SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S)
Parliamentary and Health Service Ombudsman
Millbank Tower, Millbank
Contact: Procurement, Project and Business Management
Attn: Kevin McDonnell
SW1P 4QP London
UNITED KINGDOM
Tel. +44 2072174252
E-mail:
kevin.mcdonnell@ombudsman.org.ukFax +44 2072174295
Internet address(es)
General address of the contracting authority
www.ombudsman.org.ukAddress of the buyer profile
http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA5486Further information can be obtained at: Parliamentary and Health Service
Ombudsman
Millbank Tower, Millbank
Contact: Procurement
Attn: Kevin McDonnell
SW1P 4QP London
UNITED KINGDOM
Tel. +44 2072174252
E-mail:
cleaning.enquiry@ombudsman.orkFax +44 2072174295
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
Parliamentary and Health Service Ombudsman
Millbank Tower, Millbank
Contact: Procurement, Project and Business Management
Attn: Kevin McDonnell
SW1P 4QP London
UNITED KINGDOM
Tel. +44 2072174252
E-mail:
cleaning.enquiry@ombudsman.org.ukFax +44 2072174295
Tenders or requests to participate must be sent to: Parliamentary and
Health Service Ombudsman
Millbank Tower, Millbank
Contact: Procurement, Project and Business Management
Attn: Kevin McDonnell
SW1P 4QP London
UNITED KINGDOM
Tel. +44 2072174252
E-mail:
cleaning.response@ombudsman.org.ukFax +44 2072174295
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES
Other Ombudsman
Other Ombudsman
The contracting authority is purchasing on behalf of other contracting
authorities Yes
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority
Provision of cleaning and recycling services.
II.1.2) Type of contract and location of works, place of delivery or of
performance
Services
Service category: No 14
Main place of performance Millbank Tower, London; The Exchange,
Manchester; and The Oaks (Westwood Business Park) Coventry.
NUTS code UK
II.1.3) The notice involves
A public contract
II.1.5) Short description of the contract or purchase(s)
The Parliamentary and Health Service Ombudsman (PHSO) is seeking an
established cleaning services provider to manage and provide cleaning and
recycling services to our two offices in London and Manchester for a
proposed 3 year contract period with a further two optional 1 year
extensions with services commencing in may 2011.
A second contract will be awarded to the same supplier for cleaning
services to the Commission for Local Administration in England (Local
Government Ombudsman or LGO) for services to their premises in London and
Coventry under the same general terms and conditions.
PHSO/LGO is seeking to appoint a contractor who can deliver the cleaning
and recycling services to high standards and can demonstrate to the
satisfaction of PHSO/LGO a proven track record. The successful contractor
must be able to show a commitment to providing value for money and
effective services, meeting and maintaining key performance indicators.
Contractors will be require to complete a pre-qualification questionnaire
(PQQ) and the evaluation of this PQQ will establish those companies that
will be invited to tender.
The PQQ document is available until 12 (noon) 10.11.2010 by emailing
cleaning.enquiry@ombudsman.org.uk.
II.1.6) Common procurement vocabulary (CPV)
90911100, 90911300, 90919100, 90514000
II.1.7) Contract covered by the Government Procurement Agreement (GPA)
Yes
II.1.
Division into lots
No
II.1.9) Variants will be accepted
No
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope
PHSO currently has accommodation in Millbank Tower, London (on seven and
half floors and a total of 5,254 sq M and 321 FTE staff) and The Exchange,
Manchester (on two floors and a total of 1,538 sq M and 109 FTE staff).
LGO currently has accommodation in Millbank Tower, London (on two floors
and a total of 1640 sq M and 93 FTE staff) and The Oaks, Westwood Business
Park, Coventry (on two floors and a total of 1 400 sq M and 83 FTE staff).
Services to include:
— general evening daily cleaning,
— day cleaner (London only),
— periodic cleans (fridges, soft back chairs, sanitary disposal, deep
clean of toilets and tea points, internal windows and blinds, high level,
IT desktops, telephones, carpets),
— recycling (London only).
Material and equipment, monthly management and reporting (including
environmental in line with Environment Agency Standards).
The contracts will include flexibility to vary the scope in terms of
estate, staff and equipment, services required by waste or environmental
standards.
PHSO/LGO reserves the right to withdraw form this procurement procedure at
anytime without awarding a contract. Bidders are to be responsible for the
costs and expenses they incur as a result of participating in this
procurement process.
II.2.2) Options
Yes
description of these options: The contracts will be for a period of 3
years from the commencement date, will have options to extend for a
further two 1 year periods, and a break point for the two and half floors
in Millbank Tower to coincide with a lease break-point in 2013. Any
extension to the respective contracts will be at the discretion of the
Parliamentary and Health Service Ombudsman or Commission for Local
Administration in England.
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION
Duration in months: 36 (from the award of the contract)
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required
A performance bond or parent company guarantee may be required.
