Title
United Kingdom-London: School cleaning services
Publication Date
16 January 2014
OJS Ref
11/2014
Place
LONDON
Country
UK - United Kingdom
Authority Name
LAMBETH ACADEMY
Authority Type
Body governed by public law
Deadline
17 February 2014 @ 13 00
Original Language
EN - English
Contract
Service contract
Procedure
Restricted procedure
Document
Contract notice
Regulation
European Communities, with participation by GPA countries
CPV Codes
90919300 - School cleaning services
90911200 - Building-cleaning services
NUTS Codes
--------------------------------------------------------------------------------
Full Details
Contract notice
Services
Directive 2004/18/EC
Section I: Contracting authority
I.1) Name, addresses and contact point(s)
Lambeth Academy
Elms Road, Clapham
For the attention of: James Leyden
SW4 9ET London
UNITED KINGDOM
E-mail:
jamesleyden@educateservices.co.uk Internet address(es):
General address of the contracting authority:
http://www.lambeth-academy.org Address of the buyer profile:
http://www.lambeth-academy.org Electronic access to information:
https://www.proactisplaza.com Electronic submission of tenders and requests to participate:
https://www.proactisplaza.com Further information can be obtained from: The above mentioned contact
point(s)
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained
from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned
contact point(s)
I.2) Type of the contracting authority
Body governed by public law
I.3) Main activity
Education
I.4) Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting
authorities: no
Section II: Object of the contract
II.1) Description
II.1.1) Title attributed to the contract by the contracting authority:
Lambeth Academy Cleaning Contract.
II.1.2) Type of contract and location of works, place of delivery or of
performance
Services
Service category No 14: Building-cleaning services and property management
services
Main site or location of works, place of delivery or of performance:
Lambeth Academy
Elms Road
Clapham
London
SW4 9ET
NUTS code
II.1.3) Information about a public contract, a framework agreement or a
dynamic purchasing system (DPS)
The notice involves a public contract
II.1.5) Short description of the contract or purchase(s)
Lambeth Academy is a secondary school and sixth form college located near
Clapham Common. They teach around 1030 pupils ages from 11-18.
The schools recently received a rating of good from Ofsted and have
aspirations of achieving excellent in their next appraisal. The schools
mission is to ‘be exceptional' in all aspects of school life. Have a clean
and hygienic learning environment is important to the school.
This tender will be for the provision of a cleaning service at Lambeth
Academy. The school requires a three year cleaning service with the option
for an additional two years. The total potential length of the contract
will be five years.
TUPE will apply for this tender.
This tender can only be accessed online at
https://www.proactisplaza.com/SupplierPortal/Default.aspx please do not
contact Lambeth Academy to request tender documentation. Log on to
https://www.proactisplaza.com/SupplierPortal/Default.aspx/ to access the
tender.
Educate School Services will handle the management of the tender on behalf
of Lambeth Academy
II.1.6) Common procurement vocabulary (CPV)
90919300, 90911200
II.1.7) Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.
Lots
This contract is divided into lots: no
II.1.9) Information about variants
Variants will be accepted: no
II.2) Quantity or scope of the contract
II.2.1) Total quantity or scope:
The tender is for a contract with a single service provider and is for an
initial 3 year fixed periods, with 2 annual options to extend by a further
12 months each, up to a maximum total contract duration of 5 years. The
estimated contract values are based on the initial 3 year fixed period
contract.
Estimated value excluding VAT:
Range: between 300 and 350 GBP
II.2.2) Information about options
Options: yes
Description of these options: Initial 3 year contract with 2 options to
extend by 12 months each up to a maximum 5 years in total.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)
II.2.3) Information about renewals
This contract is subject to renewal: no
II.3) Duration of the contract or time limit for completion
Starting 26.7.2014. Completion 26.7.2017
Section III: Legal, economic, financial and technical information
III.1) Conditions relating to the contract
III.1.1) Deposits and guarantees required:
The School's particular requirements will be set out in the Invitation to
Tender documentation and may include, inter alia, performance bond(s)
and/or parent-company guarantee(s) and/or other forms of security.
