Title
United Kingdom-Wythenshawe: School cleaning services
Publication Date
21 December 2013
OJS Ref
248/2013
Place
WYTHENSHAWE
Country
UK - United Kingdom
Authority Name
MANCHESTER ENTERPRISE ACADEMY
Authority Type
Body governed by public law
Deadline
19 March 2014 @ 13 00
Original Language
EN - English
Contract
Service contract
Procedure
Restricted procedure
Document
Contract notice
Regulation
European Communities, with participation by GPA countries
CPV Codes
90919300 - School cleaning services
90911200 - Building-cleaning services
NUTS Codes
UKD - NORTH WEST (ENGLAND)
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Full Details
Contract notice
Services
Directive 2004/18/EC
Section I: Contracting authority
I.1) Name, addresses and contact point(s)
Manchester Enterprise Academy
Simonsway
For the attention of: Darren Lowe
M22 9RH Wythenshawe
UNITED KINGDOM
Telephone: +44 7525124689
E-mail:
darren.lowe@tenetservices.com Fax: +44 1376515970
Internet address(es):
Address of the buyer profile:
www.tenet4tenders.com Further information can be obtained from: Tenet Education Services Limited
6 Atlantic Square Station Road
For the attention of: Darren Lowe
CM8 2TL Witham
UNITED KINGDOM
Telephone: +44 7525124689
Internet address:
www.tenet4tenders.com I.2) Type of the contracting authority
Body governed by public law
I.3) Main activity
Education
I.4) Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting
authorities: no
Section II: Object of the contract
II.1) Description
II.1.1) Title attributed to the contract by the contracting authority:
Manchester Enterprise Academy – Building Cleaning Services.
II.1.2) Type of contract and location of works, place of delivery or of
performance
Services
Service category No 14: Building-cleaning services and property management
services
Main site or location of works, place of delivery or of performance:
Manchester Enterprise Academy
Simonsway
Wythenshawe
Greater Manchester
M22 9RH
NUTS code UKD
II.1.3) Information about a public contract, a framework agreement or a
dynamic purchasing system (DPS)
The notice involves a public contract
II.1.5) Short description of the contract or purchase(s)
Manchester Enterprise Academy are looking to appoint an experienced
building cleaning services contractor for the School. The School is based
in Wythenshawe, Greater Manchester.
The contract will initially be for a 3 year period commencing the
1.6.2014. The School will retain the right to award extensions to this
contact which will consist of 2, 12 month periods thus resulting in a
maximum contract term of 5 years. Extensions will be awarded at the School
discretion.
The School has a total area of 8 196 m2, comprising of a main building
which was opened in 2010 and a separate sport hall building on the same
grounds.
The School has 80 members of staff and 530 learners who occupy the
buildings during term time. During non-term time this number significantly
reduces to circa 10 members of staff, although in the past the School has
held a summer school provision during one week of the summer holiday.
The service is currently provided by the local authority and as such TUPE
regulations will apply to this contract. Interested contractors will be
required to demonstrate their experience in managing the transfer of staff
in line with TUPE regulations. At this point in time it is unknown if any
of the affected members of staff are members of the local government
pension scheme.
The procurement exercises will be conducted over two stages:
1. Pre-qualification stage,
2. Invitation to Tender stage. Details of the specification will be
provided within the invitation to tender document. The Invitation to
tender document will be issued to the companies who are successful in
being shortlisted via the pre-qualification stage.
Companies who are shortlisted to the Invitation to Tender stage will be
required to provide a cost for delivering the service which will be fully
inclusive of all costs, including pension costs, were applicable. The
School are looking to award a contract on the basis that contract costs
are fixed for the initial 3 year terms.
In the first instance interested parties should register their company
details on:
www.tenet4tenders.com and express an interest in the contract.
