SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S)
Kent and Medway NHS Facilities
Riverside House, Sir Thomas Longley Road, Medway City Estate
Attn: Natalie Polyblank/ Hazel King
ME2 4FN Rochester
UNITED KINGDOM
Tel. +44 1634739721
E-mail:
Procurement.eoi@nhs.netFurther information can be obtained at: As in above-mentioned contact
point(s)
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
As in above-mentioned contact point(s)
Tenders or requests to participate must be sent to: As in above-mentioned
contact point(s)
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES
Regional or local authority
Health
The contracting authority is purchasing on behalf of other contracting
authorities Yes
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority
Window cleaning services.
II.1.2) Type of contract and location of works, place of delivery or of
performance
Services
Service category: No 14
NUTS code UKJ4
II.1.3) The notice involves
A public contract
II.1.5) Short description of the contract or purchase(s)
Accommodation, building and window cleaning services. Kent and Medway NHS
Facilities on behalf of its NHS client trusts, invites expressions of
interest from suitably qualified and experienced bidders to undertake a
high quality Window Cleaning service to NHS sites and clinics throughout
Kent, to the following NHS trusts:- NHS Eastern and Coastal Kent NHS
Medway NHS West Kent Eastern and Coastal Kent Community Health NHS Trust
Medway Community Healthcare West Kent Community Health This contract can
also be accessed by the following organisations without any obligation on
them to participate: Kent and Medway NHS and Social care partnership
trust. Please note that from 1.4.2011, West Kent Community Services and
Eastern and Coastal Kent Community Health NHS Trust are merging and will
be known as: Kent Community Health NHS Trust, and therefore will be able
to access this contract accordingly. The premises covered by the contract
are NHS properties and are spread geographically across Kent. The list of
sites and participating trusts may increase or decrease due to constant
changes within the NHS. A price per property clean is therefore required.
A full list of sites will be available in the full tender documentation.
It is envisaged that the contract will be a three (3) year contract with
the option to extend for a further one (1) year. The contract value range
indicated is based on the previous financial years’ spend. Expressions of
interest must be emailed to
procurement.eoi@nhs.net only. Following the
closing date for expressions of interest, a pre-qualification
questionnaire (PPQ) will be sent to all bidders. Bidders will be required
to complete a PQQ. The evaluation of this PQQ will establish those
companies who have been short listed and permitted to tender.
II.1.6) Common procurement vocabulary (CPV)
90911000
II.1.7) Contract covered by the Government Procurement Agreement (GPA)
Yes
II.1.
Division into lots
Yes
tenders should be submitted for one or more lots
II.1.9) Variants will be accepted
No
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope
Value indicated is total contract value across all sites based on
historical spend.
Excluding VAT
Range between 140 000 and 170 000 GBP
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION
Duration in months: 36 (from the award of the contract)
INFORMATION ABOUT LOTS
LOT NO: 1
TITLE BR & DA
1) SHORT DESCRIPTION
BR & DA postcodes.
2) COMMON PROCUREMENT VOCABULARY (CPV)
90911000
LOT NO: 2
TITLE TN
1) SHORT DESCRIPTION
TN postcodes.
2) COMMON PROCUREMENT VOCABULARY (CPV)
90911000
LOT NO: 3
TITLE ME
1) SHORT DESCRIPTION
ME postcode.
2) COMMON PROCUREMENT VOCABULARY (CPV)
90911000
LOT NO: 4
TITLE CT
1) SHORT DESCRIPTION
CT postcodes.
2) COMMON PROCUREMENT VOCABULARY (CPV)
90911000
LOT NO: 5
TITLE Kent Wide
1) SHORT DESCRIPTION
All postcodes in Kent.
2) COMMON PROCUREMENT VOCABULARY (CPV)
90911000
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if requirements are
met: (a) Is bankrupt or is being wound up, where his affairs are being
administered by the court, where he has entered into an arrangement with
creditors, where he has suspended business activities or is in any
analogous situation arising from a similar procedure under national laws
and regulations;
(b) Is the subject of proceedings for a declaration of bankruptcy, for an
order for compulsory winding up or administration by the court or of an
arrangement with creditors or of any other similar proceedings under
national laws and regulations;
(c) Has been convicted by a judgement which has he force of res judicata
in accordance with the legal provisions of the country of any offence
concerning his professional conduct;
(d) Has been guilty of grave professional misconduct proven by ay means
which the contracting authorities can demonstrate;
(e) Has not fulfilled obligations relating to the payment of social
security contributions in accordance with the legal provisions of the
country in which he is established or with those of the country of the
contracting authority;
(f) Has not fulfilled obligations relating to the payment of taxes in
accordance with the legal provisions of the country in which he is
established or with those of the country of the contracting authority;
(g) Is guilty of serious misrepresentation in supplying the information
required under this section or has not supplied such information;
(h) Has been the subject of a conviction for participation in a criminal
organisation as defined in Article 2(1) of Council Joint Action
98/733/JHA;
(i) Has been the subject of a conviction for corruption, as defined in
Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council
Joint Action 98/742/JHA3 respectively;
(j) Has been the subject of a conviction for fraud within the meaning of
Article 1 of the Convention relating to the protection of the financial
interests of the European Communities;
(k) Has been the subject of a conviction for money laundering, as defined
in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of
the use of the financial system for the purpose of money laundering.
