Section I: Contracting authority
I.1) Name, addresses and contact point(s)
The Open University
Finance Division
Contact point(s):
https://in-tendhost.co.uk/openuniversityFor the attention of: Purchasing Manager
MK7 6BP Milton Keynes
UNITED KINGDOM
Telephone: +44 1908652036
Internet address(es):
General address of the contracting authority:
www.open.ac.ukFurther information can be obtained from: The above mentioned contact
point(s)
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained
from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned
contact point(s)
I.2) Type of the contracting authority
Body governed by public law
I.3) Main activity
Education
I.4) Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting
authorities: no
Section II: Object of the contract
II.1) Description
II.1.1) Title attributed to the contract by the contracting authority:
CLEANING/PUR/OJEU/2011.
II.1.2) Type of contract and location of works, place of delivery or of
performance
Services
Service category No 14: Building-cleaning services and property management
services
Main site or location of works, place of delivery or of performance:
Walton Hall.
NUTS code UKJ12
II.1.3) Information about a public contract, a framework agreement or a
dynamic purchasing system (DPS)
The notice involves a public contract
II.1.5) Short description of the contract or purchase(s)
The Open University requires a supplier to provide Cleaning services.
Accommodation is in buildings comprising of two, three or four floors. The
nature of the Campus is such that not all buildings are linked and
thereforetravel time within the campus is a factor. The contract includes
the Mulberry Bears Nursery at Walton Hall and the three buildings at East
Campus (opposite the main entrance to campus). The University occupies 2
warehouses and office accommodation at Dennington Ind Estate,
Wellingborough, Northamptonshire. The warehouses are adjacent to each
other but separated by a public road. Both warehouses contain offices,
mess rooms, toilets and warehouse areas.
Areas to be cleaned will include offices, lecture theatres, common areas
(such as stairs, pantries, corridors) meeting rooms, lifts, cafe and bar
areas, workshops, some laboratories, warehouses and sports facility areas.
Additionally internal and external window cleaning (pole cleaning system
provided by the University) and, on an annual basis, external free
standing signs, window frames, soffits and guttering.
II.1.6) Common procurement vocabulary (CPV)
90910000, 90911000, 90919200
II.1.7) Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.
Lots
This contract is divided into lots: no
II.1.9) Information about variants
Variants will be accepted: no
II.2) Quantity or scope of the contract
II.2.1) Total quantity or scope:
The Open University requires a supplier to provide Cleaning services.
Accommodation is in buildings comprising of two, three or four floors. The
nature of the Campus is such that not all buildings are linked and
therefore travel time within the campus is a factor. The contract includes
the Mulberry Bears Nursery at Walton Hall and the three buildings at East
Campus (opposite the main entrance to campus). The University occupies 2
warehouses and office accommodation at Dennington Ind Estate,
Wellingborough, Northamptonshire. The warehouses are adjacent to each
other but separated by a public road. Both warehouses contain offices,
mess rooms, toilets and warehouse areas.
Areas to be cleaned will include offices, lecture theatres, common areas
(such as stairs, pantries, corridors) meeting rooms, lifts, cafe and bar
areas, workshops, some laboratories, warehouses and sports facility areas.
Additionally internal and external window cleaning (pole cleaning system
provided by the University) and, on an annual basis, external free
standing signs, window frames, soffits and guttering.
II.2.2) Information about options
Options: no
II.3) Duration of the contract or time limit for completion
Duration in months: 36 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1) Conditions relating to the contract
III.1.4) Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2) Conditions for participation
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements
are met: As per document.
III.2.2) Economic and financial ability
Information and formalities necessary for evaluating if the requirements
are met: As per document.
Minimum level(s) of standards possibly required: As per document.
III.2.3) Technical capacity
Information and formalities necessary for evaluating if the requirements
are met:
As per document.
Minimum level(s) of standards possibly required:
As per document.
III.3) Conditions specific to services contracts
III.3.1) Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2) Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of
the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1) Type of procedure
IV.1.1) Type of procedure
Restricted
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate
Envisaged minimum number 5: and maximum number 10
IV.1.3) Reduction of the number of operators during the negotiation or
dialogue
Recourse to staged procedure to gradually reduce the number of solutions
to be discussed or tenders to be negotiated no
IV.2) Award criteria
IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated
in the specifications, in the invitation to tender or to negotiate or in
the descriptive document
IV.2.2) Information about electronic auction
An electronic auction will be used: no
IV.3) Administrative information
IV.3.1) File reference number attributed by the contracting authority:
CLEANING/PUR/OJEU/2011
IV.3.2) Previous publication(s) concerning the same contract
no
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document
Time limit for receipt of requests for documents or for accessing
documents: 16.1.2012
Payable documents: no
IV.3.4) Time limit for receipt of tenders or requests to participate
16.1.2012
IV.3.5) Date of dispatch of invitations to tender or to participate to
selected candidates
16.2.2012
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up
English.
IV.3.
Conditions for opening tenders
Date: 23.3.2012
Place:
Walton Hall.
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: The
Purchasing Manager (or delegate) and at least two other University
officers.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement: no
VI.2) Information about European Union funds
The contract is related to a project and/or programme financed by European
Union funds: no
VI.3) Additional information
The initial contract period is for 3 years, but may be extended up to a 2
further periods of 12 months subject to annual review of performance.
VI.5) Date of dispatch of this notice:
5.12.2011
Contract notice
Services
Directive 2004/18/EC