Section I: Contracting authority
I.1) Name, addresses and contact point(s)
Hanover Housing Association
Hanover House, 1 Bridge Close
For the attention of: Richard Akinsanya
TW18 4TB Staines
UNITED KINGDOM
Telephone: +44 1784446142
E-mail:
Richard.Akinsanya@hanover.org.ukInternet address(es):
General address of the contracting authority:
www.hanover.org.ukFurther information can be obtained from: The above mentioned contact
point(s)
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained
from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned
contact point(s)
I.2) Type of the contracting authority
Body governed by public law
I.3) Main activity
Housing and community amenities
I.4) Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting
authorities: no
Section II: Object of the contract
II.1) Description
II.1.1) Title attributed to the contract by the contracting authority:
Contract for the provision of office cleaning services.
(Hanover Offices: St Neots - lot 1, Staines - lot 2, Chippenham - lot 3
and Hackney - lot 4).
(Ref: HHA-110).
II.1.2) Type of contract and location of works, place of delivery or of
performance
Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance:
England.
NUTS code UK
II.1.3) Information about a public contract, a framework agreement or a
dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4) Information on framework agreement
Estimated total value of purchases for the entire duration of the
framework agreement
Estimated value excluding VAT: 750 000,00 GBP
II.1.5) Short description of the contract or purchase(s)
Further information on the tender can be accessed as detailed in VI.3).
Hanover is seeking suitably qualified and experienced service providers
for a 3 year contract (extendable on 2 seperate occasions both for a 1
year period at Hanover's sole descretion) to appoint suitable service
provider/s to deliver Office Cleaning Services to Hanover Offices in St
Neots (lot 1), Staines (lot 2) Chippenham (lot 3) and Hackney (lot 4).
The value of the contract is approximately 750 000 GBP excluding vat and
including all potential contract extensions.
Established in 1963 Hanover Housing Association (Hanover) is dedicated to
providing choice and independence for older people and is one of the
largest specialist providers of retirement housing and related support
services for older people in England. The Hanover Group manages nearly 19
000 retirement and extra care properties, which are available for rent or
purchase on more than 600 estates including 4 000 on behalf of other
organisations. Hanover is the innovator of Extra Care Housing (housing
with additional on-site support and facilities) with developments in 57
locations. The group employs a dedicated workforce of nearly 1 000
individuals who provide over 30 000 residents and customers with a highly
professional and personalised service.
II.1.6) Common procurement vocabulary (CPV)
90919200
II.1.
Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9) Information about variants
Variants will be accepted: yes
II.2) Quantity or scope of the contract
II.2.1) Total quantity or scope:
Estimated value excluding VAT: 750 000 GBP
II.2.2) Information about options
Options: yes
II.3) Duration of the contract or time limit for completion
Duration in months: 60 (from the award of the contract)
Information about lots
Lot No: 1
Lot title: St Neots Office
1) Short description
Nelson House.
Alington Road,
Eynesbury, St Neots,
Cambridgeshire,
PE19 6RE.
2) Common procurement vocabulary (CPV)
90919200
Lot No: 2
Lot title: Staines Office
1) Short description
Hanover House,
1 Bridge Close,
Staines,
Middlesex TW18 4TB.
2) Common procurement vocabulary (CPV)
90919200
Lot No: 3
Lot title: Chippenham Office
1) Short description
Gateway House.
Cornbrash Park,
Chippenham,
SN14 6RA.
2) Common procurement vocabulary (CPV)
90919200
Lot No: 4
Lot title: Hackney Office
1) Short description
18 London Lane,
Hackney, London.
E8 3PR.
2) Common procurement vocabulary (CPV)
90919200
Section III: Legal, economic, financial and technical information
III.1) Conditions relating to the contract
III.1.1) Deposits and guarantees required:
Deposits and guarantees, if required by Hanover, will be set out in the
contract documents.
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions governing them:
The main financing conditions and payment arrangements applicable to this
procurement will be set out in the contract documents.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded:
Joint and several liability.
III.1.4) Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Under this contract the service
provider and its supply chain will be required to actively participate in
the achievement of social and/or environmental policy objectives relating
to recruitment and training and supply chain initiatives. Accordingly
contract performance conditions may relate in particular to social and
environmental consideration.
III.2) Conditions for participation
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements
are met: In accordance with Articles 45 to 50 of Directive 2004/18/EC and
Regulations 23 to 26 of the Public Contracts Regulations 2006 as set out
in the pre-qualification questionnaire available from the website set out
at section IV.3.1 and must be returned in accordance with the instructions
on that website by the date in section IV.3.4.
