SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S)
Gateshead Council
Legal and Corporate Services, Corporate Procurement, Civic Centre, Regent
Street
Attn: Charlotte Alexander
NE8 1HH Gateshead
UNITED KINGDOM
Tel. +44 1914335993
E-mail:
charlottealexander@gateshead.gov.ukFax +44 1914333256
Internet address(es)
General address of the contracting authority
http://www.nepoportal.orgFurther information can be obtained at: As in above-mentioned contact
point(s)
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
As in above-mentioned contact point(s)
Tenders or requests to participate must be sent to: As in above-mentioned
contact point(s)
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES
Regional or local authority
Public order and safety
The contracting authority is purchasing on behalf of other contracting
authorities No
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority
Provision of a window cleaning service.
II.1.2) Type of contract and location of works, place of delivery or of
performance
Services
Service category: No 14
Main place of performance Tyne and Wear.
NUTS code UKC2
II.1.3) The notice involves
A public contract
II.1.5) Short description of the contract or purchase(s)
This contract covers the window cleaning service for a number of
establishments ranging from office buildings to libraries to residential
homes and schools. Many of these buildings are open to the public.
Northumbria Police and Tyne and Wear Fire and Rescue Service also wish to
participate therefore police stations and fire stations will require the
service.
II.1.6) Common procurement vocabulary (CPV)
90911000
II.1.7) Contract covered by the Government Procurement Agreement (GPA)
Yes
II.1.
Division into lots
No
II.1.9) Variants will be accepted
No
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope
The contract will require both internal and external cleaning. Some
buldings are several stories so a reach and clean system, 15 m or 22 m
self drive vehicles and staff licensed/trained to drive these vehicles are
required.
There are approximatly 125 Gateshead Council Buildings, 30 schools, 48
police stations and 11 fire stations on the contract. These vary in size,
location and requirements.
These are an estimate and only reflect the current requirments. These
figures may vary throughout the course of the contract.
Excluding VAT
Range between 50 000,00 and 58 000,00 GBP
II.2.2) Options
Yes
description of these options: The contract is for an initial period of 2
year with an option to extend for a futher 2x12 months.
provisional timetable for recourse to these options: in months: 24 (from
the award of the contract)
Number of possible renewals Range: between 2 and 5
in the case of renewable supplies or service contracts, estimated
timeframe for subsequent contracts: in months: 48 (from the award of the
contract)
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION
Duration in months: 24 (from the award of the contract)
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required
As detailed in the PQQ documents.
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions regulating them
As detailed in the PQQ documents.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded
As detailed in the PQQ documents.
III.1.4) Other particular conditions to which the performance of the
contract is subject
No
III.2) CONDITIONS FOR PARTICIPATION
III.2.2) Economic and financial capacity
Information and formalities necessary for evaluating if requirements are
met: This section will be scored based on the attached financial appraisal
matrix supplied with the PQQ documentation.
In respect of the financial evaluation of your organisation, the Council
will use the services of an independent third party to assess your
financial standing/appraisal.
If your organisation is incorporated, the financial evaluation will be
based upon your last filed accounts. If your organisation is
unincorporated the financial evaluation will be based upon your last 2
years accounts.
The approximate date appraisals will be undertaken will be between
14.2.2011 – 25.2.2011 where the organisation is a subsidiary of a group
all questions must be answered for both the subsidiary and the ultimate
parent company.
Where this PQQ is being submitted as a consortium, the financial
information is required for each member organisation.
III.2.3) Technical capacity
Information and formalities necessary for evaluating if requirements are
met:
As detailed in the PQQ documents.
III.2.4) Reserved contracts
No
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession
No
III.3.2) Legal entities should indicate the names and professional
qualifications of the staff responsible for the execution of the service
No
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure
Restricted
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate
Envisaged minimum number 5 maximum number 7
Objective criteria for choosing the limited number of candidates: As
detailed in the PQQ documentation.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated
below
1. Method for deliver of the service. Weighting 20
2. Total cost. Weighting 60
3. Health and safety. Weighting 15
4. Sustainability. Weighting 5
IV.2.2) An electronic auction will be used
No
IV.3) ADMINISTRATIVE INFORMATION
IV.3.2) Previous publication(s) concerning the same contract
No
IV.3.3) Conditions for obtaining specifications and additional documents
Time limit for receipt of requests for documents or for accessing
documents 11.1.2011 - 09:00
Payable documents No
IV.3.4) Time-limit for receipt of tenders or requests to participate
11.2.2011 - 12:00
IV.3.5) Date of dispatch of invitations to tender or to participate to
selected candidates
16.3.2011
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up
English.
SECTION VI: COMPLEMENTARY INFORMATION
VI.1) THIS IS A RECURRENT PROCUREMENT
Yes
estimated timing for further notices to be published: 36 months
VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS
No
VI.3) ADDITIONAL INFORMATION
The Transfer of Undertakings (Protection of Employment) Regulations 2006
may apply in respect of this contract. The Contracting Authority considers
that this contract may be suitable for economic operators that are small
or medium enterprises (SMEs). However, any selection of tenderers will be
based soley on the criteria set out for the procurement and the contract
will be awarded on the basis of the most economically advantageous tender.
This procurement process is being managed electronically through the
councils e-tendering system. Tender documentation will only be available
electronically and bids must be submitted using the Internet. To register
interest in this contract and to obtain immediate access to the relevant
documentation please go to
www.nepoportal.org suppliers area and register
interest against contract reference N°: QTLE-89ALLD.
VI.5) DATE OF DISPATCH OF THIS NOTICE:
10.1.2011