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Solihull College - Cleaning Services
« on: July 21, 2011, 11:17:00 am »
SECTION I: CONTRACTING AUTHORITY

I.1) NAME, ADDRESSES AND CONTACT POINT(S)
Solihull College
Blossomfield Road
Attn: Clerk to the Corporation
B91 1SB Solihull
UNITED KINGDOM
Tel. +44 1216787000
E-mail: procurement@solihull.ac.uk
Fax +44 1216787200
Internet address(es)
General address of the contracting authority www.solihull.ac.uk
Address of the buyer profile
http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA1625
Further information can be obtained at: Solihull College
Blossomfield Road
Attn: Procurement
B91 1SB Solihull
UNITED KINGDOM
Tel. +44 7977216240
E-mail: procurement@solihull.ac.uk
Fax +44 1216787200
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
Solihull College
Blossomfield Road
Attn: Procurement
B91 1SB Solihull
UNITED KINGDOM
Tel. +44 7977216240
E-mail: procurement@solihull.ac.uk
Fax +44 1216787200
Tenders or requests to participate must be sent to: Solihull College
Blossomfield Road
Attn: Clerk to the Corporation
B91 1SB Solihull
UNITED KINGDOM
Tel. +44 1216787000
Fax +44 1216787200
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES
Body governed by public law
Education

SECTION II: OBJECT OF THE CONTRACT

II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority
Contract for the Provision of a Managed Cleaning Service.
II.1.2) Type of contract and location of works, place of delivery or of
performance
Services
Service category: No 14
Main place of performance Solihull College sites.
NUTS code UKG
II.1.3) The notice involves
A public contract
II.1.5) Short description of the contract or purchase(s)
Provision of a fully managed cleaning service across Solihull College
sites (as specified).
40 month contract with the option to extend for a further 24 months in 12
month increments.
NOTE: To register your interest in this notice and obtain any additional
information please visit the myTenders Web Site at
http://www.myTenders.org/Search/Search_Switch.aspx?ID=82486.
II.1.6) Common procurement vocabulary (CPV)
90910000
II.1.7) Contract covered by the Government Procurement Agreement (GPA)
Yes
II.1.8) Division into lots
No
II.1.9) Variants will be accepted
No
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope
GIA of Solihull College is approximately 35 000 m2.
II.2.2) Options
Yes
description of these options: At the end of the initial 40 month contract
period the College reserves the option to extend the contract for a
further 24 months in two 12 month increments.
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION
Starting 1.4.2012. Completion 31.7.2015

SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION

III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required
Parent Company guarantees may be required.
III.1.4) Other particular conditions to which the performance of the
contract is subject
No
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if requirements are
met: (1) Candidates must comply with the requirements of both Regulations
23(1) and 23(4) of the Public Contracts Regulations 2006.
All conditions are detailed within the Pre-Qualification documents.
III.2.2) Economic and financial capacity
Information and formalities necessary for evaluating if requirements are
met: (1) All candidates will be required to provide a reference from their
bank.
(2) All candidates with an annual turnover of less than GBP4million for
the last three years will be excluded.
(3) All candidates failing to provide evidence of the mandatory minimum
insurances (detailed below) or written confirmation that the required
cover can and will be obtained prior to contract award will be excluded.
(a) Employers Liability 10 000 000 GBP per incidence or occurance.
(b) Public Liability 10 000 000 GBP per incidence or occurance.
(c) Professional Indemnity 3 000 000 GBP per incidence or occurance.
(d) Property 20 000 000 GBP per incidence or occurance.
(4) Candidates may be required to provide statements of the cash flow
forecast(s) for the current year and bank letter(s) outlining the current
cash and credit position.
(5) Electronic copies of 3 years audited accounts for non UK companies or
non-UK ultimate holding / parent companies will be required.
(6) The College reserves the right to access and use as part of the
assessment any financial information held in the public domain (Companies
House or Credit Rating Agencies i.e. Dunn & Bradstreet).
Further information regarding conditions is available within the Pre
Qualification documents.
III.2.3) Technical capacity
Information and formalities necessary for evaluating if requirements are
met:
(1) A statement of the candidate's average annual number of staff and
managerial staff over the previous 3 years.
(2) Details of the educational and professional qualifications of their
managerial staff; and those of the person(s) who would be responsible for
providing the services or carrying out the work or works under the
contract.
(3) A statement of any proportion of the contract which the [candidate]
intends to subcontract to another person.
(4) Candidates proposing to sub-contract any part of the services (other
than on an exceptional basis) will be excluded.
(5) Candidates will be required to provide a written and signed copy of
the [candidates] Health and Safety at Work statement as required by the
Health & Safety at Work Act 1974 and Management of Health and Safety at
Work Regulations 1999.
(6) All candidates will be required to provide certification from an
independent body attesting conformity to environmental management
standards in accordance with the European standard BS EN ISO 14001 or
details of how conformance to this standard is being achieved.
(7) Evidence of a Quality Management System conforming to BS EN ISO 9001
or equivalent will be required.
(8) Confirmation that as an employer the candidate complies with its
statutory obligations under the Equality Act 2010 and all other applicable
guidance, codes, legislation and regulations.
(9) Further details of relevant experience, capability and capacity will
be required.
Further information regarding conditions is available within the Pre
Qualification documents.
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.2) Legal entities should indicate the names and professional
qualifications of the staff responsible for the execution of the service
Yes

