Section I: Contracting authority
I.1) Name, addresses and contact point(s)
University of East Anglia
Purchasing Office, University of East Anglia, Earlham Road
For the attention of: Claire Hibbert
NR4 7TJ Norwich
UNITED KINGDOM
Telephone: +44 1603592728
E-mail:
claire.hibbert@uea.ac.ukFax: +44 1603593526
Internet address(es):
General address of the contracting authority:
www.uea.ac.ukFurther information can be obtained from: The above mentioned contact
point(s)
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained
from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned
contact point(s)
I.2) Type of the contracting authority
Body governed by public law
I.3) Main activity
Education
Other: Research
I.4) Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting
authorities: no
Section II: Object of the contract
II.1) Description
II.1.1) Title attributed to the contract by the contracting authority:
Window Cleaning.
II.1.2) Type of contract and location of works, place of delivery or of
performance
Services
Service category No 14: Building-cleaning services and property management
services
Main site or location of works, place of delivery or of performance:
University of East Anglia.
Norwich Research Park.
Norwich.
NR4 7TJ.
NUTS code UKH13
II.1.3) Information about a public contract, a framework agreement or a
dynamic purchasing system (DPS)
The notice involves a public contract
II.1.5) Short description of the contract or purchase(s)
The University requires window cleaning services for buildings on Campus.
The cleaning is to include internal and external faces. The buildings on
site are varied in design and height the highest building is 5 stories.
There are access restrictions in some areas including laboratories and
halls of residences.
II.1.6) Common procurement vocabulary (CPV)
90911000
II.1.7) Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.
Lots
This contract is divided into lots: no
II.1.9) Information about variants
Variants will be accepted: no
II.2) Quantity or scope of the contract
II.2.1) Total quantity or scope:
The University Estates team are seeking to establish a contract for the
provision of window cleaning services including a high level high level,
low level and student residences at the Norwich Campus.
Estimated value excluding VAT: 280 000,00 GBP
II.2.2) Information about options
Options: yes
Description of these options: The contract will be let for an initial
period of 3 years with the option to extend for a further 12 months.
II.2.3) Information about renewals
This contract is subject to renewal: no
II.3) Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1) Conditions relating to the contract
III.1.1) Deposits and guarantees required:
A Parent Company guarantee may be required.
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions governing them:
References to these matters where applicable will be set out in the
Invitation to Tender.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded:
Any contract awarded shall be entered into by a single legal entity.
III.1.4) Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2) Conditions for participation
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements
are met: Applicants will be required to complete a Pre Qualification
Questionnaire.
III.2.2) Economic and financial ability
Information and formalities necessary for evaluating if the requirements
are met: As detailed in the Pre Qualification Questionnaire.
Minimum level(s) of standards possibly required: As detailed in the Pre
Qualification Questionnaire.
III.2.3) Technical capacity
Information and formalities necessary for evaluating if the requirements
are met:
As detailed in the Pre Qualification Questionnaire.
Minimum level(s) of standards possibly required:
As detailed in the Pre Qualification Questionnaire.
III.3) Conditions specific to services contracts
III.3.1) Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2) Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of
the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1) Type of procedure
IV.1.1) Type of procedure
Restricted
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate
Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: To
provide a reasonable chance of success for tenderers so as to encourage
competitive pricing from all tenderers.
IV.2) Award criteria
IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated
in the specifications, in the invitation to tender or to negotiate or in
the descriptive document
IV.2.2) Information about electronic auction
An electronic auction will be used: no
IV.3) Administrative information
IV.3.1) File reference number attributed by the contracting authority:
PUR/CON442
IV.3.2) Previous publication(s) concerning the same contract
no
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document
Time limit for receipt of requests for documents or for accessing
documents: 6.2.2012 - 12:00
Payable documents: no
IV.3.4) Time limit for receipt of tenders or requests to participate
6.2.2012 - 12:00
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up
English.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: 2016 if contract
runs to full term
VI.2) Information about European Union funds
The contract is related to a project and/or programme financed by European
Union funds: no
VI.3) Additional information
All interested parties are to note that this procurement will be via
In-tend our e-tendering portal. You will need to be registered with
In-tend if you wish to express an interest and have access to the Pre
Qualification Questionnaire. To register:
1) Go to
https://in-tendhost.co.uk/universityofeastanglia/asp/2) Click on "New User Registration".
3) Complete your Company details clicking next after each page.
4) Click "Register My Details" on the final page to complete the
registration process.
5) Registrations are not automatically accepted by the system. Please
contact Claire Hibbert +44 1603592728 to get registration accepted.
6) Two emails will be sent from the the University of East Anglia In-Tend
system confirming your registration.
7) On receiving the "Website User registration Accepted" email you can log
into the secure area of the In-tend system and register your interest in
this procurement.
If you need assistance please contact the University of East Anglia
Purchasing Office on +44 1603592473 or In-tend Technical support on +44
1332869400.
Requests for information should be made via the correspondence function
within In-tend.
The contract will be awarded for an initial period of 3 years with the
option to extend for a further 12 month period.
The Pre Qualification Questionnaire (PQQ) will be available on In-tend to
all those who express an interest in this contract. Completed PQQs to be
loaded onto the relevant area of In-tend by 6.2.2012 at 12:00 noon.
VI.5) Date of dispatch of this notice:
5.1.2012
Contract notice
Services
Directive 2004/18/EC