Title
United Kingdom-Wolverhampton: Cleaning services
Publication Date
07 December 2013
OJS Ref
238/2013
Place
WOLVERHAMPTON
Country
UK - United Kingdom
Authority Name
BROMFORD HOUSING GROUP LIMITED (“BROMFORD”), AS CENTRAL PURCHASING BODY ON
Authority Type
Body governed by public law
Deadline
06 January 2014 @ 12 00
Original Language
EN - English
Contract
Service contract
Procedure
Restricted procedure
Document
Contract notice
Regulation
European Communities, with participation by GPA countries
CPV Codes
90910000 - Cleaning services
90911000 - Accommodation, building and window cleaning services
90911200 - Building-cleaning services
90911300 - Window-cleaning services
90919200 - Office cleaning services
NUTS Codes
UK - UNITED KINGDOM
--------------------------------------------------------------------------------
Full Details
Contract notice
Services
Directive 2004/18/EC
Section I: Contracting authority
I.1) Name, addresses and contact point(s)
Bromford Housing Group Limited (“Bromford”), as central purchasing body on
behalf of itself and: Bromford Housing Association Limited, Bromford Home
Ownership Limited and Fosseway Housing Association Limited
1 Exchange Court, Brabourne Avenue
Contact point(s): Procurement Team
WV10 6AU Wolverhampton
UNITED KINGDOM
Telephone: +44 1902396748
E-mail:
procurement.team@bromford.co.uk Internet address(es):
General address of the contracting authority:
www.bromfordgroup.co.uk Electronic access to information:
https://www.housingprocurement.com/ Electronic submission of tenders and requests to participate:
https://www.housingprocurement.com/ Further information can be obtained from: The above mentioned contact
point(s)
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained
from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned
contact point(s)
I.2) Type of the contracting authority
Body governed by public law
I.3) Main activity
Housing and community amenities
I.4) Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting
authorities: no
Section II: Object of the contract
II.1) Description
II.1.1) Title attributed to the contract by the contracting authority:
Office and window cleaning services.
II.1.2) Type of contract and location of works, place of delivery or of
performance
Services
Service category No 14: Building-cleaning services and property management
services
NUTS code UK
II.1.3) Information about a public contract, a framework agreement or a
dynamic purchasing system (DPS)
The notice involves a public contract
II.1.5) Short description of the contract or purchase(s)
Contract for Office and Window Cleaning Services Bromford is seeking
expressions of interest from suitably qualified and experienced providers
of Office Cleaning Services and Window Cleaning Services who can provide a
high quality service for our 5 main office sites. These offices are
situated in Wolverhampton, Lichfield, Solihull and Cirencester and the
contract will comprise of 4 separate lots: Lot 1 – Exchange Court and
Venture Court, Wolverhampton. Lot 2 – Cirencester Office Park,
Cirencester. Lot 3 – Friars Gate, Solihull. Lot 4 – Stowe Road, Lichfield.
Further information on these lots can be found in Annex B.
II.1.6) Common procurement vocabulary (CPV)
90910000, 90911000, 90911200, 90911300, 90919200
II.1.7) Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.
Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9) Information about variants
Variants will be accepted: yes
II.2) Quantity or scope of the contract
II.2.1) Total quantity or scope:
Bromford is seeking expressions of interest from suitably qualified and
experienced providers of Office Cleaning Services and Window Cleaning
Services who can provide a high quality service for our 5 main office
sites. These offices are situated in Wolverhampton, Lichfield, Solihull
and Cirencester and the contract will comprise of 4 separate lots: Lot 1 –
Exchange Court and Venture Court, Wolverhampton. Lot 2 – Cirencester
Office Park, Cirencester. Lot 3 – Friars Gate, Solihull. Lot 4 – Stowe
Road, Lichfield.
All of these offices are open plan and furnished to a very high standard
which must be maintained. The successful provider must be able provide
janitorial supplies at all Lot locations. Lots 1 and 4 will require the
provider to be able to clean windows on a 3rd storey and Lot 1 requires
the provider to be able to clean higher level atrium glass inside and out.
All Lots will require the successful provider to lock and secure the
buildings.
The contract is on a 3 + 2 year basis.
Estimated value excluding VAT: 507 500 GBP
II.2.2) Information about options
Options: yes
Description of these options: The contract is on a 3 + 2 year basis.