Contract details can be found under the latest opportunities section of
the tenet4tenders homepage. A pre-qualification questionnaire will need to
be completed and returned (via
www.tenet4tenders.com) as part of the
request to participate process. Candidates will need to provide as part of
the request to participate process detail of enrolment on professional or
trade registers and details on whether bankruptcy convictions or
professional misconduct, non payment relating to social security
contributions or taxes applies to the economic operator. Economic
operators may be excluded from participation if any of these circumstances
applies. Any candidate found to be guilty of serious misrepresentation in
providing false or inaccurate information may be declared ineligible and
not selected to continue with the process.
II.1.6) Common procurement vocabulary (CPV)
90919300, 90911200
II.1.7) Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.
Lots
This contract is divided into lots: no
II.1.9) Information about variants
Variants will be accepted: no
II.2) Quantity or scope of the contract
II.2.1) Total quantity or scope:
Value below is the estimated contract value range for the duration of the
initial 3 year contract period.
Estimated value excluding VAT:
Range: between 67 000 and 113 000 GBP
II.2.2) Information about options
Options: yes
Description of these options: The initial contract is for 3 years with
scope for extensions for a further period or periods of any duration, but
in any case, the total duration of any extension shall not exceed 24
months from the last day of the initial contract period.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)
II.3) Duration of the contract or time limit for completion
Duration in months: 36 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1) Conditions relating to the contract
III.1.1) Deposits and guarantees required:
The right is reserved to require a guarantee bond to secure any risk
exposure of early termination of any local authority pension scheme
admitted body status agreement entered into.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded:
Where a consortium or other grouping of suppliers submits a bid, such
consortia or grouping must be nominated a lead organisation to deal with
the Contracting Authority on all matters relating to the Contract. All
consortium members or groupings will be required to be jointly and
severally liable in respect of the obligations and liabilities relating to
the Contract.
III.2) Conditions for participation
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements
are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being
administered by the court, where he has entered into an arrangement with
creditors, where he has suspended business activities or is in any
analogous situation arising from a similar procedure under national laws
and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an
order compulsory winding up the administration by the court or of an
arrangement with creditors or of any other similar proceedings under
national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata
in accordance with the legal provisions of the country of any offence
concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means
which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social
security contributions in accordance with the legal provisions of the
country in which he is established or with those of the country of the
contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in
accordance with the legal provisions of the country in which he is
established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information
required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal
organization, as defined in Article 2(1) of Council Joint Action
98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in
Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council
Joint Action 98/742/JHA3 respectively;
(j)has been the subject of a conviction for fraud within the meaning of
Article 1 of the Convention relating to the protection of the financial
interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined
in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention
of the use of the financial system for the purpose of money laundering.
Information and formalities necessary for evaluating if requirements are
met:
In the first instance, candidates should register with
www.tenet4tenders.com and express an interest in the contract. Contract
details can be found under the 'Latest Opportunities' section of the
tenet4tenders homepage. A
pre-qualification questionnaire will need to be completed and returned
(via
www.tenet4tenders.com) as part of the request to participate process.
Candidates will need to provide as part of the request to participate
process
detail of enrolment on professional or trade registers and details on
whether bankruptcy, convictions of professional misconduct, non-payment
relating to social security contributions or taxes applies to the economic
operator. Economic operators may be excluded from participation if any of
these circumstances applies. Any candidate found to be guilty of serious
misrepresentation in providing false or inaccurate information may be
declared ineligible and not selected to continue with the process.
III.2.2) Economic and financial ability
Information and formalities necessary for evaluating if the requirements
are met: Information and formalities necessary for evaluating if
requirements are met:
In the first instance, candidates should register with:
www.tenet4tenders.com and express an interest in the contract. Contract
details can be found under the 'Latest Opportunities' section of the
tenet4tenders homepage. A pre-qualification questionnaire will need to be
completed and returned (via:
www.tenet4tenders.com) as part of the request
to participate process.
Candidates will need to provide as part of the request to participate
process detail of enrolment on professional or trade registers and details
on whether bankruptcy, convictions of professional misconduct, non-payment
relating to social security contributions or taxes applies to the economic
operator.
Economic operators may be excluded from participation if any of these
circumstances applies. Any candidate found to be guilty of serious
misrepresentation in providing false or inaccurate information may be
declared ineligible and not selected to continue with the process.
