaration of ineffectiveness will need to brought within either 30 days
of the contract award notice (where an OJEU Notice was not published and
the Contract Award Notice sets out the justification for not doing so) or
otherwise six months from the day of contract signature. All claims other
than for ineffectiveness must be brought promptly and within three months
from when the cause of action arises. GO Reference:
GO-2012515-PRO-3925593.
VI.4) Procedures for appeal
VI.4.1) Body responsible for appeal procedures
Body responsible for mediation procedures
Golden Gates Housing
Bank House
WA1 1RH Warrington
UNITED KINGDOM
Telephone: +44 1925452409
VI.5) Date of dispatch of this notice:
15.5.2012
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Contract notice
Services
Directive 2004/18/EC