III.2.2) Economic and financial capacity
Information and formalities necessary for evaluating if requirements are
met: (a) Appropriate statements from banks or, where appropriate, evidence
of relevant professional risk indemnity insurance;
(b) The presentation of balance-sheets or extracts from the
balance-sheets, where publication of the balance-sheet is required under
the law of the country in which the economic operator is established;
(c) A statement of the undertaking's overall turnover and, where
appropriate, of turnover in the area covered by the contract for a maximum
of the last 3 financial years available, depending on the date on which
the undertaking was set up or the economic operator started trading, as
far as the information on these turnovers is available.
III.2.3) Technical capacity
Information and formalities necessary for evaluating if requirements are
met:
(a) A list of the works carried out over the past 5 years, accompanied by
certificates of satisfactory execution for the most important works. These
certificates shall indicate the value, date and site of the works and
shall specify whether they were carried out according to the rules of the
trade and properly completed. Where appropriate, the competent authority
shall submit these certificates to the contracting authority direct;
(b) A list of the principal deliveries effected or the main services
provided in the past 3 years, with the sums, dates and recipients, whether
public or private, involved. Evidence of delivery and services provided
shall be given: - where the recipient was a contracting authority, in the
form of certificates issued or countersigned by the competent authority, -
where the recipient was a private purchaser, by the purchaser's
certification or, failing this, simply by a declaration by the economic
operator;
(c) An indication of the technicians or technical bodies involved, whether
or not belonging directly to the economic operator's undertaking,
especially those responsible for quality control and, in the case of
public works contracts, those upon whom the contractor can call in order
to carry out the work;
(d) A description of the technical facilities and measures used by the
supplier or service provider for ensuring quality and the undertaking's
study and research facilities;
(e) Where the products or services to be supplied are complex or,
exceptionally, are required for a special purpose, a check carried out by
the contracting authorities or on their behalf by a competent official
body of the country in which the supplier or service provider is
established, subject to that body's agreement, on the production
capacities of the supplier or the technical capacity of the service
provider and, if necessary, on the means of study and research which are
available to it and the quality control measures it will operate;
(f) The educational and professional qualifications of the service
provider or contractor and/or those of the undertaking's managerial staff
and, in particular, those of the person or persons responsible for
providing the services or managing the work;
(g) For public works contracts and public services contracts, and only in
appropriate cases, an indication of the environmental management measures
that the economic operator will be able to apply when performing the
contract;
(h) A statement of the average annual manpower of the service provider or
contractor and the number of managerial staff for the last 3 years;
(i) A statement of the tools, plant or technical equipment available to
the service provider or contractor for carrying out the contract;
(j) An indication of the proportion of the contract which the services
provider intends possibly to subcontract;
(k) With regard to the products to be supplied: (i) samples, descriptions
and/or photographs, the authenticity of which must be certified if the
contracting authority so requests; (ii) certificates drawn up by official
quality control institutes or agencies of recognised competence attesting
the conformity of products clearly identified by references to
specifications or standards.
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure
Restricted
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate
Envisaged minimum number 5 maximum number 20
Objective criteria for choosing the limited number of candidates: Bidders
will be required to complete a PQQ. The evaluation of this PQQ will
establish those companies who have been short listed and permitted to
tender.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated
in the specifications, in the invitation to tender or to negotiate or in
the descriptive document
IV.2.2) An electronic auction will be used
No
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority
KW022NH
IV.3.2) Previous publication(s) concerning the same contract
No
IV.3.3) Conditions for obtaining specifications and additional documents
Payable documents No
IV.3.4) Time-limit for receipt of tenders or requests to participate
13.5.2011 - 16:30
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up
English.
SECTION VI: COMPLEMENTARY INFORMATION
VI.1) THIS IS A RECURRENT PROCUREMENT
No
VI.3) ADDITIONAL INFORMATION
The contracting authority considers that this contract may be suitable for
economic operators that are small or medium enterprises (SMEs). However,
any selection of tenderers will be based solely on the criteria set out
for the procurement,and the contract will be awarded on the basis of the
most economically advantageous tender. GO reference:
GO-2011330-PRO-2268652.
VI.5) DATE OF DISPATCH OF THIS NOTICE:
30.3.2011