Section I: Contracting authority
I.1) Name, addresses and contact point(s)
Devon School Partnerships - Dawlish and Newton Abbot
Dawlish Learning Partnership, Westcliff Primary School, First Avenue,
Newton Abbot Learning Community, Newton Abbot, Devon
For the attention of: Mr Nigel Armstrong
EX7 9RA Dawlish
UNITED KINGDOM
Telephone: +44 7507565834
E-mail:
nigel.armstrong@tenetservices.comFax: +44 1376515970
Further information can be obtained from: Tenet education Services Ltd
First Floor, 6 Atlantic Square Station Road, Essex
For the attention of: Nigel Armstrong
Witham
UNITED KINGDOM
Telephone: +44 1376511411
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained
from: Tenet Education Services Ltd
First Floor, 6 Atlantic Square Station Road
For the attention of: Nigel Armstrong
CM8 2TL Witham
UNITED KINGDOM
Telephone: +44 1376511411
Tenders or requests to participate must be sent to: Tenet Education
Services Ltd
First Floor, 6 Atlantic Square Station Road
For the attention of: Nigel Armstrong
CM8 2TL Witham
UNITED KINGDOM
Telephone: +44 1376511411
I.2) Type of the contracting authority
Body governed by public law
I.3) Main activity
Education
Section II: Object of the contract
II.1) Description
II.1.1) Title attributed to the contract by the contracting authority:
Devon School Learning Partnerships.
II.1.2) Type of contract and location of works, place of delivery or of
performance
Services
Service category No 14: Building-cleaning services and property management
services
Main place of performance: Newton Abbot Learning Partnership and Dawlish
Learning Partnerships comprising of 5 schools in each section.
NUTS code UKK43
II.1.3) Information about a public contract, a framework agreement or a
dynamic purchasing system (DPS)
The notice involves a public contract
II.1.5) Short description of the contract or purchase(s)
The Newton Abbot Learning Partnership and the Dawlish Learning Partnership
are looking for suitable qualified cleaning contractor to deliver a daily,
weekly, monthly, quarterly and 6 monthly cleaning service to the separate
group of schools.
Currently there are 5 schools in each of the partnerships that wish to be
included in this process. There will be 2 separate Lots for the
partnerships, Newton Abbot Learning Partnership (NALC) and the Dawlish
Learning Partnership (DLP). Contractor may bid for either one or both of
the Lots.
Total square metreage for each of the Lots is circa 10 000 square metre
approximately and more information will be detailed at the site visits.
II.1.6) Common procurement vocabulary (CPV)
90911200
II.1.7) Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.
Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9) Information about variants
Variants will be accepted: no
II.2) Quantity or scope of the contract
II.2.1) Total quantity or scope
Value below is the estimated contract value range for the duration of the
initial 3 year contract period.
Estimated total value of purchases for the entire duration of the
framework agreement
Estimated value excluding VAT:
Range: between 600 000 and 750 000 GBP
II.2.2) Information about options
Options: yes
Description of these options: The initial contract is for 3 years with
scope for extensions for a further period or periods of any duration, but
in any case, the total duration of any extensions shall not exceed 24
months from the last day of the initial contract period.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)
II.3) Duration of the contract or time limit for completion
Starting 2.4.2012. Completion 1.4.2015
Information about lots
Lot No: 2
Lot title: Newton Abbot Learning Partnership
1) Short description
School Cleaning Service to the following schools, subject to confirmaiton
of service costs.
Bearnes Primary.
All Saints (Marsh) Primary.
Decoy Primary.
Kingkerswell Primary.
Ipplepen School.
2) Common procurement vocabulary (CPV)
90911200
Lot No: 1
Lot title: Dawlish Learning Partnership
1) Short description
School cleaning service to the following school subject to confirmaiton of
service costs,
Cockwood Primary.
Dawlish Community College.
Kenn Primary.
Starcross Primary.
Westcliff Primary.
2) Common procurement vocabulary (CPV)
90911200
Section III: Legal, economic, financial and technical information
III.1) Conditions relating to the contract
III.1.4) Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2) Conditions for participation
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements
are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being
administered by the court, where he has entered into an arrangement with
creditors, where he has suspended business activities or is in any
analogous situation arising from a similar procedure under national laws
and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an
order compulsory winding up the administration by the court or of an
arrangement with creditors or of any other similar proceedings under
national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata
in accordance with the legal provisions of the country of any offence
concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means
which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social
security contributions in accordance with the legal provisions of the
country in which he is established or with those of the country of the
contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in
accordance with the legal provisions of the country in which he is
established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information
required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal
organization, as defined in Article 2(1) of Council Joint Action
98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in
Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council
Joint Action 98/742/JHA3 respectively;
(j)has been the subject of a conviction for fraud within the meaning of
Article 1 of the Convention relating to the protection of the financial
interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined
in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of
the use of the financial system for the purpose of money laundering.