Minimum level(s) of standards possibly required: Minimum turnover
assessment will be evaluated on a Pass/Fail basis. Minimum turnover for
this contract is 270 000 GBP.
PQQ Risk Grid Status will be evaluated on a pass/fail basis. Please see
the explanation on page 8-9 of the PQQ for further information.
Levels of insurance cover will be evaluated on a pass/fail basis. To pass
this evaluation suppliers must hold or confirm they will be willing to
obtain the following levels of insurance cover:
Public Liability Insurance – 5 000 000 GBP.
Employers Liability Insurance – 5 000 000 GBP.
III.2.3) Technical capacity
Information and formalities necessary for evaluating if the requirements
are met:
Information and formalities necessary for evaluating if requirements are
met:
In the first instance, candidates should register with
www.tenet4tenders.com and express an interest in the contract. Contract details can be found
under
the 'Latest Opportunities' section of the tenet4tenders homepage. A
pre-qualification questionnaire will need to be completed and returned
(via
www.tenet4tenders.com) as part of the request to participate process.
Candidates will need to provide as part of the request to participate
process
detail of enrolment on professional or trade registers and details on
whether
bankruptcy, convictions of professional misconduct, non-payment relating
to
social security contributions or taxes applies to the economic operator.
Economic operators may be excluded from participation if any of these
circumstances applies. Any candidate found to be guilty of serious
misrepresentation in providing false or inaccurate information may be
declared
ineligible and not selected to continue with the process.
III.3) Conditions specific to services contracts
III.3.1) Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2) Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of
the staff responsible for the execution of the service: yes
Section IV: Procedure
IV.1) Type of procedure
IV.1.1) Type of procedure
Restricted
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate
Envisaged number of operators: 6
Objective criteria for choosing the limited number of candidates: The
selection criteria can be found in the Request to Participate
(Pre-Qualification Questionnaire) documentation.
IV.2) Award criteria
IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated
in the specifications, in the invitation to tender or to negotiate or in
the descriptive document
IV.2.2) Information about electronic auction
An electronic auction will be used: no
IV.3) Administrative information
IV.3.2) Previous publication(s) concerning the same contract
no
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document
Payable documents: no
IV.3.4) Time limit for receipt of tenders or requests to participate
19.3.2014 - 13:00
IV.3.5) Date of dispatch of invitations to tender or to participate to
selected candidates
7.2.2014
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up
English.
IV.3.7) Minimum time frame during which the tenderer must maintain the
tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.3.
Conditions for opening of tenders
Date: 19.3.2014 - 14:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: 36 months from
contract start date, depending on whether extension periods are taken up.
VI.2) Information about European Union funds
The contract is related to a project and/or programme financed by European
Union funds: no
VI.3) Additional information
In the first instance, candidates should register with:
www.tenet4tenders.com and express an interest in the contract. Contract
details can be found under the »Latest Opportunities« section of the
tenet4tenders homepage. A pre-qualification questionnaire will need to be
completed and returned (via:
www.tenet4tenders.com) as part of the request
to participate process. The questionnaire will cover area management,
company structure, and financial information, quality assurance policies,
health and safety, evidence of similar experience and references.
The Contracting Authority shall not be under any obligation to accept the
lowest tender or any tender. The Contracting Authority reserves the right
to cancel the entire or parts of the tender, without such an action
conferring any right to compensation on the Tenderers.
The Contracting Authority has no liability to settle any costs incurred by
the tenderer as a result of the tendering procedure.
VI.4) Procedures for appeal
VI.4.2) Lodging of appeals
Precise information on deadline(s) for lodging appeals: The authority will
incorporate a minimum 10 calendar day standstill period (or 15 days if non
electronic methods used) at the point that information on the award of the
contract is communicated to tenderers. If an appeal regarding the award of
contract has not been successfully resolved then the Public Contracts
Regulations 2006 provide for aggrieved parties who have been harmed or are
at risk of harm by breach of the rules to take action in the High Court.
Any such action must be brought promptly.
VI.5) Date of dispatch of this notice:
19.12.2013