Title
United Kingdom-Beverley: Cleaning and sanitation services
Publication Date
07 February 2014
OJS Ref
27/2014
Place
BEVERLEY
Country
UK - United Kingdom
Authority Name
EAST RIDING OF YORKSHIRE COUNCIL
Authority Type
Local authorities
Deadline
21 March 2014 @ 12 00
Original Language
EN - English
Contract
Service contract
Procedure
Open procedure
Document
Contract notice
Regulation
European Communities, with participation by GPA countries
CPV Codes
90900000 - Cleaning and sanitation services
45000000 - Construction work
45100000 - Site preparation work
45111220 - Scrub-removal work
77211300 - Tree-clearing services
77211400 - Tree-cutting services
77312000 - Weed-clearance services
77312100 - Weed-killing services
77340000 - Tree pruning and hedge trimming
77341000 - Tree pruning
77342000 - Hedge trimming
90920000 - Facility related sanitation services
90921000 - Disinfecting and exterminating services
90922000 - Pest-control services
90923000 - Rat-disinfestation services
90924000 - Fumigation services
45452000 - Exterior cleaning work for buildings
90600000 - Cleaning and sanitation services in urban or rural areas, and related services
90690000 - Graffiti removal services
90700000 - Environmental services
90000000 - Sewage, refuse, cleaning and environmental services
90911200 - Building-cleaning services
NUTS Codes
UKE12 - East Riding of Yorkshire
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Full Details
Contract notice
Services
Directive 2004/18/EC
Section I: Contracting authority
I.1) Name, addresses and contact point(s)
East Riding of Yorkshire Council
Infrastructure and Facilities, Environment and Neighbourhood Services,
County Hall
For the attention of: Jocelyn Watson
HU17 9BA Beverley
UNITED KINGDOM
Telephone: +44 1482395662
E-mail:
jocelyn.watson@eastriding.gov.uk Fax: +44 1482395063
Internet address(es):
General address of the contracting authority:
www.eastriding.gov.uk Address of the buyer profile:
http://www.yortender.co.uk Electronic access to information:
http://www.yortender.co.uk Electronic submission of tenders and requests to participate:
http://www.yortender.co.uk Further information can be obtained from: The above mentioned contact
point(s)
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained
from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned
contact point(s)
I.2) Type of the contracting authority
Regional or local authority
I.3) Main activity
General public services
Public order and safety
Environment
Economic and financial affairs
Health
Housing and community amenities
Social protection
Recreation, culture and religion
Education
I.4) Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting
authorities: no
Section II: Object of the contract
II.1) Description
II.1.1) Title attributed to the contract by the contracting authority:
Project No. CM40A Framework Agreement for the Clearance of Void
Properties, Disposal of Furniture and Associated Services.
II.1.2) Type of contract and location of works, place of delivery or of
performance
Services
Service category No 14: Building-cleaning services and property management
services
Main site or location of works, place of delivery or of performance: UK
NUTS code UKE12
II.1.3) Information about a public contract, a framework agreement or a
dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4) Information on framework agreement
Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 6
Duration of the framework agreement
Duration in months: 48
Estimated total value of purchases for the entire duration of the
framework agreement
Estimated value excluding VAT: 780 000 GBP
II.1.5) Short description of the contract or purchase(s)
Framework Agreement for the clearance of void properties and disposal of
furniture from accommodation belonging to East Riding of Yorkshire
Council. It is intended to include the provision of clearance and cleaning
services required to bring void (vacant) properties up to East Riding of
Yorkshire Council's required lettable standard both internally and
externally in order that they can be re-let to incoming tenants.
II.1.6) Common procurement vocabulary (CPV)
90900000, 45000000, 45100000, 45111220, 77211300, 77211400, 77312000,
77312100, 77340000, 77341000, 77342000, 90920000, 90921000, 90922000,
90923000, 90924000, 45452000, 90600000, 90690000, 90700000, 90000000
II.1.7) Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.
Lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.1.9) Information about variants
Variants will be accepted: no
II.2) Quantity or scope of the contract
II.2.1) Total quantity or scope:
Framework Agreement for the clearance of void properties and disposal of
furniture from accommodation belonging to East Riding of Yorkshire
Council. It is intended to include the provision of clearance and cleaning
services required to bring void (vacant) properties up to East Riding of
Yorkshire Council's required lettable standard both internally and
externally in order that they can be re-let to incoming tenants.
Services will include the removal and disposal of property contents, the
clearance of gardens and garages, the deep cleaning and removal of
furniture and equipment including office furniture, fridges, microwave
ovens, settees, lockers, ovens, dish washers, washing machines, driers,
televisions, video players, C.D players, cameras, beds and carpets from
East Riding of Yorkshire Council properties.
The council proposes to establish a Framework Agreement with several
Suppliers in two lots for the provision of the above and associated
services. It is intended that the concluded Framework will be for an
initial period of two years with an option to extend up to a maximum of
four years at the councils' discretion.
The agreement will primarily be for the provision of a range of the above
services to be delivered generally within a one, three or five working day
period as required by East Riding of Yorkshire Council.
