SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S)
Gateshead Council
Civic Centre, Regent Street
Attn: Claire Gibson
NE8 1HH Gateshead
UNITED KINGDOM
Tel. +44 1914335963
E-mail:
clairegibson2@gateshead.gov.ukFax +44 1914333256
Internet address(es)
General address of the contracting authority
http://nepoportal.orgFurther information can be obtained at: As in above-mentioned contact
point(s)
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
As in above-mentioned contact point(s)
Tenders or requests to participate must be sent to: As in above-mentioned
contact point(s)
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES
Regional or local authority
The contracting authority is purchasing on behalf of other contracting
authorities No
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority
Contract for the provision of cleaning services at Ryton Comprehensive
School.
II.1.2) Type of contract and location of works, place of delivery or of
performance
Services
Service category: No 14
Main place of performance Ryton Comprehensive School.
Main Road, Ryton, Tyne and Wear, NE40 3AH, UNITED KINGDOM.
Gateshead.
NUTS code UKC2
II.1.3) The notice involves
A public contract
II.1.5) Short description of the contract or purchase(s)
Ryton Comprehensive are looking to appoint a Contractor to undertake a
sustainable fully managed cleaning service at the premises in Gateshead to
assist us to achieve the Sustainable Community Strategy aspect of Vision
2030.
II.1.6) Common procurement vocabulary (CPV)
II.1.7) Contract covered by the Government Procurement Agreement (GPA)
Yes
II.1.
Division into lots
No
II.1.9) Variants will be accepted
No
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope
Ryton Comprehensive is an 11 to 18 co-educational school in the Gateshead
Borough with 1 300 students. The standard intake for each year group is
215 students. Ryton Comprehensive has an excellent reputation in the area
and the school is over-subscribed. An up to date plan of the school has
been provided as part of this ITT.
Ryton Comprehensive are looking to appoint a Contractor to undertake a
sustainable fully managed cleaning service at the premises in Gateshead to
assist us to achieve the Sustainable Community Strategy aspect of Vision
2030.
During 2009-2010 the Council has been conducting a review of education in
the West of Gateshead and this resulted in cabinet agreeing to the formal
closure of Hookergate School in August 2011. From September 2011 Ryton
Comprehensive will be in a transition phase as the two schools merge. This
is likely to impact significantly on the footprint of the school as
capacity is added pending a decision on a new school building and/or site.
The successful Contractor may be required to carry out work in additional
buildings to accommodate this change during the contract period.
Excluding VAT
Range between 200 000,00 and 240 000,00 GBP
II.2.2) Options
Yes
description of these options: Option to extend for 2 x 12 month periods
following the initial 24 month period.
provisional timetable for recourse to these options: in months: 24 (from
the award of the contract)
Number of possible renewals Range: between 1 and 5
in the case of renewable supplies or service contracts, estimated
timeframe for subsequent contracts: in months: 48 (from the award of the
contract)
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION
Starting 1.4.2011. Completion 31.3.2013
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required
As detailed in the tender documents.
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions regulating them
As detailed in the tender documents.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded
As detailed in the tender documents.
III.1.4) Other particular conditions to which the performance of the
contract is subject
No
III.2) CONDITIONS FOR PARTICIPATION
III.2.2) Economic and financial capacity
Information and formalities necessary for evaluating if requirements are
met: Financial appraisals as detailed within the tender documents.
The result of the independent financial evaluation will provide a
recommended contract limit. In order to pass the financial evaluation, the
result of the financial evaluation must indicate that your organisation
has been assessed as being able to deliver contracts with a recommended
contract limit either equal to or above the estimated value of the
contract.
The approximate date appraisals will be undertaken will be between
23.12.2010 to 7.1.2011.
Minimum level(s) of standards possibly required The Council will use the
services of an independent third party to assess your financial
standing/appraisal, on a pass/fail basis. This appraisal will be based on
a contract limit of 120 000 GBP.
Applicants who do not meet the minimum threshold stated above will not be
considered.
III.2.3) Technical capacity
Information and formalities necessary for evaluating if requirements are
met:
As detailed within the tender documents.
III.2.4) Reserved contracts
No
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession
No
III.3.2) Legal entities should indicate the names and professional
qualifications of the staff responsible for the execution of the service
No
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure
Open
IV.2) AWARD CRITERIA
IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated
below
1. Overall cost. Weighting 70
2. Methodology. Weighting 20
3. Logistics. Weighting 10
IV.2.2) An electronic auction will be used
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority
QTLE-8B2M9B
IV.3.2) Previous publication(s) concerning the same contract
No
IV.3.3) Conditions for obtaining specifications and additional documents
Time limit for receipt of requests for documents or for accessing
documents 22.12.2010 - 09:00
Payable documents No
IV.3.4) Time-limit for receipt of tenders or requests to participate
22.12.2010 - 12:00
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up
English.
IV.3.7) Minimum time frame during which the tenderer must maintain the
tender
Duration in days 90 (from the date stated for receipt of tender)
IV.3.
Conditions for opening tenders
Date: 22.12.2010 - 14:00
Place
Gateshead Council, Civic Centre, Regent Street, Gateshead, NE8 1HH, UNITED
KINGDOM.
Persons authorised to be present at the opening of tenders Yes
Representatives from Gateshead Council's Legal and Corporate Services.
SECTION VI: COMPLEMENTARY INFORMATION
VI.1) THIS IS A RECURRENT PROCUREMENT
Yes
estimated timing for further notices to be published: 48.
VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS
No
VI.3) ADDITIONAL INFORMATION
This procurement process is being managed electronically through the
Councils e-tendering system. Tender documentation will only be available
electronically and bids must be submitted using the internet. To register
interest in this contract and to obtain immediate access to the relevant
documentation please go to CONTRACT QTLE-8B2M9B
www.nepoportal.orgsuppliers area and register interest against contract reference
No:QTLE-8B2M9B
VI.5) DATE OF DISPATCH OF THIS NOTICE:
9.11.2010