Section I: Contracting authority
I.1) Name, addresses and contact point(s)
The Pennine Acute Hospitals NHS Trust
Trust Headquarters, North Manchester General Hospital, Delaunays Rd,
Crumpsall
For the attention of: Peter Hamilton
M8 5RL Manchester
UNITED KINGDOM
Telephone: +44 1616561965
E-mail:
procurement.nm@pat.nhs.ukFax: +44 1616278609
Further information can be obtained from: The above mentioned contact
point(s)
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained
from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned
contact point(s)
I.2) Type of the contracting authority
Body governed by public law
I.3) Main activity
Health
I.4) Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting
authorities: no
Section II: Object of the contract
II.1) Description
II.1.1) Title attributed to the contract by the contracting authority:
Domestic cleaning services.
II.1.2) Type of contract and location of works, place of delivery or of
performance
Services
Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: North
Manchester - UK.
NUTS code UKD32
II.1.3) Information about a public contract, a framework agreement or a
dynamic purchasing system (DPS)
The notice involves a public contract
II.1.5) Short description of the contract or purchase(s)
The purpose of this tender exercise is to select a service provider whose
delivery of domestic cleaning services in accordance with the National
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Specification for Cleanliness in the NHS: a framework for setting and
measuring performance outcomes: April 2007 and PAS 5748:2011 specification
for the planning, application and measurement of cleanliness services in
hospitals in an acute hospital environment will represent value for money,
high quality service; combined with the ability to identify and implement
service efficiencies across the Trust.
As there is no obligation under the regulations to publish a contract for
a part B service please be aware that this is a voluntary notice.
II.1.6) Common procurement vocabulary (CPV)
98514000, 90910000, 85111000, 85112000
II.1.7) Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.
Lots
This contract is divided into lots: no
II.2) Quantity or scope of the contract
II.2.1) Total quantity or scope:
The Trust currently spends in the region of 8 700 000,00 GBP excluding VAT
per annum on its domestic cleaning services and intends to award a
contract for a period of 5 years with an option to extend for a further
two 12 month periods.
II.2.2) Information about options
Options: no
II.2.3) Information about renewals
This contract is subject to renewal: no
II.3) Duration of the contract or time limit for completion
Duration in months: 60 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1) Conditions relating to the contract
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions governing them:
Payment monthly in arrears on production of a bona fide invoice and
supporting documentation.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded:
Joint and several liability.
III.1.4) Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2) Conditions for participation
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements
are met: (a) Is bankrupt or is being wound up, where his affairs are being
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administered by the court, where he has entered into an arrangement with
creditors, where he has suspended business activities or is in any
analogous situation arising from a similar procedure under national laws
and regulations;
(b) Is the subject of proceedings for a declaration of bankruptcy, for an
order for compulsory winding up or administration by the court or of an
arrangement with creditors or of any other similar proceedings under
national laws and regulations;
(c) Has been convicted by a judgment which has the force of res judicata
in accordance with the legal provisions of the country of any offence
concerning his professional conduct;
(d) Has been guilty of grave professional misconduct proven by any means
which the contracting authorities can demonstrate;
(e) Has not fulfilled obligations relating to the payment of social
security contributions in accordance with the legal provisions of the
country in which he is established or with those of the country of the
contracting authority;
(f) Has not fulfilled obligations relating to the payment of taxes in
accordance with the legal provisions of the country in which he is
established or with those of the country of the contracting authority;
(g) Is guilty of serious misrepresentation in supplying the information
required under this Section or has not supplied such information;
(h) Has been the subject of a conviction for participation in a criminal
organisation, as defined in Article 2(1) ofCouncil Joint Action
98/733/JHA;
(i) Has been the subject of a conviction for corruption, as defined in
Article 3 of the Council Act of 26.5.1972 andArticle 3(1) of Council Joint
Action 98/742/JHA3 respectively;
(j) Has been the subject of a conviction for fraud within the meaning of
Article 1 of the Convention relating to the protection of the financial
interests of the European Communities;
(k) Has been the subject of a conviction for money laundering, as defined
in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of
the use of the financial system for the purpose of money laundering.
Bidders are required to complete a pre-qualification questionnaire (PQQ).
III.2.2) Economic and financial ability
Information and formalities necessary for evaluating if the requirements
are met: (a) Appropriate statements from banks or, where appropriate,
evidence of relevant professional risk indemnity insurance;
(b) The presentation of balance-sheets or extracts from the
balance-sheets, where publication of the balance-sheet is required under
the law of the country in which the economic operator is established;
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(c) A statement of the undertaking's overall turnover and, where
appropriate, of turnover in the area covered by the contract for a maximum
of the last 3 financial years available, depending on the date on which
the undertaking was set up or the economic operator started trading, as
far as the information on these turnovers is available.
Bidders are required to complete a pre-qualification questionnaire (PQQ).
III.2.3) Technical capacity
Information and formalities necessary for evaluating if the requirements
are met:
(a) A list of the works carried out over the past 5 years, accompanied by
certificates of satisfactory executionfor the most important works. These
certificates shall indicate the value, date and site of the works and
shall specify whether they were carried out according to the rules of the
trade and properly completed. Where appropriate, the competent authority
shall submit these certificates to the contracting authority direct;
(b) A list of the principal deliveries effected or the main services
provided in the past 3 years, with the sums,dates and recipients, whether
public or private, involved. Evidence of delivery and services provided
shall be given:
— Where the recipient was a contracting authority, in the form of
certificates issued or countersigned by the competent authority,
— Where the recipient was a private purchaser, by the purchaser's
certification or, failing this, simply by a declaration by the economic
operator.
(c) An indication of the technicians or technical bodies involved, whether
or not belonging directly to the economic operator's undertaking,
especially those responsible for quality control and, in the case of
publicworks contracts, those upon whom the contractor can call in order to
carry out the work;
(d) A description of the technical facilities and measures used by the
supplier or service provider for ensuring quality and the undertaking's
study and research facilities;
(h) A statement of the average annual manpower of the service provider or
contractor and the number of managerial staff for the last 3 years;
(j) An indication of the proportion of the contract which the services
provider intends possibly to subcontract;
Bidders are required to complete a pre-qualification questionnaire (PQQ).
III.3) Conditions specific to services contracts
III.3.1) Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2) Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of
the staff responsible for the execution of the service: no
Section IV: Procedure
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IV.1) Type of procedure
IV.1.1) Type of procedure
Restricted
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate
Envisaged minimum number 5: and maximum number 8
Objective criteria for choosing the limited number of candidates: As
specified in the pre-qualification questionnaire.
IV.2) Award criteria
IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated
in the specifications, in the invitation to tender or to negotiate or in
the descriptive document
IV.2.2) Information about electronic auction
An electronic auction will be used: no
IV.3) Administrative information
IV.3.1) File reference number attributed by the contracting authority:
T12/03/RW6
IV.3.2) Previous publication(s) concerning the same contract
no
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document
Payable documents: no
IV.3.4) Time limit for receipt of tenders or requests to participate
1.6.2012 - 12:00
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up
English.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement: no
VI.3) Additional information
General + financial, employment, health and safety, environmental
sustainability information and references are scored on a pass/fail basis.
Failure to pass in one or more of these areas may mean that the submission
will not be considered.
VI.5) Date of dispatch of this notice:
20.4.2012