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Section I: Contracting authority

I.1) Name, addresses and contact point(s)
Penwith Housing Association Ltd
Penwith Housing, 67 Morrab Road
Contact point(s): Mr Tony Pike
For the attention of: Mr Tony Pike
TR18 2QJ Penzance
UNITED KINGDOM
E-mail: tony.pike@dchgroup.com
Further information can be obtained from: Penwith Housing Association
Internet address: www.advantageswtenders.co.uk
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained
from: Penwith Housing Association
Internet address: www.advantageswtenders.co.uk
Tenders or requests to participate must be sent to: Penwith Housing
Association
Internet address: www.advantageswtenders.co.uk
I.2) Type of the contracting authority
Body governed by public law
I.3) Main activity
Housing and community amenities
I.4) Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting
authorities: no

Section II: Object of the contract

II.1) Description
II.1.1) Title attributed to the contract by the contracting authority:
Cleaning Contract (Cornwall) 2012 - 2015.
II.1.2) Type of contract and location of works, place of delivery or of
performance
Services
Service category No 14: Building-cleaning services and property management
services
Main place of performance: UK, Cornwall.
NUTS code UKK3
II.1.3) Information about a public contract, a framework agreement or a
dynamic purchasing system (DPS)
The notice involves a public contract
II.1.5) Short description of the contract or purchase(s)
Provision of cleaning services for offices, tenant / resident communal
areas and other areas as required.
II.1.6) Common procurement vocabulary (CPV)
90910000, 90919200, 90911200, 90911300
II.1.7) Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1. Lots
This contract is divided into lots: no
II.1.9) Information about variants
Variants will be accepted: yes
II.2) Quantity or scope of the contract
II.2.1) Total quantity or scope
Cleaning of 4 offices and communal areas to 42 blocks of flats. Window
cleaning to 3 offices and 19 blocks of flats. These are current numbers
and may change in advance of or during the contract.
Anticipated value range of 410 000 GBP - 680 000 GBP is the total
anticipated value over 5 year period (including the value of the option to
extend the contract by two extension of 12 months each).
Estimated total value of purchases for the entire duration of the
framework agreement
Estimated value excluding VAT:
Range: between 410 000 and 680 000 GBP
II.2.2) Information about options
Options: yes
Description of these options: The contract may include properties acquired
or disposed of during the contract or where existing contracts are in
place and yet to come to an end.
The contract will contain the provision to extend the contract by two
extensions of 12 months each which will be subjected to a satisfactory
review of performance and at the discretion of PHA.
II.3) Duration of the contract or time limit for completion
Starting 2.4.2012. Completion 31.3.2017

Section III: Legal, economic, financial and technical information

III.1) Conditions relating to the contract
III.1.1) Deposits and guarantees required
Parent Company Guarantee on terms acceptable to PHA may be required.
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions governing them
Financing conditions and payment arrangements will be set out in the
tender documents.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded
The contracting authority reserves the right to require groupings of
suppliers to take a particular legal form or to require a single supplier
to take primary liability or to require that each party undertakes joint
and several liability.
III.1.4) Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2) Conditions for participation
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements
are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being
administered by the court, where he has entered into an arrangement with
creditors, where he has suspended business activities or is in any
analogous situation arising from a similar procedure under national laws
and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an
order compulsory winding up the administration by the court or of an
arrangement with creditors or of any other similar proceedings under
national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata
in accordance with the legal provisions of the country of any offence
concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means
which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social
security contributions in accordance with the legal provisions of the
country in which he is established or with those of the country of the
contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in
accordance with the legal provisions of the country in which he is
established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information
required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal
organization, as defined in Article 2(1) of Council Joint Action
98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in
Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council
Joint Action 98/742/JHA3 respectively;
(j)has been the subject of a conviction for fraud within the meaning of
Article 1 of the Convention relating to the protection of the financial
interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined
in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention
of the use of the financial system for the purpose of money laundering.
Information and formalities necessary for evaluating if requirements are
met:
Contained within the pre-qualification questionnaire.
III.2.2) Economic and financial ability
Information and formalities necessary for evaluating if the requirements
are met: Contained within the pre-qualification questionnaire.
Minimum level(s) of standards possibly required: This project has minimum
requirements for economic and finanical capability that are specified
within the pre-qualification questionnaire.
III.2.3) Technical capacity
Information and formalities necessary for evaluating if the requirements
are met:
Contained within the pre-qualification questionnaire.
Minimum level(s) of standards possibly required
This project has minimum requirements for technical or professional
ability that are specified within the pre-qualification questionnaire.
III.3) Conditions specific to services contracts
III.3.1) Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2) Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of
the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1) Type of procedure
IV.1.1) Type of procedure
Restricted
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate
Envisaged minimum number 5 and maximum number 8
Objective criteria for choosing the limited number of candidates:
Contained within the pre-qualification questionnaire.
IV.2) Award criteria
IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated
in the specifications, in the invitation to tender or to negotiate or in
the descriptive document
IV.2.2) Information about electronic auction
An electronic auction will be used: no
IV.3) Administrative information
IV.3.1) File reference number attributed by the contracting authority:
DNWD-8MDBX8 / P999
IV.3.2) Previous publication(s) concerning the same contract
no
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document
Payable documents: no
IV.3.4) Time limit for receipt of tenders or requests to participate
5.12.2011 - 12:00
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up
English.
IV.3. Conditions for opening tenders
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1) Information about recurrence
This is a recurrent procurement: no
VI.2) Information about European Union funds
The contract is related to a project and/or programme financed by European
Union funds: no
VI.3) Additional information
Penwith Housing Association (PHA) is part of the Devon & Cornwall Housing
Group (DCH). PHA manages DCH stock in Cornwall. Due to envisaged internal
restructuring it is possible that the name of the Client may at the time
of entering the contract be PHA or DCH. Consequently this notice is placed
with the intention that whichever name is appropriate at the time will be
the client name.
To access the documentation please register at
www.advantageswtenders.co.uk. You must download the pre-qualification
questionnaire, complete it and submit it by the submission time/date.
Please note within the PQQ the requirement for references and the process
for providing these.
VI.4) Procedures for appeal
VI.4.3) Service from which information about the lodging of appeals may
be obtained
Penwith Housing Association
67 Morrab Street
Penzance
UNITED KINGDOM
VI.5) Date of dispatch of this notice:
28.10.2011