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SECTION I: CONTRACTING AUTHORITY

I.1) NAME, ADDRESSES AND CONTACT POINT(S)
West Sussex County Council
County Hall
Attn: Wendy Saunders
PO19 1RF Chichester
UNITED KINGDOM
Tel. +44 1243382312
E-mail: wendy.saunders@westsussex.gov.uk
Internet address(es)
General address of the contracting authority https://www.westsussex.gov.uk
Address of the buyer profile https://westsussex.bravosolution.co.uk
Further information can be obtained at: As in above-mentioned contact
point(s)
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
As in above-mentioned contact point(s)
Tenders or requests to participate must be sent to: As in above-mentioned
contact point(s)
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES
Regional or local authority
General public services
The contracting authority is purchasing on behalf of other contracting
authorities Yes

SECTION II: OBJECT OF THE CONTRACT

II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority
Building and Window Cleaning Services.
II.1.2) Type of contract and location of works, place of delivery or of
performance
Services
Service category: No 14
Main place of performance West Sussex.
NUTS code UKJ24
II.1.3) The notice involves
The establishment of a framework agreement
II.1.4) Information on framework agreement
Framework agreement with several operators
Duration of the framework agreement: Duration in year(s): 4
Estimated total value of purchases for the entire duration of the
framework agreement
estimated cost excluding VAT
Range: between 900 000 and 10 000 000 GBP
II.1.5) Short description of the contract or purchase(s)

Building and window cleaning services for school and non-educational
buildings eg. administration buildings, libraries, fire stations, highways
depots, children and family centres, day care centres etc.
II.1.6) Common procurement vocabulary (CPV)
90910000, 90919200, 90919300, 90911300, 90911200, 90911000
II.1.7) Contract covered by the Government Procurement Agreement (GPA)
Yes
II.1.9) Variants will be accepted
No
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope
As a guide the current expenditure for West Sussex County Council is in
the region of GBP 1 114 000 per annum. Figures of previous costs are given
in good faith as a guide. They should not be interpreted as an undertaking
to purchase a service to any particular value and do not form part of the
Conditions of Tender or Conditions of Contract.
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION
Duration in months: 48 (from the award of the contract)

SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION

III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required
As detailed in the tender documentation.
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions regulating them
As detailed in the tender documentation.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded
Joint and severable liability.
III.1.4) Other particular conditions to which the performance of the
contract is subject
No
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if requirements are
met: As described in the tender documents available at.
https://westsussex.bravosolution.co.uk
III.2.2) Economic and financial capacity
Information and formalities necessary for evaluating if requirements are
met: As described in the tender documents available at.
https://westsussex.bravosolution.co.uk
Minimum level(s) of standards possibly required As described in the tender
documents available at.
https://westsussex.bravosolution.co.uk
III.2.3) Technical capacity
Information and formalities necessary for evaluating if requirements are
met:
As described in the tender documents available at.
https://westsussex.bravosolution.co.uk
Minimum level(s) of standards possibly required
As described in the tender documents available at.
https://westsussex.bravosolution.co.uk
III.2.4) Reserved contracts
No

SECTION IV: PROCEDURE

IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure
Open
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate
Objective criteria for choosing the limited number of candidates: As
described in the tender documents available at
https://westsussex.bravosolution.co.uk.
It is not envisaged to have a maximum number of operators on the
framework. However bidders must meet the criteria as set out in the tender
doucmentation to be awarded a place on the framework.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated
in the specifications, in the invitation to tender or to negotiate or in
the descriptive document
IV.2.2) An electronic auction will be used
No
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority
4469
IV.3.2) Previous publication(s) concerning the same contract
Prior information notice
Notice number in OJ: 2010/S 178-271738 of 14.9.2010
IV.3.4) Time-limit for receipt of tenders or requests to participate
31.1.2011 - 15:00
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up
English.
IV.3.7) Minimum time frame during which the tenderer must maintain the
tender
Duration in days 180 (from the date stated for receipt of tender)
IV.3. Conditions for opening tenders
Date: 1.2.2011
Place
Chichester, West Sussex.
Persons authorised to be present at the opening of tenders Yes
Authorised officers of West Sussex County Council.

SECTION VI: COMPLEMENTARY INFORMATION

VI.1) THIS IS A RECURRENT PROCUREMENT
No
VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS
No
VI.3) ADDITIONAL INFORMATION
The initial framework period is for two years with the potential to extend
the framework term for up to two years subject to contractor performance
to the maximum of 4 years. This tender exercise includes a
mini-competition to award the following work.
Lot 1 - Provision of Building and Window Cleaning Services for Corporate
Administrative Buildings.
Lot 2 - Provision of Building Cleaning Services – Chichester and Arun
area.
Lot 3 - Provision of Building Cleaning Services – Crawley, Horsham and
Mid-Sussex area.
Lot 4 - Provision of Building Cleaning Services – Worthing and Adur area.
Lot 5 - Provision of Window Cleaning Services – Chichester and Arun area.
Lot 6 - Provision of Window Cleaning Services – Crawley, Horsham and
Mid-Sussex area.
Lot 7 - Provision of Window Cleaning Services – Worthing and Adur area.
Suppliers will be expected to deliver services that demonstrate a Best
Value approach as defined by the government. Public Liability Insurance to
a minimun of 10 000 000 GBP and Employers Liability Insurance to a minimum
of 10 000 000 GBP will be required.
West Sussex County Council is a Public Authority within the meaning of the
Freedom of Information Act 2000 and all correspondence received will be
dealt with in accordance with the Act.
The County Council will enter into the contract for itself and on behalf
of other public bodies which are, contracting authorities, within the
meaning of the Public Contracts Regulations 2006 and which exist or are
established or otherwise exercise some or all of their statutory functions
within the administrative county of West Sussex (the “Relevant Public
Bodies”).
Any such Relevant Public Body shall be entitled, with the prior written
consent of the Authority, to access and use the contract on the same or
substantially the same terms and conditions as agreed with the County
Council. The Contracting Authority intends to use an eTendering system in
this procurement exercise.
Suppliers Instructions How to Express Interest in this Tender~: 1.
Register your company on the eSourcing portal (this is only required once)
- Browse to the eSourcing Portal: https://westsussex.bravosolution.co.uk
and click the link to register - Accept the terms and conditions and click
‘continue’ - Enter your correct business and user details - Note the
username you chose and click ‘Save’ when complete - You will shortly
receive an email with your unique password (You should keep this secure).
2. Express an Interest in the tender - Login to the portal with the
username/password - Click the ITTs Open To All Suppliers’ link. (These are
Tenders open to any registered supplier) - Click on the relevant ITT to
access the content. - Click the ‘Express Interest’ button at the top of
the page. - This will move the ITT into your ‘My PQQs/ My ITTs’ page.
(This is a secure area reserved for your projects only) -You can now
access any attachments by clicking ‘Buyer Attachments’ in the ' ITT
Details’ box. 3. Responding to the tender - Click ‘My Response’ under ‘ITT
Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’
(please give a reason if declining) - You can now use the ‘Messages’
function to communicate with the buyer and seek any clarification - Note
the deadline for completion, then follow the onscreen instructions to
complete the ITT - There may be a mixture of online and offline actions
for you to perform (there is detailed online help available) You must then
submit your reply using the ‘Submit Response’ button at the top of the
page. If you require any further assistance please consult the online
help, or contact the eTendering help desk.
VI.5) DATE OF DISPATCH OF THIS NOTICE:
20.12.2010