Section I: Contracting authority
I.1) Name, addresses and contact point(s)
West Berkshire District Council
Council Offices, Market Street
Contact point(s): Legal & Electoral Services
For the attention of: Contracts & Procurement Officer
RG14 5LD Newbury
UNITED KINGDOM
Telephone: +44 1635519415
E-mail:
msullivan@westberks.gov.ukFax: +44 1635519431
Internet address(es):
General address of the contracting authority:
http://www.westberks.gov.ukAddress of the buyer profile:
http://westberks.klickstream.com/search/Search_AuthProfile.aspx?ID=AA0003Further information can be obtained from: The above mentioned contact
point(s)
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained
from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned
contact point(s)
I.2) Type of the contracting authority
Regional or local authority
I.3) Main activity
General public services
Section II: Object of the contract
II.1) Description
II.1.1) Title attributed to the contract by the contracting authority:
Building cleaning services.
II.1.2) Type of contract and location of works, place of delivery or of
performance
Services
Service category No 14: Building-cleaning services and property management
services
Main site or location of works, place of delivery or of performance: West
Berkshire.
NUTS code UKJ11
II.1.3) Information about a public contract, a framework agreement or a
dynamic purchasing system (DPS)
The notice involves a public contract
II.1.5) Short description of the contract or purchase(s)
The Contract will be for the complete day to day cleaning services and
some periodic cleaning of nominated Council properties and a number of
schools, currently approximately 73 sites additional sites and schools in
the Local Authority will have the option of joining at any point
throughout the contract’s duration.
Note: to register your interest in this notice and obtain any additional
information please visit the West Berkshire web site at
http://westberks.klickstream.com/Search/Search_Switch.aspx?ID=6747.
The awarding authority has indicated that it will accept electronic
responses to this notice via a "tender submission postbox" facility.
Further details of this facility are available at
http://westberks.klickstream.com/PostBox/Postbox_Explain.aspx?ID=6747.
Suppliers are advised to allow adequate time for uploading documents and
to dispatch the electronic response well in advance of the closing time to
avoid any last minute problems. The postbox closes precisely at the time
stated.
II.1.6) Common procurement vocabulary (CPV)
90919200, 90919300
II.1.7) Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.
Lots
This contract is divided into lots: no
II.1.9) Information about variants
Variants will be accepted: no
II.2) Quantity or scope of the contract
II.2.1) Total quantity or scope:
Estimated current value is GBP 850 000 per annum based on existing schools
and Council buildings sites.
II.2.2) Information about options
Options: yes
Description of these options: Subject to satisfactory performance, the
Council may extend the agreement by up to a total of 2 years.
II.2.3) Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: 2
II.3) Duration of the contract or time limit for completion
Starting 1.4.2012. Completion 31.3.2015
Section III: Legal, economic, financial and technical information
III.1) Conditions relating to the contract
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded:
Joint and severally liable.
III.1.4) Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As per the Conditions of Contract
stated within the tender documents.
III.2) Conditions for participation
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements
are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being
administered by the court, where he has entered into an arrangement with
creditors, where he has suspended business activities or is in any
analogous situation arising from a similar procedure under national laws
and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an
order for compulsory winding up or administration by the court or of an
arrangement with creditors or of any other similar proceedings under
national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata
in accordance with the legal provisions of the country of any offence
concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means
which the contracting authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social
security contributions in accordance with the legal provisions of the
country in which he is established or with those of the country of the
contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in
accordance with the legal provisions of the country in which he is
established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information
required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal
organisation, as defined in Article 2(1) of Council Joint Action
98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in
Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council
Joint Action 98/742/JHA3 respectively;
(j) has been the subject of a conviction for fraud within the meaning of
Article 1 of the Convention relating to the protection of the financial
interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined
in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention
of the use of the financial system for the purpose of money laundering.