II.2.3) Information about renewals
This contract is subject to renewal: no
II.3) Duration of the contract or time limit for completion
Duration in months: 60 (from the award of the contract)
Information about lots
Lot No: 1
Lot title: Office cleaning, including internal and external window
cleaning at Exchange Court and Venture Court, Wolverhampton Business Park,
West Midlands.
1) Short description
Bromford is seeking expressions of interest from suitably qualified and
experienced providers of Office Cleaning Services and Window Cleaning
Services who can provide a high quality service.
2) Common procurement vocabulary (CPV)
90910000, 90911000, 90911200, 90911300, 90919200
3) Quantity or scope
Exchange Court and Venture Court, Wolverhampton – Office and Internal and
External Window Cleaning. The total office space is c40000 sq. ft.
Exchange court is 24000 sq. ft. over 3 floor high with full height
internal and external atrium glass windows that will require cleaning.
Venture Court is just over 15000 sq. ft. over 2 floor, also with full
height internal and external atrium glass windows that will require
cleaning. Both of these offices are stand alone and the Lot will include
cleaning of all spaces.
Estimated value excluding VAT: 210 000 GBP
4) Indication about different date for duration of contract or
starting/completion
Duration in months: 60 (from the award of the contract)
5) Additional information about lots
Please note that Exchange Court is a 3 storey building and Venture Court
is a 2 storey building.
Lot No: 2
Lot title: Office cleaning, including internal and external window
cleaning at Cirencester Office Park, Cirencester, Gloucestershire.
1) Short description
Bromford is seeking expressions of interest from suitably qualified and
experienced providers of Office Cleaning Services and Window Cleaning
Services who can provide a high quality service.
2) Common procurement vocabulary (CPV)
90910000, 90911000, 90911200, 90911300, 90919200
3) Quantity or scope
Cirencester office Park, Cirencester - Office and Internal and External
Window Cleaning. The office space is c11500 sq. ft. – 2 floors over 4
office units that are linked. This office is stand alone and the Lot will
include cleaning of all spaces.
Estimated value excluding VAT: 125 000 GBP
4) Indication about different date for duration of contract or
starting/completion
Duration in months: 60 (from the award of the contract)
5) Additional information about lots
Please note this is a 2 storey building
Lot No: 3
Lot title: Office cleaning, including internal window cleaning at Friars
Gate, Solihull, West Midlands.
1) Short description
Bromford is seeking expressions of interest from suitably qualified and
experienced providers of Office Cleaning Services and Window Cleaning
Services who can provide a high quality service.
2) Common procurement vocabulary (CPV)
90910000, 90911000, 90911200, 90911300, 90919200
3) Quantity or scope
Friars Gate, Solihull – Office and Internal Window Cleaning. The office
space is 8000 sq. ft. of office space on one floor in a serviced office
unit. The communal/shared areas of this building will not form part of
this Lot.
Estimated value excluding VAT: 72 500 GBP
4) Indication about different date for duration of contract or
starting/completion
Duration in months: 60 (from the award of the contract)
5) Additional information about lots
Please note this is a serviced office so the main communal areas and
toilets are not included
Lot No: 4
Lot title: Office cleaning, including internal and external window
cleaning at Stowe Road, Lichfield, Staffordshire.
1) Short description
Bromford is seeking expressions of interest from suitably qualified and
experienced providers of Office Cleaning Services and Window Cleaning
Services who can provide a high quality service
2) Common procurement vocabulary (CPV)
90910000, 90911000, 90911200, 90911300, 90919200
3) Quantity or scope
Stowe Road, Lichfield - Office and Internal and External Window Cleaning.
This is c18000 sq. ft. of office space over 3 floors. This office is stand
alone and the Lot will include cleaning of all spaces.
Estimated value excluding VAT: 100 000 GBP
4) Indication about different date for duration of contract or
starting/completion
Duration in months: 60 (from the award of the contract)
5) Additional information about lots
Please note this is a 3 storey building
Section III: Legal, economic, financial and technical information
III.1) Conditions relating to the contract
III.1.1) Deposits and guarantees required:
Any deposits or guarantees required will be stipulated in the Invitation
to Tender documents.
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions governing them:
Any financing conditions and payment arrangements will be stipulated in
the Invitation to Tender documents.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded:
Joint and several liability.
