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  • Posts: 3310
London - School Cleaning Services
« on: October 22, 2010, 10:17:44 am »
SECTION I: CONTRACTING AUTHORITY

I.1) NAME, ADDRESSES AND CONTACT POINT(S)
Whitefield School
Claremont Road Cricklewood
Attn: Melanie Marks
NW2 1TR London
UNITED KINGDOM
Tel. +44 1376511411
E-mail: melanie.marks@tenetservices.com
Further information can be obtained at: Tenet Education Services Ltd
1st Floor, 6 Atlantic Square, Station Road, Essex
Attn: Mrs Melanie Marks
CM8 2TL Witham
UNITED KINGDOM
Tel. +44 1376511411
E-mail: melanie.marks@tenetservices.com
Fax +44 1376515970
Internet: www.tenetservices.com
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
Tenet Education Services
1st Floor, 6 Atlantic Square, Station Road, Essex
Attn: Mrs Melanie Marks
CM8 2TL Witham
UNITED KINGDOM
Tel. +44 1376511411
E-mail: melanie.marks@tenetservices.com
Fax +44 1376515970
Internet: www.tenetservices.com
Tenders or requests to participate must be sent to: Tenet Education
Services
1st Floor, 6 Atlantic Square, Station Road, Essex
Attn: Mrs Melanie Marks
CM8 2TL Witham
UNITED KINGDOM
Tel. +44 1376511411
E-mail: melanie.marks@tenetservices.com
Fax +44 1376515970
Internet: www.tenetservices.com
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES
Body governed by public law
Education
The contracting authority is purchasing on behalf of other contracting
authorities No

SECTION II: OBJECT OF THE CONTRACT

II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority
Building cleaning services.
II.1.2) Type of contract and location of works, place of delivery or of
performance
Services
Service category: No 14
Main place of performance Whitefield School, Claremont Road, London, NW2
1TR. UNITED KINGDOM.
NUTS code UKI23
II.1.3) The notice involves
A public contract
II.1.5) Short description of the contract or purchase(s)
Whitefield School is situated at the southern end of the London Borough of
Barnet and also serves communities within the London Boroughs of Brent,
Camden and Harrow. The site was built in 1955 and refurbished in 1990, it
currently has 850 students on roll ranging from age 11 to 18 (including
the Sixth Form). Teaching and support staff numbers is approximately 130.
The School is looking for a single cleaning contractor to provide daily,
weekly, monthly and annual cleaning of all School premises which total
approximately 8 112 sqm.
The contract will be awarded to a single contractor with a contract start
date of 1.4.2011 for an initial 3 year period. TUPE is expected to apply
to this contract in relation to all cleaning operatives.
II.1.6) Common procurement vocabulary (CPV)
90919300, 90911200
II.1.7) Contract covered by the Government Procurement Agreement (GPA)
Yes
II.1.8) Division into lots
No
II.1.9) Variants will be accepted
No
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope
3 year contract with the scope for 2 possible 1 year extensions. Value
below is estimated value range for the annual contract value.
Excluding VAT
Range between 67 500,00 and 112 500,00 GBP
II.2.2) Options
Yes
description of these options: The contract is for 3 years with 2 possible
1 year extensions.
provisional timetable for recourse to these options: in months: 36 (from
the award of the contract)
Number of possible renewals 2
in the case of renewable supplies or service contracts, estimated
timeframe for subsequent contracts: in months: 36 (from the award of the
contract)
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION
Starting 1.4.2011. Completion 31.3.2014

SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION

III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.4) Other particular conditions to which the performance of the
contract is subject
No
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if requirements are
met: In the first instance, candidatesshould e-mail Tenet Education
Services to obtain a pre tender qualification questionnaire which will
need to becompleted and returned as part of the request to participate
process. Candidates will need to provide as part of the request to
participate process details of enrolment on professional or trade
registers and details on whetherbankruptcy, convictions of professional
misconduct, non payment relating to social security contributions ortaxes
applies to the economic operator. Economic operators may be excluded from
participation if any ofthese circumstances applies. Any candidate found to
be guilty of serious misrepresentation in proving false orinaccurate
information may be declared ineligible and not selected to continue with
the process.
III.2.2) Economic and financial capacity
Information and formalities necessary for evaluating if requirements are
met: In the first instance, candidatesshould e-mail Tenet Education
Services to obtain a pre tender qualification questionnaire which will
need to becompleted and returned as part of the request to participate
process. Candidates will need to provide as part of the request to
participate process details of turnover, profit and capital and reserves
for previous 3 years. Any candidate found to be guilty of serious
misrepresentation in proving false or inaccurate information may
bedeclared ineligible and not selected to continue with the process.
III.2.3) Technical capacity
Information and formalities necessary for evaluating if requirements are
met:
In the first instance, candidates should e-mail Tenet Education Services
to obtain a pre tender qualificationquestionnaire which will need to be
completed and returned as part of the request to participate
process.Candidates will need to provide as part of the request to
participate process evidence of businessquality standards, accreditations,
and relevant experience. Any candidate found to be guilty of serious
misrepresentation in proving false or inaccurate information may be
declared ineligible and not selected tocontinue with the process.
III.2.4) Reserved contracts
No
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession
No
III.3.2) Legal entities should indicate the names and professional
qualifications of the staff responsible for the execution of the service
Yes

SECTION IV: PROCEDURE

IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure
Restricted
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate
Envisaged minimum number 5 maximum number 8
Objective criteria for choosing the limited number of candidates: The
selection criteria can be found in therequest to participate (pre
qualification questionnaire) documentation.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated
in the specifications, in the invitation to tender or to negotiate or in
the descriptive document
IV.2.2) An electronic auction will be used
No
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority
WHTFLD CLN 2010
IV.3.2) Previous publication(s) concerning the same contract
No
IV.3.3) Conditions for obtaining specifications and additional documents
Payable documents No
IV.3.4) Time-limit for receipt of tenders or requests to participate
26.11.2010 - 12:00
IV.3.5) Date of dispatch of invitations to tender or to participate to
selected candidates
6.12.2010
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up
English.

SECTION VI: COMPLEMENTARY INFORMATION

VI.1) THIS IS A RECURRENT PROCUREMENT
Yes
estimated timing for further notices to be published: Estimate 30 months
from contract start date.
VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS
No
VI.3) ADDITIONAL INFORMATION
Section II.3) – dates refer to the initial 3 year contract period and do
not include the option of the 1 yearextensions.
Section IV.3.5) – dates are an estimate.
Section IV.3.8) – dates are an estimate.
In the first instance, candidates should e-mail Tenet Education Services
to obtain a pre tender qualification questionnaire which will need to be
completed and returned as part of the request to participate process.
Thequestionnaire will cover area management, company structure, and
financial information, quality assurancepolicies, health and safety,
evidence of similar experience and references. The questionnaire can be
obtained by e-mailing melanie.marks@tenetservices.com quoting the file
reference No found at IV.3.1.
VI.4) PROCEDURES FOR APPEAL
VI.4.2) Lodging of appeals
Precise information on deadline(s) for lodging appeals: The authority will
incorporate a minimum 10 calendarday standstill period (or 15 days if non
electronic methods used) at the point that information on the award of
thecontract is communicated to tenderers. If an appeal regarding the award
of contract has not been successfullyresolved then the Public Contracts
Regulations 2006 provide for aggrieved parties who have been harmed orare
at risk of harm by breach of the rules to take action in the High Court.
Any such action must be broughtpromptly (generally within 3 months).
VI.5) DATE OF DISPATCH OF THIS NOTICE:
19.10.2010