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions regulating them
As set out in contract documentation.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded
Jointly and severally liable.
III.1.4) Other particular conditions to which the performance of the
contract is subject
Yes
Contractors will be required to comply with key performance indicators and
service standards in the delivery of the services against which the
performance of the contractors will be judged.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if requirements are
met: (1) All candidates will be required to produce a certificate or
declaration demonstrating that they are not bankrupt or the subject of an
administration order, are not being wound-up, have not granted a trust
deed, are not the subject of a petition presented for sequestration of
their estate, have not had a receiver, manager or administrator appointed
and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or
declaration demonstrating that the candidate, their directors, or any
other person who has powers of representation, decision or control of the
candidate has not been convicted of conspiracy, corruption, bribery, or
money laundering. Failure to provide such a declaration will result in the
candidate being declared ineligible and they will not be selected to
participate in this procurement process.
(3) All candidates will be required to produce a certificate or
declaration demonstrating that they have not been convicted of a criminal
offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or
declaration demonstrating that they have not committed an act of grave
misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which
they are established, regarding registration on the professional or trade
register.
(6) Any candidate found to be guilty of serious misrepresentation in
providing any information required, may be declared ineligible and not
selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a
member of the relevant organisation, in the state where they are
established, when the law of that State prohibits the provision of the
services, described in this notice, by a person who is not so licensed or
who is not a member of the relevant organisation.
(
All candidates will be required to produce a certificate or
declaration demonstrating that they have fulfilled obligations relating to
the payment of social security contributions under the law of any part of
the United Kingdom or of the relevant state in which the candidate is
established.
(9) All candidates will be required to produce a certificate or
declaration demonstrating that they have fulfilled obligations relating to
the payment of taxes under the law of any part of the United Kingdom or of
the relevant state in which the economic operator is established.
A questionnaire will be sent to applicants who wish to be considered for
inclusion on the short-list for invitation to tender. Completed
questionnaires with all supporting information are required to be
submitted by 23.11.2010.
III.2.2) Economic and financial capacity
Information and formalities necessary for evaluating if requirements are
met: A questionnaire will be sent to applicants who wish to be considered
for inclusion on the short-list for invitation to tender. Completed
questionnaires with all supporting information are required to be
submitted by 23.11.2010.
Minimum level(s) of standards possibly required Prospective suppliers will
be required to complete a PQQ and may be short listed to the tender stage
following scoring and ranking of responses.
III.2.3) Technical capacity
Information and formalities necessary for evaluating if requirements are
met:
A questionnaire will be sent to applicants who wish to be considered for
inclusion on the short-list for invitation to tender. Completed
questionnaires with all supporting information are required to be
submitted by 23.11.2010.
Minimum level(s) of standards possibly required
Prospective suppliers will be required to complete a PQQ and may be short
listed to the tender stage following scoring and ranking of responses.
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.2) Legal entities should indicate the names and professional
qualifications of the staff responsible for the execution of the service
Yes
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure
Accelerated restricted
Justification for the choice of accelerated procedure: As per European
Commission's guidelines given the current economic climate, a faster
procurement of this service will benefit the economy by providing a
quicker distribution of public funds into the market (see OGC policy
information note 01/09 14.1.2009).
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate
Envisaged minimum number 5 maximum number 8
Objective criteria for choosing the limited number of candidates: Criteria
in accordance with regulations 23(1), 24 and 25 of the Public Contracts
Regulations 2006. In addition, those candidates who have the best
technical and financial qualifications and can demonstrate proven delivery
of the services being the subject of this notice, based upon evaluation of
the PQQ to be submitted by all operators and the information/supporting
data so provided. Further information will be provided in the PQQ.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated
in the specifications, in the invitation to tender or to negotiate or in
the descriptive document
IV.2.2) An electronic auction will be used
No
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority
PR1103
IV.3.4) Time-limit for receipt of tenders or requests to participate
9.11.2010 - 12:00
IV.3.5) Date of dispatch of invitations to tender or to participate to
selected candidates
4.1.2011
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up
English.
SECTION VI: COMPLEMENTARY INFORMATION
VI.1) THIS IS A RECURRENT PROCUREMENT
Yes
estimated timing for further notices to be published: 3-5 years from
contract award.
VI.3) ADDITIONAL INFORMATION
It is envisaged that the provision of the Transfer of Undertakings
(Protection of Employment) Regulation 2006 (TUPE 2006) may apply to
operative(s) currently employed in carrying out elements of the services.
Further information on TUPE will be provided in the tender documents.
PHSO/LGO reserves the right to cancel the procurement at any stage of the
process and not to proceed with the award of contract.
The PQQ Document is available by emailing
cleaning.enquiry@ombudsman.org.uk.
The purchasing authority is acting on behalf of the following
organisations:
Commission for Local Administration in England (Local Government
Ombudsman).
(MT Ref:79238).
VI.5) DATE OF DISPATCH OF THIS NOTICE:
27.10.2010