III.1.4) Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As specified in the tender
documents.
III.2) Conditions for participation
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements
are met: All details for participation in this tender will be specified in
the tender documents which will be supplied on request.
III.2.2) Economic and financial ability
Information and formalities necessary for evaluating if the requirements
are met: All details for participation in this tender will be specified in
the tender documents which will be supplied on request.
Minimum level(s) of standards possibly required: All details for
participation in this tender will be specified in the tender documents
which will be supplied on request.
III.2.3) Technical capacity
Information and formalities necessary for evaluating if the requirements
are met:
All details for participation in this tender will be specified in the
tender documents which will be supplied on request.
Minimum level(s) of standards possibly required:
All details for participation in this tender will be specified in the
tender documents which will be supplied on request.
III.3) Conditions specific to services contracts
III.3.1) Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2) Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of
the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1) Type of procedure
IV.1.1) Type of procedure
Restricted
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate
Envisaged minimum number 5
Objective criteria for choosing the limited number of candidates: As
specified in tender documents.
IV.1.3) Reduction of the number of operators during the negotiation or
dialogue
Recourse to staged procedure to gradually reduce the number of solutions
to be discussed or tenders to be negotiated no
IV.2) Award criteria
IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated
below
1. Price. Weighting 90
2. Quality. Weighting 10
IV.2.2) Information about electronic auction
An electronic auction will be used: no
IV.3) Administrative information
IV.3.2) Previous publication(s) concerning the same contract
no
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document
IV.3.4) Time limit for receipt of tenders or requests to participate
6.1.2014 - 12:00
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up
English.
Other: English
IV.3.
Conditions for opening of tenders
Persons authorised to be present at the opening of tenders: no
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement: no
VI.2) Information about European Union funds
The contract is related to a project and/or programme financed by European
Union funds: no
VI.3) Additional information
Bromford reserves the right not to award any agreement or to award any
contract. Contractors should therefore note submission to Bromford
does not guarantee any level/ amount of work from Bromford.
The following instructions are for potential suppliers.
This tender process will be managed using our electronic tendering
solution referred to as the Housing Procurement Portal.
Bromford use the Housing Procurement Portal for placing EU and non-EU
tendering documents. The portal allows immediate publication of these
notices which gives suppliers instant access to tender opportunities.
Suppliers need to register on the portal so they can access the tender
documents. To enter the Housing Procurement Portal, please visit:
https://www.housingprocurement.com/procontract/housing/supplier.nsf/frm_home?ReadForm Please note, if you are already registered, you will not need to register
again; simply login using your existing username and password. If
required, there is a password reminder link on the home page.
For detailed instructions on how new suppliers can register on the portal,
please visit our website by clicking on this link:
http://www.bromfordgroup.co.uk/selling-to-bromford/ Here, you will be able to access our registration help guide.
Once successfully registered, you will be able to click on the ‘Suppliers
Area' of the Housing Procurement Portal. Here you will see a list of
latest tender
opportunities. Simply click on the relevant opportunity and click
‘Register Interest.' You will then receive an e-mail once the tender
documents become available.
If you experience any technical difficulties, please contact the Portal
Helpdesk on +44 1670597136 or
support@due-north.com Suppliers must read through this set of instructions and follow the
process to respond to this opportunity.
The information and/or documents for this opportunity are available on
https://www.housingprocurement.com/ You must register on this site to
respond, if you are already registered you will not need to register
again, simply use your existing username and password. Please
note there is a password reminder link on the homepage.
Bromford does not bind itself to accept the lowest or any offer and
reserves the right to revert back to/re-commence any earlier stage of it
and/or to change the basis of and the procedures for the procurement
process and/or terminate the procurement process (or any part of it) in
each case at any time. The Bromford is not responsible for any costs of
whatever kind and whenever incurred by any tenderer in relation to its
participation in this process. Further details regarding the requirement
and the procurement process will be contained in the tender documents.
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document
Time limit for receipt of requests for documents or for accessing
documents
Payable documents: yes
Price:
Terms and method of payment:
VI.4) Procedures for appeal
VI.4.3) Service from which information about the lodging of appeals may
be obtained
Cabinet Office
70 Whitehall
London
UNITED KINGDOM
Telephone: +44 2072763000
VI.5) Date of dispatch of this notice:
5.12.2013