Section I: Contracting authority
I.1) Name, addresses and contact point(s)
The Hollyfield School
Surbiton Hill Road
For the attention of: Mr D Setters
KT6 4TU Surbiton
UNITED KINGDOM
Telephone: +44 2083394527
E-mail:
d.setters@hollyfield.kingston.sch.ukFax: +44 2083394532
Internet address(es):
General address of the contracting authority:
http://www.hollyfield.kingston.sch.ukAddress of the buyer profile:
http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA25067Further information can be obtained from: The Hollyfield School
Surbiton Hill Road
For the attention of: Mr D Setters
Surbiton
UNITED KINGDOM
Telephone: +44 2083394527
E-mail:
cleaningtender@hollyfield.kingston.sch.ukInternet address:
www.hollyfield.kingston.sch.uk/Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained
from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned
contact point(s)
I.2) Type of the contracting authority
Body governed by public law
I.3) Main activity
Education
I.4) Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting
authorities: no
Section II: Object of the contract
II.1) Description
II.1.1) Title attributed to the contract by the contracting authority:
The Hollyfield school internal cleaning contract.
II.1.2) Type of contract and location of works, place of delivery or of
performance
Services
Service category No 14: Building-cleaning services and property management
services
Main site or location of works, place of delivery or of performance:
United Kingdom.
NUTS code UK
II.1.3) Information about a public contract, a framework agreement or a
dynamic purchasing system (DPS)
The notice involves a public contract
II.1.5) Short description of the contract or purchase(s)
Interior building cleaning of an 1150 place secondary school with academy
status. Consisting of classrooms, laboratories, common areas, gymnasium,
admin offices etc. Based on an output specification of work with quality
standards and management to BS EN ISO 9000.
Note: to register your interest in this notice and obtain any additional
information please visit the myTenders Web Site at
http://www.myTenders.org/Search/Search_Switch.aspx?ID=85465.
II.1.6) Common procurement vocabulary (CPV)
90919300
II.1.7) Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.
Lots
This contract is divided into lots: no
II.1.9) Information about variants
Variants will be accepted: no
II.2) Quantity or scope of the contract
II.2.1) Total quantity or scope:
Approximately 7 550 sqm internal cleaning.
II.2.2) Information about options
Options: yes
Description of these options: Initial 3 year contract with the possibility
of a 1 or 2 year extension.
II.2.3) Information about renewals
This contract is subject to renewal: no
II.3) Duration of the contract or time limit for completion
Starting 23.7.2012. Completion 24.7.2015
Section III: Legal, economic, financial and technical information
III.1) Conditions relating to the contract
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions governing them:
Payable monthly in arrears on presentation of invoice.
III.1.4) Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2) Conditions for participation
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements
are met: (1) All candidates will be required to produce a certificate or
declaration demonstrating that they are not bankrupt or the subject of an
administration order, are not being wound-up, have not granted a trust
deed, are not the subject of a petition presented for sequestration of
their estate, have not had a receiver, manager or administrator appointed
and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or
declaration demonstrating that the candidate, their directors, or any
other person who has powers of representation, decision or control of the
candidate has not been convicted of conspiracy, corruption, bribery, or
money laundering. Failure to provide such a declaration will result in the
candidate being declared ineligible and they will not be selected to
participate in this procurement process.
(3) All candidates will be required to produce a certificate or
declaration demonstrating that they have not been convicted of a criminal
offence relating to the conduct of their business or profession.
(4) Any candidate found to be guilty of serious misrepresentation in
providing any information required, may be declared ineligible and not
selected to continue with this procurement process.
(5) All candidates will be required to produce a certificate or
declaration demonstrating that they have fulfilled obligations relating to
the payment of taxes under the law of any part of the United Kingdom or of
the relevant State in which the economic operator is established.
III.2.2) Economic and financial ability
Information and formalities necessary for evaluating if the requirements
are met: (1) All candidates will be required to provide evidence of
relevant professional risk indemnity insurance.
(2) All candidates will be required to provide statements of accounts or
extracts from those accounts relating to their business.
III.2.3) Technical capacity
Information and formalities necessary for evaluating if the requirements
are met:
(1) A statement of the candidate's average annual number of staff and
managerial staff over the previous 3 years.
(2) All candidates will be required to provide certification drawn up by
an independent body attesting the compliance of the economic operator with
quality assurance standards based on the relevant European standards.
(3) A statement of the principal goods sold or services provided by the
supplier or the services provider in the past 3 years, detailing the dates
on which the goods were sold or the services provided; the consideration
received; the identity of the person to whom the goods were sold or the
services were provided.
(4) An indication of the proportion of the contract which the services
provider intends possibly to subcontract.
(5) A statement of the technicians or technical services available to the
candidate to carry out the work under the contract; or be involved in the
production of goods or the provision of services under the contract;
particularly those responsible for quality control, whether or not they
are independent of the candidate.
(6) A statement of the tools, plant or technical equipment available to
the service provider or contractor for carrying out the contract.
(7) A list of works carried out over the past 5 years, detailing the value
of the consideration received; when and where the work or works were
carried out; and whether they were carried out according to the rules of
the trade or profession and properly completed.
III.3) Conditions specific to services contracts
III.3.2) Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of
the staff responsible for the execution of the service: yes
Section IV: Procedure
IV.1) Type of procedure
IV.1.1) Type of procedure
Restricted
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate
Envisaged minimum number 5: and maximum number 8
Objective criteria for choosing the limited number of candidates: BS EN
ISO 9000 is deemed to be the relevant management system standard for the
contract, and it is to be supported by the inclusion of fundamental
sustainability initiatives. Management systems, performance targets and
service monitoring must form key components of success in service
delivery.
IV.2) Award criteria
IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated
in the specifications, in the invitation to tender or to negotiate or in
the descriptive document
IV.2.2) Information about electronic auction
An electronic auction will be used: no
IV.3) Administrative information
IV.3.4) Time limit for receipt of tenders or requests to participate
4.4.2012 - 12:00
IV.3.5) Date of dispatch of invitations to tender or to participate to
selected candidates
9.4.2012
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up
English.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: 3,4 or 5 years.
VI.3) Additional information
Contract documents including Specifications and pre-qualification
questionnaires are available to download at:
www.hollyfield.kingston.sch.uk— About the school,
— Facilities,
— Cleaning contract.
(MT Ref:85465).
VI.5) Date of dispatch of this notice:
22.2.2012