III.2.2) Economic and financial ability
Information and formalities necessary for evaluating if the requirements
are met: — All applicants that express an interest are required to
complete a pre-Qualification Questionnaire (PQQ) which seeks information
including economic and financial standing, technical ability and
experience. Failure to answer all questions in the PQQ document and
provide supporting documentation requested may result in disqualification.
III.2.3) Technical capacity
Information and formalities necessary for evaluating if the requirements
are met:
Potential service providers will be required to provide evidence of
competence in managing comparable contracts.
Section IV: Procedure
IV.1) Type of procedure
IV.1.1) Type of procedure
Restricted
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate
Envisaged minimum number 5: and maximum number 7
IV.2) Award criteria
IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated
in the specifications, in the invitation to tender or to negotiate or in
the descriptive document
IV.2.2) Information about electronic auction
An electronic auction will be used: no
IV.3) Administrative information
IV.3.1) File reference number attributed by the contracting authority:
P339
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document
Time limit for receipt of requests for documents or for accessing
documents: 21.12.2011
IV.3.4) Time limit for receipt of tenders or requests to participate
21.12.2011 - 12:00
IV.3.5) Date of dispatch of invitations to tender or to participate to
selected candidates
6.1.2012
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up
English.
Section VI: Complementary information
VI.3) Additional information
Additional information:
— All applicants that express an interest are required to complete a
pre-Qualification Questionnaire (PQQ) document which seeks information
including economic and financial standing, technical ability and
experience. Failure to answer all questions in the PQQ and provide
supporting documentation requested may result in disqualification,
— Applicants that wish to submit an Expression of Interest as individual
organisations or as part of a consortium are invited to do so.
All expressions of interest must be made via our procurement portal -
http://westberks.klickstream.com/ Suppliers will be requested to register
in the first instance. This is a free of charge service. Once registered,
applicants will be able to download the pre-qualification documents.
— The PQQ documentation must be returned via the procurement portal,
— The deadline for receipt of the completed pre-qualification document is
12 noon on Wednesday 21.12.2011. Suppliers are advised to allow adequate
time for uploading documents and to dispatch the electronic response well
in advance of the closing time to avoid any last minute problems. The
postbox closes precisely at the time stated, nd late submissions will not
be accepted,
— During the Tender Period the deadline to request any further information
will be approximately 10 days prior to tender return date,
— The Council reserves the right to not award a contract,
— For general information about West Berkshire please visit our web site
at
www.westberks.gov.uk.
(WB Ref:6747).
VI.4) Procedures for appeal
VI.4.1) Body responsible for appeal procedures
West Berkshire Council
Council Offices, Legal & Electoral Services, Market Street
RG14 5LD Newbury
UNITED KINGDOM
E-mail:
msullivan@westberks.gov.ukTelephone: +44 1635519415
Fax: +44 1635519431
VI.4.2) Lodging of appeals
Precise information on deadline(s) for lodging appeals: West Berkshire
Council will incorporate a minimum 10 calendar day standstill period at
the point information on award of the contract is communicated to
tenderers. This period allows unsuccessful tenderers to seek further
debriefing from the contracting authority before the contract is entered
into. Applicants have 2 working days from the notification of the award
decision to request additional debriefing and that information has to be
provided a minimum of 3 working days before the expiry of the standstill
period. Such additional information should be required from address
detailed in I.1 If an appeal regarding the award of a contract has not
been successfully resolved the Public Contracts Regulations 2006 (SI 2006
No. 5) provide for aggrieved parties who have been harmed or are at risk
of harm by a breach of the rules to take action in the High Court
(England, Wales or Northern Ireland). Any such action must be brought
promptly (generally within 3 months). Where a contract has not been
entered into, the Court may order the setting aside of the award decision
or order the authority to amend any document and may award damages. (The
purpose of the standstill period referred to above is to allow parties to
apply to the Courts to set aside the award decision before the contract is
entered into).
VI.5) Date of dispatch of this notice:
21.11.2011
Contract notice
Services
Directive 2004/18/EC