SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S)
Cleveland Police
Procurement, Police Headquarters, Ladgate Lane
Attn: Mr Lee Woodall
TS8 9EH Middlesbrough
UNITED KINGDOM
E-mail:
lee.woodall@cleveland.pnn.police.ukI.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES
Regional or local authority
Public order and safety
The contracting authority is purchasing on behalf of other contracting
authorities No
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority
Cleaning services.
II.1.2) Type of contract and location of works, place of delivery or of
performance
Services
Service category: No 14
Main place of performance Cleveland.
NUTS code UKC
II.1.4) Information on framework agreement
Estimated total value of purchases for the entire duration of the
framework agreement
estimated cost excluding VAT
Range: between 1 300 000 and 1 500 000 GBP
II.1.5) Short description of the contract or purchase(s)
Cleaning services throughout Cleveland polices property
portfolio.—Cleaning of offices and associated areas —Specialist cell
cleaning services (24 hour, 365 days a year requirement)—Crime scene and
trauma cleaning—Window cleaning services—Personal hygiene services
(sanitary disposal, hand dryers)—Consumables – toilet rolls & tissues,
paper towels, roller towels, soap, toilet brushes and holders, air
fresheners, sanitary vending products—Vehicle cleaning—Carpet cleaning.
II.1.6) Common procurement vocabulary (CPV)
90911200
II.1.7) Contract covered by the Government Procurement Agreement (GPA)
No
II.1.
Division into lots
No
II.1.9) Variants will be accepted
No
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope
—Cleaning of offices and associated areas —Specialist cell cleaning
services (24 hour, 365 days a year requirement)—Crime scene and trauma
cleaning—Window cleaning services—Personal hygiene services (sanitary
disposal, hand dryers)—Consumables – toilet rolls & tissues, paper towels,
roller towels, soap, toilet brushes and holders, air fresheners, sanitary
vending products—Vehicle cleaning—Carpet cleaning.
Excluding VAT
Range between 1 300 000 and 1 500 000 GBP
II.2.2) Options
No
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION
Duration in months: 60 (from the award of the contract)
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.4) Other particular conditions to which the performance of the
contract is subject
Yes
Contract is subject to TUPE regulations.
III.2) CONDITIONS FOR PARTICIPATION
III.2.2) Economic and financial capacity
Information and formalities necessary for evaluating if requirements are
met: (a) appropriate statements from banks or, where appropriate, evidence
of relevant professional risk indemnity insurance;
(c) a statement of the undertaking’s overall turnover and, where
appropriate, of turnover in the area covered by the contract for a maximum
of the last 3 financial years available, depending on the date on which
the undertaking was set up or the economic operator started trading, as
far as the information of these turnovers is available.
III.2.3) Technical capacity
Information and formalities necessary for evaluating if requirements are
met:
(a) a list of the works carried out over the past 5 years, accompanied by
certificates of satisfactory execution for the most important works. These
certificates shall indicate the value, date and site of the works and
shall specify whether they were carried out according to the rules of the
trade and properly completed. Where appropriate, the competent authority
shall submit these certificates to the contracting authority direct;
III.2.4) Reserved contracts
No
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession
Yes
Soft FM services - Building Cleaning.
III.3.2) Legal entities should indicate the names and professional
qualifications of the staff responsible for the execution of the service
Yes
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure
Restricted
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate
Envisaged minimum number 3 maximum number 6
Objective criteria for choosing the limited number of candidates: Formal
understanding of the capabilities of a number of suppliers operating
within the current marketplace.
Cleveland Police Authority ultimately wishes to identify 6 suitably
qualified and experienced suppliers to invite to tender for the provision
of cleaning services.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated
in the specifications, in the invitation to tender or to negotiate or in
the descriptive document
IV.2.2) An electronic auction will be used
No
IV.3) ADMINISTRATIVE INFORMATION
IV.3.2) Previous publication(s) concerning the same contract
No
IV.3.3) Conditions for obtaining specifications and additional documents
Time limit for receipt of requests for documents or for accessing
documents 18.4.2011 - 09:00
Payable documents No
IV.3.4) Time-limit for receipt of tenders or requests to participate
27.5.2011 - 12:00
IV.3.5) Date of dispatch of invitations to tender or to participate to
selected candidates
18.4.2011
IV.3.
Conditions for opening tenders
Date: 22.7.2011 - 12:00
Persons authorised to be present at the opening of tenders Yes
Head of Finance Police Authority representative.
SECTION VI: COMPLEMENTARY INFORMATION
VI.1) THIS IS A RECURRENT PROCUREMENT
No
VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS
No
VI.4) PROCEDURES FOR APPEAL
VI.4.1) Body responsible for appeal procedures
Cleveland Police Authority
PO Box 70 Ladgate Lane
TS8 9EH Middlesbrough
UNITED KINGDOM
Body responsible for mediation procedures
Cleveland Police Authority
PO Box 70 Ladgate Lane
TS8 9EH Middlesbrough
UNITED KINGDOM
VI.4.3) Service from which information about the lodging of appeals may
be obtained
Cleveland Police Authority
PO Box 70 Ladgate Lane
TS8 9EH Middlesbrough
UNITED KINGDOM
VI.5) DATE OF DISPATCH OF THIS NOTICE:
18.4.2011