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions governing them:
To be determined. Further details will be set out in the Invitation to
Tender documentation.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded:
The School's particular requirements are to be determined but where a
consortium or other grouping of suppliers submits a bid, such consortia or
grouping must nominate a lead organisation to deal with the Contracting
Authority on all matters relating to the Contract. All consortium members
or grouping will be required to be jointly and severally liable in respect
of the obligations and liabilities relating to the Contract.
III.1.4) Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2) Conditions for participation
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements
are met: Candidates will be assessed in accordance with Part 4 of the
Public Contracts Regulations 2006, as amended, (implementing Title II,
Chapter VII Section 2 of Directive 2004/18/EC) on the basis of information
provided in response to a Pre-Qualification Questionnaire (PQQ) copies of
which are available on
www.proactisplaza.com or on request from the school
(see I.1). Completed PQQs must be returned to the school at the address in
Section I.1 before the deadline specified in Section IV.3.4.
III.2.2) Economic and financial ability
Information and formalities necessary for evaluating if the requirements
are met: See PQQ.
Minimum level(s) of standards possibly required: Minimum insurance cover
of GBP 10 million public liabilities insurance and GBP 5 million employers
liability insurance are required. Where a loss is recorded for the latest
year provided, the latest figures are over 12 months old or the school
feel the figures provide a cause for concern a further credit check of
your organisation may be undertaken; should this report prove
unsatisfactory or then the submission will be rejected.
III.2.3) Technical capacity
Information and formalities necessary for evaluating if the requirements
are met:
See PQQ.
Minimum level(s) of standards possibly required:
Educate have previously stated: See Pre-Qualification Questionnaire
documents. Failure to achieve a pass in any of the minimum standards will
result in your exclusion from any further part in this process.
You can provide further detail on the minimum technical capacity standards
if there are any.
III.3) Conditions specific to services contracts
III.3.1) Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2) Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of
the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1) Type of procedure
IV.1.1) Type of procedure
Restricted
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate
Envisaged minimum number 5: and maximum number 10
Objective criteria for choosing the limited number of candidates:
Objective criteria for choosing the limited number of candidates: The
school intends to invite between 5 to 10 candidates to tender on the basis
of the ranking of candidates at the qualification / PQQ evaluation stage.
See Pre-Qualification Questionnaire for further information.
IV.2) Award criteria
IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated
in the specifications, in the invitation to tender or to negotiate or in
the descriptive document
IV.2.2) Information about electronic auction
An electronic auction will be used: no
IV.3) Administrative information
IV.3.2) Previous publication(s) concerning the same contract
no
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document
IV.3.4) Time limit for receipt of tenders or requests to participate
17.2.2014 - 13:00
IV.3.5) Date of dispatch of invitations to tender or to participate to
selected candidates
27.2.2014
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up
English.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: 26th/7th/2014
VI.2) Information about European Union funds
The contract is related to a project and/or programme financed by European
Union funds: no
VI.3) Additional information
To confirm the date for the start of the contract will begin on
26th/7th/2014 and will run for three years until 26th/7th/2017 with the
additional potential for annual extensions of two years. The total
potential length of this contract will be 5 years. These are estimated
dates.
This tender can only be accessed online at
https://www.proactisplaza.com/SupplierPortal/Default.aspx Please do not contact Lambeth Academy to request tender documentation. Log
on to
https://www.proactisplaza.com/SupplierPortal/Default.aspx to access
the tender directly.
The School expressly reserves the rights:
i) Not to award any contract as a result of this procurement process
commenced by publication of this notice.
ii) To make whatever changes it may see fit to the content and structure
of the tendering competition.
iii) To award (a) contract in respect of any part(s) of the [services]
covered by this notice; and
iv) To award contract in stages.
And in no circumstances will the school be liable for any costs incurred
by candidates.
VI.4) Procedures for appeal
VI.4.2) Lodging of appeals
Precise information on deadline(s) for lodging appeals: The authority will
incorporate a minimum 10 calendar day standstill period at the point that
information on the award of the contract is communicated to tenderers. If
an appeal regarding the award of contract has not been successfully
resolved then the Public Contracts Regulations 2006 provide for aggrieved
parties who have been harmed or are at risk of harm by breach of the rules
to take action in the High Court. Any such action must be brought promptly
(generally within 30 days).
VI.5) Date of dispatch of this notice:
14.1.2014