Title
United Kingdom-Wolverhampton: Cleaning services
Publication Date
06 December 2013
OJS Ref
237/2013
Place
WOLVERHAMPTON
Country
UK - United Kingdom
Authority Name
CITY OF WOLVERHAMPTON COLLEGE
Authority Type
Not Specified
Deadline
31 March 2014 @ 12 00
Original Language
EN - English
Contract
Service contract
Procedure
Restricted procedure
Document
Contract notice
Regulation
European Communities
CPV Codes
90910000 - Cleaning services
NUTS Codes
--------------------------------------------------------------------------------
Full Details
Contract notice
Services
Directive 2004/18/EC
Section I: Contracting authority
I.1) Name, addresses and contact point(s)
City of Wolverhampton College
Paget Road, West Midlands
Contact point(s): Watson Lennard & Payne Ltd, Ingledene House, Marford,
Wrexham, LL12 8LF
For the attention of: Phil Watson
WV6 0DU Wolverhampton
UNITED KINGDOM
Telephone: +44 1978853123 / 7889506380
E-mail:
phil.watson@thefoodserviceconsultancy.co.uk Fax: +44 1978852101
Further information can be obtained from: Watson Lennard & Payne Ltd
Ingledene House, Wynnstay Lane, Marford
For the attention of: Phil Watson
LL12 8LF Wrexham
UNITED KINGDOM
Telephone: +44 1978853123 / 7889506380
E-mail:
phil.watson@thefoodserviceconsultancy.co.uk Fax: +44 1978852102
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained
from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned
contact point(s)
I.2) Type of the contracting authority
I.3) Main activity
Education
I.4) Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting
authorities: no
Section II: Object of the contract
II.1) Description
II.1.1) Title attributed to the contract by the contracting authority:
Cleaning services for city of Wolverhampton (further education) College.
II.1.2) Type of contract and location of works, place of delivery or of
performance
Services
Service category No 17: Hotel and restaurant services
Main site or location of works, place of delivery or of performance:
Campus sites at Paget Road Campus, Wolverhampton, WV6 0DU and Wellington
Road Campus WV14 6BT, Metro One Campus, WV1 3AH Plus Satellite Sites at
telford and Worcester.
NUTS code
II.1.3) Information about a public contract, a framework agreement or a
dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4) Information on framework agreement
Estimated total value of purchases for the entire duration of the
framework agreement
Estimated value excluding VAT: 380 000 GBP
II.1.5) Short description of the contract or purchase(s)
Cleaning services for city of Wolverhampton College – With provision at
Wolverhampton (x 3 sites) Plus Telford (x 1 site) and Worcester (x 1
site).
II.1.6) Common procurement vocabulary (CPV)
90910000
II.1.7) Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.
Lots
This contract is divided into lots: no
II.1.9) Information about variants
Variants will be accepted: yes
II.2) Quantity or scope of the contract
II.2.1) Total quantity or scope:
College looking for cleaning service predominantly early morning, but with
key employees employed to cover an all-day service until late afternoon.
Estimated value excluding VAT: 380 000 GBP
II.2.2) Information about options
Options: yes
Description of these options: Contract to be let for three years with an
opportunity to extend for up to two further years, subject to satisfactory
performance over the initial period.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)
II.3) Duration of the contract or time limit for completion
Starting 1.8.2014. Completion 31.7.2017
Section III: Legal, economic, financial and technical information
III.1) Conditions relating to the contract
III.1.1) Deposits and guarantees required:
N/A.
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions governing them:
Payment within 30 days following rendition of invoice.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded:
N/A.
III.1.4) Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: College seeking a supportive,
cost-effctive service that is responsive to change. there may also be the
option to quote for janatorial products within the college and ‘One-Off’
special cleans.
III.2) Conditions for participation
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements
are met: Companies must be able to demonstrate experience and expertise in
the sector and currently operate within a 50-mile radius of the location.
shortlisting for invitation to tender will be subject to financial status
and suitable references, plus demonstration of quality assurance
procedures.
III.2.2) Economic and financial ability
Information and formalities necessary for evaluating if the requirements
are met: Abbreviated copies of last three years’ audited accounts required
at enquiry stage.
III.2.3) Technical capacity
Information and formalities necessary for evaluating if the requirements
are met:
Minimum three years experience in the sector. parties will be able to
demonstrate standards via client reference and site visits, together with
information regarding standards of compliance to current legislation.
III.3) Conditions specific to services contracts
III.3.1) Information about a particular profession
Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision:
III.3.2) Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of
the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1) Type of procedure
IV.1.1) Type of procedure
Restricted
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate
Envisaged minimum number 6: and maximum number 10
Objective criteria for choosing the limited number of candidates:
Selection for formal tendering process will be by evaluation of
experience, reputation in the sector, financial standing, evidence of
operational activity withn a 30-mile radius of the contract location and
compliance with Prevailing Legislation.
IV.1.3) Reduction of the number of operators during the negotiation or
dialogue
Recourse to staged procedure to gradually reduce the number of solutions
to be discussed or tenders to be negotiated yes
IV.2) Award criteria
IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated
below
1. Cost Factors. Weighting 50 Points
2. Quality standards. Weighting 30 Points
3. Innovation in service delivery. Weighting 20 Points
4. Depth of relevant experience. Weighting 10 Points
5. References/Site visits. Weighting 10 Points
6. Policies and Procedures. Weighting 10 Points
7. Financial Guarantees. Weighting 10 Points
IV.2.2) Information about electronic auction
An electronic auction will be used: no
IV.3) Administrative information
IV.3.2) Previous publication(s) concerning the same contract
no
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document
Time limit for receipt of requests for documents or for accessing
documents: 8.1.2014 - 12:00
Payable documents: no
IV.3.4) Time limit for receipt of tenders or requests to participate
31.3.2014 - 12:00
IV.3.5) Date of dispatch of invitations to tender or to participate to
selected candidates
1.2.2014
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up
English.
IV.3.7) Minimum time frame during which the tenderer must maintain the
tender
Duration in months: 06 (from the date stated for receipt of tender)
IV.3.
Conditions for opening of tenders
Date: 31.3.2014 - 12:00 Noon
Place:
City of Wolverhampton College.
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure:
Governors, Members of The Senior Management Team, Consultants.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement: no
VI.2) Information about European Union funds
The contract is related to a project and/or programme financed by European
Union funds: no
VI.3) Additional information
Catering services are also being tendered for the college within the same
time frame. companies may wish to express an interest in both services
(see separate OJEU contract notice).
II.1.4) Information on framework agreement:
Estimated total value of purchases for the entire duration of the
framework agreement:
Estimated value excluding VAT: 380 000 P.A. Currency GBP.
II.2.1) Total quantity or scope:
Estimated value excluding VAT: 380 000 P.A. Currency: GBP.
II.3) Duration of the contract or time-limit for completion:
36 months.
VI.4) Procedures for appeal
VI.4.1) Body responsible for appeal procedures
Senior Management Team of City of Wolverhampton College
Paget Road
WV6 0DU Wolverhampton
UNITED KINGDOM
VI.4.2) Lodging of appeals
Precise information on deadline(s) for lodging appeals: Reference to
senior management team within 14 days of decisions or shortlisting.
VI.5) Date of dispatch of this notice:
2.12.2013