Information and formalities necessary for evaluating if requirements are
met:
In the first instance, candidates should register with
www.tenet4tenders.com and express an interest in the contract. Contract
details can be found under the ‘Latest Opportunities’ section of the
tenet4tenders homepage. A pre qualification qualification questionnaire
will need to be completed and returned (via
www.tenet4tenders.com) as part
of the request to participate process. Candidates will need to provide as
part of the request to participate process details of enrolment on
professional or trade registers and details on whether bankruptcy,
convictions of professional misconduct, non payment relating to social
security contributions or taxes applies to the economic operator. Economic
operators may be excluded from participation if any of these circumstances
applies. Any candidate found to be guilty of serious misrepresentation in
proving false or inaccurate information may be declared ineligible and not
selected to continue with the process.
III.2.2) Economic and financial ability
Information and formalities necessary for evaluating if the requirements
are met: In the first instance, candidates should register with
www.tenet4tenders.com and express an interest in the contract. Contract
details can be found under the ‘Latest Opportunities’ section of the
tenet4tenders homepage. A pre qualification qualification questionnaire
will need to be completed and returned (via
www.tenet4tenders.com) as part
of the request to participate process. Candidates will need to provide as
part of the request to participate process details of turnover, profit and
capital and reserves for previous 3 years. Any candidate found to be
guilty of serious misrepresentation in proving false or inaccurate
information may be declared ineligible and not selected to continue with
the process.
Minimum level(s) of standards possibly required: A minimum company
turnover of 2 500 000 GBP is required for any company wishing to be
considered for the tender process.
III.2.3) Technical capacity
Information and formalities necessary for evaluating if the requirements
are met:
In the first instance, candidates should register with
www.tenet4tenders.com and express an interest in the contract. Contract
details can be found under the ‘Latest Opportunities’ section of the
tenet4tenders homepage. A pre qualification qualification questionnaire
will need to be completed and returned (via
www.tenet4tenders.com) as part
of the request to participate process. Candidates will need to provide as
part of the request to participate process evidence of business quality
standards, accreditations, and relevant experience. Any candidate found to
be guilty of serious misrepresentation in proving false or inaccurate
information may be declared ineligible and not selected to continue with
the process.
Minimum level(s) of standards possibly required
A minimum company turnover of 2 500,000 is required for any company
wishing to be considered for the tender process.
III.3) Conditions specific to services contracts
III.3.1) Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2) Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of
the staff responsible for the execution of the service: yes
Section IV: Procedure
IV.1) Type of procedure
IV.1.1) Type of procedure
Accelerated restricted
Justification for the choice of accelerated procedure As advised by the
European Commission, in the current economic climate, a faster procurement
process will benefit economies by providing a quicker distribution of
public funds into markets. As advised by OGC, any above threshold
procurement is classified as a major project and therefore the reduced
timescales can be applied.
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate
Envisaged number of operators 6
Objective criteria for choosing the limited number of candidates: The
Selection criteria can be found in the Request to Participate (Pre
Qualification Questionnaire) documentation.
IV.2) Award criteria
IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated
in the specifications, in the invitation to tender or to negotiate or in
the descriptive document
IV.2.2) Information about electronic auction
An electronic auction will be used: no
IV.3) Administrative information
IV.3.2) Previous publication(s) concerning the same contract
no
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document
Payable documents: no
IV.3.4) Time limit for receipt of tenders or requests to participate
18.11.2011 - 12:00
IV.3.5) Date of dispatch of invitations to tender or to participate to
selected candidates
25.11.2011
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up
English.
IV.3.
Conditions for opening tenders
Persons authorised to be present at the opening of tenders: no
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: 30 Months from
contract start date
VI.2) Information about European Union funds
The contract is related to a project and/or programme financed by European
Union funds: no
VI.3) Additional information
Section II.3) – dates refer to the initial 3 year contract period and do
not include the option of the 1 year extensions.
Section IV.3.5) – dates are an estimate.
Section IV.3.
– Conditions for opening tenders, Date: 16.12.2011, dates
are an estimate, Time: 12:00.
In the first instance, candidates should register with
www.tenet4tenders.com and express an interest in the contract. Contract
details can be found under the ‘Latest Opportunities’ section of the
tenet4tenders homepage. A pre qualification qualification questionnaire
will need to be completed and returned (via
www.tenet4tenders.com) as part
of the request to participate process. The questionnaire will cover area
management, company structure, and financial information, quality
assurance policies, health and safety, evidence of similar experience and
references.
The Contracting Authority shall not be under any obligation to accept the
lowest tender or any tender. The Contracting Authority reserves the right
to cancel the entire or parts of the tender, without such an action
conferring any right to compensation on the Tenderers.
The Contracting Authority has no liability to settle any cost incurred by
the tenderer as a result of the tendering procedure.
VI.4) Procedures for appeal
VI.4.2) Lodging of appeals
Precise information on deadline(s) for lodging appeals: The authority will
incorporate a minimum 10 calendar day standstill period (or 15 days if non
electronic methods used) at the point that information on the award of the
contract is communicated to tenderers.
If an appeal regarding the award of contract has not been successfully
resolved then the Public Contracts Regulations 2006 provide for aggrieved
parties who have been harmed or are at risk of harm by breach of the rules
to take action in the High Court.
Any such action must be brought promptly (generally within 3 months).
VI.5) Date of dispatch of this notice:
3.11.2011