SECTION IV: PROCEDURE

IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure
Restricted
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate
Envisaged minimum number 5
Objective criteria for choosing the limited number of candidates:
Selection criteria will be a combination of the financial and non
financial factors listed below.
(1) Financial – evidence of good economic and financial standing. This may
entail independent financial checks. Candidates must provide evidence of
an annual turnover of a minimum of 4 000 000 GBP for the last 3 years to
be considered for further evaluation.
(2) Insurance - All candidates failing to provide evidence of the
mandatory minimum insurances (detailed below) or written confirmation that
the required cover can and will be obtained prior to contract award will
be excluded.
(a) Employers Liability 10 000 000 GBP per incidence or occurance.
(b) Public Liability 10 000 000 GBP per incidence or occurance.
(c) Professional Indemnity 3 000 000 GBP per incidence or occurance.
(d) Property 20 000 000 GBP per incidence or occurance.
(3) Experience of the educational environment in which the College
operates.
(4) Capability - evidence via demonstration of a proven track record and
success in providing similar services to those required.
(5) Capacity – evidence of resources available and core competencies.
(6) Quality Management Standards - evidence of robust Quality Management
Systems in place.
(7) Organisational data and other factors as detailed in the range of
Pre-Qualification Questionnaire (PQQ) questions.
(8) Candidates proposing to sub-contract any part of the services (other
than on an exceptional basis) will be excluded.
(9) Candidates must comply with the requirements of both Regulations 23(1)
and 23(4) of the Public Contracts Regulations 2006.
Further information is available within the PQQ documentation.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated
below
1. 1. Price. Weighting 50
2. 1 a. Total cost. Weighting 90
3. 1 b. Out of hours cost. Weighting 10
4. 2. Service provision. Weighting 50
5. 2 a. Operational management. Weighting 50
6. 2 b. Contract management. Weighting 40
7. 2 c. Environmental sustainability. Weighting 10
IV.2.2) An electronic auction will be used
No
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority
CLN2012
IV.3.4) Time-limit for receipt of tenders or requests to participate
18.8.2011 - 12:00
IV.3.5) Date of dispatch of invitations to tender or to participate to
selected candidates
20.10.2011
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up
English.

SECTION VI: COMPLEMENTARY INFORMATION

VI.3) ADDITIONAL INFORMATION
(1) Candidates are required to register their interest in this exercise
via the myTenders website ONLY. The College will accept no responsibility
for failure to issue documentation to candidates failing to comply with
this request. The myTenders register of interest is a free of charge
service to all candidates.
(2) Candidates may register their interest throughout the advertisment
period 14.7.2011 until 18.8.2011.
(3) Late registers of interest may not be accepted. The College accepts no
responsibility for delays in responding to (or failure to respond to) late
requests for PQQ documentation. No additional time will be provided to
late entrants to complete PQQ submissions.
(4) Details of how to access and download the Pre Qualification (PQQ)
documentation from Solihull College will be issued simultaneously via
blind copy email on 19.8.2011.
To reiterate, please ensure that registers of interest are completed via
the mytenders website only.
(5) Candidates will be given 28 days to complete and return a PQQ
submission (subject to (6))
(6) Candidates will be able to view and download PQQ documents until the
closing date for receipt of PQQ submissions at 12:00 hours on 16.09.11.
Candiates who fail to return their submissions before the deadline will be
excluded from the process.
(7) Shortlisted candidates (following an evaluation of the PQQ) will be
invited to tender for this provision on 20.10.2011 (date is estimated).
(MT Ref:82486).
VI.5) DATE OF DISPATCH OF THIS NOTICE:
14.7.2011