Section I: Contracting authority
I.1) Name, addresses and contact point(s)
Seven Locks Housing Limited
1A Anson House, 8 Compass Point, Northampton Road, Leicestershire
For the attention of: Nicky Hastie
LE16 9HW Market Harborough
UNITED KINGDOM
Telephone: +44 1707339800
E-mail:
sevenlockshousing@echelonconsultancy.co.ukFax: +44 1707339801
Internet address(es)
General address of the contracting authority
www.sevenlockshousing.co.ukFurther information can be obtained from: The above mentioned contact
point(s)
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained
from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned
contact point(s)
I.2) Type of the contracting authority
Body governed by public law
I.3) Main activity
Housing and community amenities
I.4) Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting
authorities: no
Section II: Object of the contract
II.1) Description
II.1.1) Title attributed to the contract by the contracting authority:
Communal cleaning and window cleaning services.
II.1.2) Type of contract and location of works, place of delivery or of
performance
Services
Service category No 14: Building-cleaning services and property management
services
Main place of performance: Various locations throughout Leicestershire.
NUTS code UKF21,UKF22
II.1.3) Information about a public contract, a framework agreement or a
dynamic purchasing system (DPS)
The notice involves a public contract
II.1.5) Short description of the contract or purchase(s)
The provision of a cleaning and window cleaning service to blocks,
leasehold properties and Seven Locks office. This includes 12 sheltered
schemes, 1 office and 64 general rented blocks.
II.1.6) Common procurement vocabulary (CPV)
90911000, 90911200, 90914000, 90918000, 90911300, 90910000
II.1.7) Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.
Lots
This contract is divided into lots: no
II.1.9) Information about variants
Variants will be accepted: no
II.2) Quantity or scope of the contract
II.2.1) Total quantity or scope
The provision of cleaning and window cleaning service to Seven Locks
Housing stock and office throughout Leicestershire. Estimated value 104
000 GBP excluding VAT per year.
Estimated total value of purchases for the entire duration of the
framework agreement
Estimated value excluding VAT:
Range: between 100 000,00 and 120 000,00 GBP
II.2.2) Information about options
Options: no
II.2.3) Information about renewals
This contract is subject to renewal: no
II.3) Duration of the contract or time limit for completion
Duration in months: 60 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1) Conditions relating to the contract
III.1.1) Deposits and guarantees required
The right to require the provision of appropriate guarantees, bonds,
warranties and insurances is reserved. Details of these will be set out in
the contract documents.
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions governing them
To be set out in the contract - likely to be based on the presentation of
a monthly invoice broken down by scheme to allow service charges to be
applied.
III.1.4) Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Throughout the contract, the
provider will be required to actively participate in the achievement of
social and/or environmental policy objectives relating to recruitment and
training.
III.2) Conditions for participation
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements
are met: As detailed in the pre-qualification questionnaire.
III.2.2) Economic and financial ability
Information and formalities necessary for evaluating if the requirements
are met: As detailed in the pre-qualification questionnaire.
Minimum level(s) of standards possibly required: As detailed in the
pre-qualification questionnaire.
III.2.3) Technical capacity
Information and formalities necessary for evaluating if the requirements
are met:
As detailed in the pre-qualification questionnaire.
Minimum level(s) of standards possibly required
As detailed in the pre-qualification questionnaire.
III.3) Conditions specific to services contracts
III.3.1) Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2) Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of
the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1) Type of procedure
IV.1.1) Type of procedure
Restricted
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate
Envisaged number of operators 5
Objective criteria for choosing the limited number of candidates: As
detailed in the pre-qualification questionnaire.
IV.2) Award criteria
IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated
in the specifications, in the invitation to tender or to negotiate or in
the descriptive document
IV.2.2) Information about electronic auction
An electronic auction will be used: no
IV.3) Administrative information
IV.3.1) File reference number attributed by the contracting authority:
ECH354
IV.3.2) Previous publication(s) concerning the same contract
no
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document
Time limit for receipt of requests for documents or for accessing
documents: 15.11.2011 - 12:59
Payable documents: no
IV.3.4) Time limit for receipt of tenders or requests to participate
15.11.2011 - 13:00
IV.3.5) Date of dispatch of invitations to tender or to participate to
selected candidates
21.11.2011
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up
English.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement: no
VI.3) Additional information
The Authority reserves the right not to award a contract or award a
contract part or part of the services only. Successful service providers
should also note that the incumbent service provider's work force may
transfer across to the selected service provider, in which case the
provisions of the Transfer of Undertakings (Protection of Employment)
Regulations 2006 may apply.
VI.4) Procedures for appeal
VI.4.1) Body responsible for appeal procedures
Royal Courts of Justice
WC2A 2LL Strand
UNITED KINGDOM
Telephone: +44 2079476000
Body responsible for mediation procedures
Royal Courts of Justice
WC2A 2LL Strand
UNITED KINGDOM
Telephone: +44 2079476000
VI.4.2) Lodging of appeals
Precise information on deadline(s) for lodging appeals: The contracting
authority will allow a period of at least ten calendar days between the
date it gives to candidates of the decision to award the proposed
agreement and the date on which it proposes to conclude the agreement. If,
by midnight on the second working day of the ten day standstill period,
the contracting authority receives a request in writing from a candidate
as to why it was unsuccessful, the contracting authority is required to
provide additional information to the candidate.
That information must be provided at least three working days before the
expiry of the ten days’ standstill period (though the standstill period
may be extended if it is not possible to provide the information in time).
Requests for additional information should be sent to the contact in
Section I.1. An aggrieved candidate who claims that it has suffered or
risked loss or damage as a result of a breach by the contracting authority
of its duties under the Public Contract Regulations 2006 may take
proceedings in the High Court. Any such proceedings must be brought
promptly and in any event within 3 months from the date on which grounds
for bringing proceedings first arose (the Court has discretion to extend
the period for a good reason).
If an appeal regarding the award of a contract has not been successfully
resolved the Public Contracts Regulations 2006 (SI 2006 No 5) provide for
aggrieved parties who have been harmed or are at risk of harm by a breach
of the rules to take action in the High Court (England, Wales and Northern
Ireland). Any such action must be brought promptly (generally within 3
months). Where a contract has not been entered into, the Court may order
the setting aside of the award decision or order the contracting authority
to amend any document and may award damages. If the contract has been
entered into the Court may only award damages.
VI.4.3) Service from which information about the lodging of appeals may
be obtained
Royal Court of Justice
WC2A 2LL Strand
UNITED KINGDOM
Telephone: +44 2079476000
VI.5) Date of dispatch of this notice:
6.10.2011