SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S)
Hertfordshire County Council
Hertfordshire County Council, Strategic Procurement Group, County Hall,
Pegs Lane
Attn: Christine Notley
SG13 8DQ Hertford
UNITED KINGDOM
Tel. +44 1707292464
E-mail:
chris.notley@hertscc.gov.ukFax +44 1992588416
Internet address(es)
General address of the contracting authority
http://hertscc.g2b.infoAddress of the buyer profile
http://supplyhertfordshire.g2b.info/hpf/following the instructions given in VI.3 (Additional Information)
Further information can be obtained at: As in above-mentioned contact
point(s)
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
As in above-mentioned contact point(s)
Tenders or requests to participate must be sent to: As in above-mentioned
contact point(s)
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES
Regional or local authority
General public services
The contracting authority is purchasing on behalf of other contracting
authorities No
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority
The Provision of a Building Cleaning Service for John Warner School.
II.1.2) Type of contract and location of works, place of delivery or of
performance
Services
Service category: No 14
NUTS code UKH23
II.1.3) The notice involves
A public contract
II.1.5) Short description of the contract or purchase(s)
School cleaning services. Provision of a Building Cleaning Service for
John Warner School.
II.1.6) Common procurement vocabulary (CPV)
II.1.7) Contract covered by the Government Procurement Agreement (GPA)
Yes
II.1.9) Variants will be accepted
No
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope
The Contract will be for a period of five (5) years with the option to
extend on an annual basis for up to a maximum of a further two (2) years
at the sole discretion of the Council. The anticipated annual expenditure
on this service is presently 90 000 GBP per annum.
Excluding VAT 450 000 GBP
II.2.2) Options
No
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION
Duration in months: 60 (from the award of the contract)
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure
Restricted
IV.2) AWARD CRITERIA
IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated
below
Price. Weighting 40
Quality. Weighting 60
IV.2.2) An electronic auction will be used
No
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority
Contract Reference HCC1104116 - Tender Box Access Code RKAH4C59K5
IV.3.2) Previous publication(s) concerning the same contract
No
IV.3.4) Time-limit for receipt of tenders or requests to participate
6.4.2011 - 12:00
IV.3.5) Date of dispatch of invitations to tender or to participate to
selected candidates
20.5.2011
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up
English.
SECTION VI: COMPLEMENTARY INFORMATION
VI.3) ADDITIONAL INFORMATION
John Warner School have a requirement for a Building Cleaning Contract to
cover a daily cleaning provision and an option of periodic cleaning.
Cleaning for the School is currently in-house so this contract will have a
TUPE implication.
John Warner School is situated in Hoddesdon, Hertfordshire and was
established there in 1953. The School is a mixed intake school for
students aged 11-18 with a current roll of approximately 1 100 students.
In 2004 the School became a Science College.
The contract period is for 5 years commencing on 1st September 2011, it
may be extended year on year for a further period of up to 2 years at the
Schools discretion. The annual value of this contract is approximately 90
000 GBP.
The Council reserves the right at any time to cease the tendering process
and not award a contract or to award only part of the opportunity
described in this notice. If the Council takes up this right then they
will not be responsible for, or pay the expenses or losses, which may be
incurred by any tenderer as a result.
The Council undertakes to hold confidential any information provided in
the proposal submitted, subject to the Council's obligations under the
law, including the Freedom of Information Act 2000. If the applicant
considers that any of the information submitted in the proposal should not
be disclosed because of its sensitivity then this should be stated with
the reason for considering it sensitive. The Council will then endeavour
to consult with the applicant about such sensitive information when
considering any request received under the Freedom of Information Act 2000
before replying to such a request.
Due to the current economic climate, Hertfordshire County Council reserves
the right to carry out additional financial checks on all companies
tendering for this Contract at any time during the procurement process, to
ensure that they continue to meet the Council's requirements and remain
financially viable to perform the Contract.
Please read this section carefully as it provides full instructionsonhow
to apply for this requirement. Hertfordshire County Council has moved to a
new way of e-Tendering and worked closely with its Districts and Partners
to create a joint procurement website called Supply Hertfordshire. This
website is supported by BiP Solutions who provide a system called Delta
which is the background platform to Supply Hertfordshire. The
Pre-Qualification Process This tender is a two stage process and you will
only be invited to tender if you have successfully passed through the
Pre-Qualification Questionnaire (PQQ) stage. If you wish to be considered
as a tenderer you must complete and submit a completed PQQ via 12 noon on
Wednesday 6.4.2011. PQQs cannot be uploaded after the closing date/time.
Step 1: Registering with Supply Hertfordshire.
To participate in this tender you will need to go into
http://supplyhertfordshire.g2b.info/hpf/ and register, thereafter you will
be issued with a username and password. (If you have already registered
with Delta or Supply Hertfordshire, please follow the link above where you
can log on using your existing username and password. If you have
registered and have forgotten your Username and Password, please click on
the forgotten password link below the log in box.) Please keep this
username and password secure, and do not pass it to any third parties.
Step 2: Completing your PQQ To complete the PQQ for this Tender you will
need to go into the Response Manager area and enter the access code
RKAH4C59K5. You will then need to download the relevant PQQ and complete.
Any supporting documents should be cross-referenced to the relevant
question and detailed in Appendix A of the PQQ. If the Council requires
further information concerning your application form, your organisation
will be contacted. However, please provide full details and answer all
questions, as the Council reserves the right not to ask applicants for any
further information or clarification.
Step 3: Uploading Your Completed PQQ Once you have completed your PQQ for
this Tender exercise you must then “upload” your completed response into
the Tenderbox (Access Code RKAH4C59K5). Please make sure you have
submitted your completed PQQ to the correct Access Code, the Council will
not be held accountable for any errors made by a tenderer in submitting
your completed PQQ. If you are experiencing problems, then please contact
the Delta helpdesk via email at
helpdesk@delta-esourcing.com or call +44
8452707050 (option 4) Monday to Friday 9am – 5pm for further assistance.
VI.4) PROCEDURES FOR APPEAL
VI.4.1) Body responsible for appeal procedures
See VI.4.2
VI.4.2) Lodging of appeals
Precise information on deadline(s) for lodging appeals: Hertfordshire
County Council will incorporate a minimum 10 calendar day standstill
period at the point information on the award of the contract is
communicated to tenderers.
If a complaint between the Council and the tenderer regarding the award of
a contract has not been successfully resolved the Public Contracts
Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have
been harmed or are at risk of harm by a breach of the rules to take action
in the High Court (England, Wales and Northern Ireland). Any such action
must be brought promptly (generally within 3 months). Where a contract has
not been entered into the Court may order the setting aside of the award
decision or order the authority to amend any document and may award
damages. If the contract has been entered into the Court may award damages
or declare the contract ineffective. Tenderers are advised to seek
independent legal advice in relation to remedies they can pursue under the
Public Contracts Regulations 2006 (SI 2006 No 5).
VI.5) DATE OF DISPATCH OF THIS NOTICE:
7.3.2011
CONTRACT NOTICE
Services