Estimated value excluding VAT: 780 000 GBP
II.2.2) Information about options
Options: yes
Description of these options: Annual Options to extend for a further 2
years.
Provisional timetable for recourse to these options:
in months: 24 (from the award of the contract)
II.2.3) Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated
timeframe for subsequent contracts:
in months: 24 (from the award of the contract)
II.3) Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)
Information about lots
Lot No: 1
Lot title: The Clearance of Void Properties
1) Short description
The provision of clearance and cleaning services required to bring void
(vacant) properties up to East Riding of Yorkshire Council's required
lettable standard both internally and externally in order that they can be
re-let to incoming tenants.
2) Common procurement vocabulary (CPV)
90911200
3) Quantity or scope
As set out in the tender documents.
Estimated value excluding VAT: 160 000 GBP
4) Indication about different date for duration of contract or
starting/completion
Duration in months: 48 (from the award of the contract)
Lot No: 2
Lot title: The Disposal of Furniture and Associated Services
1) Short description
The removal of furniture and equipment including office furniture,
fridges, microwave ovens, settees, lockers, ovens, dish washers, washing
machines, driers, televisions, video players, C.D players, cameras, beds
and carpets from East Riding of Yorkshire Council properties.
2) Common procurement vocabulary (CPV)
90911200
3) Quantity or scope
As set out in the tender documents.
Estimated value excluding VAT: 35 000 GBP
4) Indication about different date for duration of contract or
starting/completion
Duration in months: 48 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1) Conditions relating to the contract
III.1.1) Deposits and guarantees required:
As set out in the tender documents.
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions governing them:
As set out in the tender documents.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded:
As set out in the tender documents.
III.1.4) Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As set out in the tender documents.
III.2) Conditions for participation
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements
are met: As set out in the tender dcouments.
III.2.2) Economic and financial ability
Information and formalities necessary for evaluating if the requirements
are met: As set out in the tender documents.
Minimum level(s) of standards possibly required: As set out in the tender
documents.
III.2.3) Technical capacity
Information and formalities necessary for evaluating if the requirements
are met:
As set out in the tender dcouments.
Minimum level(s) of standards possibly required:
As set out in the tender documents.
III.3) Conditions specific to services contracts
III.3.1) Information about a particular profession
Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: As
set out in the tender documents.
III.3.2) Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of
the staff responsible for the execution of the service: yes
Section IV: Procedure
IV.1) Type of procedure
IV.1.1) Type of procedure
Open
IV.2) Award criteria
IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated
in the specifications, in the invitation to tender or to negotiate or in
the descriptive document
IV.2.2) Information about electronic auction
An electronic auction will be used: no
IV.3) Administrative information
IV.3.1) File reference number attributed by the contracting authority:
CM40A
IV.3.2) Previous publication(s) concerning the same contract
no
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document
Time limit for receipt of requests for documents or for accessing
documents: 21.3.2014 - 12:00
Payable documents: no
IV.3.4) Time limit for receipt of tenders or requests to participate
21.3.2014 - 12:00
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up
English.
IV.3.7) Minimum time frame during which the tenderer must maintain the
tender
in days: 120 (from the date stated for receipt of tender)
IV.3.
Conditions for opening of tenders
Date: 21.3.2014 - 12:00
Place:
As set out in the tender documents.
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: As
set out in the tender documents.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement: no
VI.2) Information about European Union funds
The contract is related to a project and/or programme financed by European
Union funds: no
VI.3) Additional information
The Tender documents will be available to download from 7.2.2014, from the
YORtender Website at
https://www.yortender.co.uk Please follow the link
and register using the project reference CM40A as the contract
identification number. Further information is available in the
instructions to tenderers, the Council reserves the right for one or more
central government departments and their agencies, NHS bodies, local
authorities, other emergency services, educational establishments and
third sector organisations within and neighboring the East Riding of
Yorkshire and adjoining Humber Estuary to access the concluded framework
without creating any obligation on behalf of any of them to do so. In the
event the concluded contractual relationship would be between the
individual authority or third sector organisation accessing the framework
and the contractor.
VI.4) Procedures for appeal
VI.4.1) Body responsible for appeal procedures
As set out in the tender documents.
Body responsible for mediation procedures
As set out in the tender documents.
VI.4.2) Lodging of appeals
Precise information on deadline(s) for lodging appeals: East Riding of
Yorkshire Council will incorporate a standstill period at the point
information on the award of the framework is communicated to tenderers.
The notification will provide full information on the award decision. The
standstill period, which will be a minimum of 10 calendar days, provides
time for unsuccessful tenderers to challenge the award decision before the
framework agreement is entered into.
The Public Contracts Regulations 2006 (SI 2006 No. 5) provide for
aggrieved parties who have been harmed or at risk of harm by a breach of
the rules to take action in the High Court (England, Wales and Northern
Ireland).
VI.4.3) Service from which information about the lodging of appeals may
be obtained
As set out in the tender documents.
VI.5) Date of dispatch of this notice:
3.2.2014