III.2.2) Economic and financial ability
Information and formalities necessary for evaluating if the requirements
are met: In accordance with Articles 45 to 50 of Directive 2004/18/EC and
Regulations 23 to 26 of the Public Contracts Regulations 2006 as set out
in the pre-qualification questionnaire available from the website set out
at section IV.3.1 and must be returned in accordance with the instructions
on that website by the date in section IV.3.4.
Minimum level(s) of standards possibly required: Minimum levels of
standards required by Hanover for technical capacity will be set out in
the pre qualification questionnaire.
III.2.3) Technical capacity
Information and formalities necessary for evaluating if the requirements
are met:
In accordance with Articles 45 to 50 of Directive 2004/18/EC and
Regulations 23 to 26 of the Public Contracts Regulations 2006 as set out
in the pre-qualification questionnaire available from the website set out
at section IV.3.1 and must be returned in accordance with the instructions
on that website by the date in section IV.3.4.
Minimum level(s) of standards possibly required:
Minimum levels of standards required by Hanover for technical capacity
will be set out in the pre qualification questionnaire.
III.3) Conditions specific to services contracts
III.3.1) Information about a particular profession
Execution of the service is reserved to a particular profession: no
Section IV: Procedure
IV.1) Type of procedure
IV.1.1) Type of procedure
Restricted
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate
Envisaged minimum number 6: and maximum number 8
IV.2) Award criteria
IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated
in the specifications, in the invitation to tender or to negotiate or in
the descriptive document
IV.2.2) Information about electronic auction
An electronic auction will be used: no
IV.3) Administrative information
IV.3.1) File reference number attributed by the contracting authority:
HHA-110
IV.3.2) Previous publication(s) concerning the same contract
no
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document
Payable documents: no
IV.3.4) Time limit for receipt of tenders or requests to participate
23.12.2011 - 12:00
IV.3.5) Date of dispatch of invitations to tender or to participate to
selected candidates
16.1.2012
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up
English.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: 36 to 60 months
VI.2) Information about European Union funds
The contract is related to a project and/or programme financed by European
Union funds: no
VI.3) Additional information
The Contracting Authority intends to use an eTendering system in this
procurement exercise.
Suppliers instructions on how to express interest in this tender:
1. Register your company on the eSourcing portal (this is only required
once):
browse to the eSourcing Portal:
https://hanover.bravosolution.co.uk and
click the link to register,
accept the terms and conditions and click 'continue',
enter your correct business and user details,
note the username you chose and click 'Save' when complete,
you will shortly receive an email with your unique password (please keep
this secure).
2. Express an Interest in the tender:
login to the portal with the username/password,
click the 'PQQs/ITTs Open To All Suppliers' link. (These are
Pre-Qualification Questionnaires or Invitations to Tender open to any
registered supplier),
click on the relevant PQQ/ITT to access the content,
click the 'Express Interest' button at the top of the page,
this will move the PQQ/ITT into your 'My PQQs/My ITTs' page. (This is a
secure area reserved for your projects only),
you can now access any attachments by clicking 'Buyer Attachments' in
the 'PQQ/ITT Details' box.
3. Responding to the tender:
click 'My Response' under 'PQQ/ITT Details', you can choose to 'Create
Response' or to 'Decline to Respond' (please give a reason if declining),
you can now use the Messages function to communicate with the buyer
and seek any clarification,
note the deadline for completion, then follow the onscreen instructions
to complete the PQQ/ITT,
there may be a mixture of online & offline actions for you to perform
(there is detailed online help available).
You must then submit your reply using the 'Submit Response' button at the
top of the page. If you require any further assistance please consult the
online help, or contact the eTendering help desk.
VI.4) Procedures for appeal
VI.4.1) Body responsible for appeal procedures
Royal Courts of Justice
The Strand
WC4V 2LL London
UNITED KINGDOM
Telephone: +44 2074976000
Body responsible for mediation procedures
Office of Government and Commerce
Rosebery Court, St Andrews Business Park
NR7 0HS Norwich, Norfolk
UNITED KINGDOM
VI.4.2) Lodging of appeals
Precise information on deadline(s) for lodging appeals: Hanover will
observe a standstill period following award of a contract(s) and will
conduct itself in accordance with the Public Contracts Regulations 2006
(as amendedby the Public Contracts (Amendment) Regulations 2009).
VI.4.3) Service from which information about the lodging of appeals may
be obtained
Office of Government and Commerce
Rosebery Court, St Andrews Business Park, Norfolk
NR7 0HS Norwich
UNITED KINGDOM
E-mail:
servicedesk@ogc.gsi.gov.ukTelephone: +44 8450004999
Internet address:
www.ogc.gov.ukVI.5) Date of dispatch of this notice:
23.11.2011