Section I: Contracting authority
I.1) Name, addresses and contact point(s)
Medway Community Healthcare CIC
Unit 5, Ambley Green, Procurement Department
For the attention of: Louise Smith
ME8 0NJ Gillingham, Kent
UNITED KINGDOM
Telephone: +44 1634382208
E-mail:
Louisesmith7@nhs.netInternet address(es):
Address of the buyer profile: As above
Further information can be obtained from: The above mentioned contact
point(s)
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained
from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned
contact point(s)
I.2) Type of the contracting authority
Other: Community interest company
I.3) Main activity
Health
I.4) Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting
authorities: no
Section II: Object of the contract
II.1) Description
II.1.1) Title attributed to the contract by the contracting authority:
Cleaning service.
II.1.2) Type of contract and location of works, place of delivery or of
performance
Services
Service category No 14: Building-cleaning services and property management
services
NUTS code UKJ4
II.1.5) Short description of the contract or purchase(s)
Cleaning services. The cleanliness of health care premises and equipment
has been firmly fixed on the NHS agenda as a key issue since 2000.
The cleanliness of any health care environment is important to support
infection prevention and control and ensure patient confidence. Cleaning
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staff play an important role in improving the quality of the care
environment.
Medway Community Healthcare provides a wide range of both planned and
unscheduled care in local settings such as healthy living centres,
inpatient units and people's homes.
On 1.4.2011 Medway Community Healthcare became a social enterprise
Community Interest Company (CIC), providing community NHS services to the
people of Medway in Kent. We are formed from the services directly
provided by NHS Medway and have a strong history of partnership working
with local GPs, Medway NHS Foundation Trust, Medway Council and other
local stakeholders.
Medway on Call Care (MedOCC).
MedOCC deals with urgent care problems when GP surgeries are closed.
MedOCC is open 24 hours per day, seven days per week.
The delivery of a high quality cleaning service is complex, demanding and
should not be underestimated. MedOCC require a cleaning service from an
external provider to ensure that the Patient Environment Action Team
(PEAT) annual assessments standards are met within their environment. PEAT
is an annual assessment of inpatient healthcare sites. It is a
benchmarking tool to ensure improvements are made in the non-clinical
aspects of patient care.
Medway Community Healthcare CIC invite expressions of interest from
bidders who can work with us to ensure the annual PEAT assessments are
achieved to the set thresholds.
II.1.6) Common procurement vocabulary (CPV)
90910000
II.1.
Lots
This contract is divided into lots: no
II.3) Duration of the contract or time limit for completion
Duration in months: 36 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.2) Conditions for participation
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements
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are met: The Authority will apply all the offences listed in Article 45(1)
of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public
Contract Regulations (PCR) 2006 in the UK) and all of the professional
misconducts listed at Article 45(2) of Directive 2004/18/EC (see also
Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate
is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at
http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr.
Candidates will be required to answer these questions as part of the
qualification process. For candidates who are registered overseas, you
will need to declare if you have any offences/misconduct under your own
countries laws, where these laws are equivalent to the Regulation 23
lists.
Candidates who have been convicted of any of the offences under Article
45(1) are ineligible and will not be selected to bid, unless there are
overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or
misconduct under Article 45(2) may be excluded from being selected to bid
at the discretion of the Authority.
III.2.2) Economic and financial ability
Information and formalities necessary for evaluating if the requirements
are met: (a) Appropriate statements from banks or, where appropriate,
evidence of relevant professional risk indemnity insurance;
(b) The presentation of balance-sheets or extracts from the
balance-sheets, where publication of the balance-sheet is required under
the law of the country in which the economic operator is established;
(c) A statement of the undertaking's overall turnover and, where
appropriate, of turnover in the area covered by the contract for a maximum
of the last three financial years available, depending on the date on
which the undertaking was set up or the economic operator started trading,
as far as the information on these turnovers is available.
Means of proof for the above may be requested at pre-qualification stage.
Bidders will be notified should this be necessary.
III.2.3) Technical capacity
Information and formalities necessary for evaluating if the requirements
are met:
(a) A list of the works carried out over the past five years, accompanied
by certificates of satisfactory execution for the most important works.
These certificates shall indicate the value, date and site of the works
and shall specify whether they were carried out according to the rules of
the trade and properly completed. Where appropriate, the competent
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authority shall submit these certificates to the contracting authority
direct;
(b) A list of the principal deliveries effected or the main services
provided in the past three years, with the sums, dates and recipients,
whether public or private, involved. Evidence of delivery and services
provided shall be given:
— Where the recipient was a contracting authority, in the form of
certificates issued or countersigned by the competent authority,
— Where the recipient was a private purchaser, by the purchaser's
certification or, failing this, simply by a declaration by the economic
operator.
(c) An indication of the technicians or technical bodies involved, whether
or not belonging directly to the economic operator's undertaking,
especially those responsible for quality control and, in the case of
public works contracts, those upon whom the contractor can call in order
to carry out the work;
(d) A description of the technical facilities and measures used by the
supplier or service provider for ensuring quality and the undertaking's
study and research facilities;
(e) Where the products or services to be supplied are complex or,
exceptionally, are required for a special purpose, a check carried out by
the contracting authorities or on their behalf by a competent official
body of the country in which the supplier or service provider is
established, subject to that body's agreement, on the production
capacities of the supplier or the technical capacity of the service
provider and, if necessary, on the means of study and research which are
available to it and the quality control measures it will operate;
(f) The educational and professional qualifications of the service
provider or contractor and/or those of the undertaking's managerial staff
and, in particular, those of the person or persons responsible for
providing the services or managing the work;
(g) For public works contracts and public services contracts, and only in
appropriate cases, an indication of the environmental management measures
that the economic operator will be able to apply when performing the
contract;
(h) A statement of the average annual manpower of the service provider or
contractor and the number of managerial staff for the last 3 years;
(i) A statement of the tools, plant or technical equipment available to
the service provider or contractor for carrying out the contract;
(j) An indication of the proportion of the contract which the services
provider intends possibly to subcontract;
(k) With regard to the products to be supplied: (i) samples, descriptions
and/or photographs, the authenticity of which must be certified if the
contracting authority so requests; (ii) certificates drawn up by official
quality control institutes or agencies of recognised competence attesting
the conformity of products clearly identified by references to
specifications or standards.
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Section IV: Procedure
IV.1) Type of procedure
IV.1.1) Type of procedure
Restricted
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate
Envisaged minimum number 8: and maximum number 15
Objective criteria for choosing the limited number of candidates: Bidders
will be invited to tender based on scores achieved within the
pre-qualification questionnaire. Bidders are scored on Business
capability, financial standing, insurances and commitment to standards.
IV.2) Award criteria
IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated
below
Non financial weighting (quality). Weighting 60
Financial weighting. Weighting 40
IV.2.2) Information about electronic auction
An electronic auction will be used: no
IV.3) Administrative information
IV.3.1) File reference number attributed by the contracting authority:
T003LS
IV.3.2) Previous publication(s) concerning the same contract
no
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document
Payable documents: no
IV.3.4) Time limit for receipt of tenders or requests to participate
13.6.2012 - 12:00
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up
English.
Section VI: Complementary information
VI.3) Additional information
The contracting authority considers that this contract may be suitable for
economic operators that are small or medium enterprises (SMEs). However,
any selection of tenderers will be based solely on the criteria set out
for the procurement, and the contract will be awarded on the basis of the
most economically advantageous tender. GO Reference:
GO-2012425-PRO-3880133.
VI.5) Date of dispatch of this notice:
25.4.2012
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Contract notice
Services
Directive 2004/18/EC