Title
United Kingdom-Edinburgh: Accommodation, building and window cleaning
Publication Date
15 October 2013
OJS Ref
200/2013
Place
EDINBURGH
Country
UK - United Kingdom
Authority Name
CITY OF EDINBURGH COUNCIL
Authority Type
Local authorities
Deadline
14 November 2013 @ 12 00
Original Language
EN - English
Contract
Service contract
Procedure
Restricted procedure
Document
Contract notice
Regulation
European Communities, with participation by GPA countries
CPV Codes
90911000 - Accommodation, building and window cleaning services
90911200 - Building-cleaning services
NUTS Codes
UKM25 - Edinburgh
--------------------------------------------------------------------------------
Full Details
Contract notice
Services
Directive 2004/18/EC
Section I: Contracting authority
I.1) Name, addresses and contact point(s)
City of Edinburgh Council
Waverley Court, 4 East Market Street
Contact point(s): Commercial & Procurement Unit
For the attention of: Paul Bell
EH8 8BG Edinburgh
UNITED KINGDOM
Telephone: +44 1315294569
E-mail:
paul.bell@edinburgh.gov.uk Internet address(es):
General address of the contracting authority:
http://www.edinburgh.gov.uk Address of the buyer profile:
http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00290 Electronic access to information:
www.publiccontractsscotland.gov.uk Electronic submission of tenders and requests to participate:
www.publiccontractsscotland.gov.uk Further information can be obtained from: The above mentioned contact
point(s)
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained
from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned
contact point(s)
I.2) Type of the contracting authority
Regional or local authority
I.3) Main activity
General public services
Recreation, culture and religion
I.4) Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting
authorities: no
Section II: Object of the contract
II.1) Description
II.1.1) Title attributed to the contract by the contracting authority:
Cleaning of Edinburgh's Assembly Rms, Usher Hall, Church Hill Theatre,
Ross Bandstand, Bus Station.
II.1.2) Type of contract and location of works, place of delivery or of
performance
Services
Service category No 14: Building-cleaning services and property management
services
Main site or location of works, place of delivery or of performance:
Edinburgh.
NUTS code UKM25
II.1.3) Information about a public contract, a framework agreement or a
dynamic purchasing system (DPS)
The notice involves a public contract
II.1.5) Short description of the contract or purchase(s)
The City of Edinburgh Council wishes to place a Term Contract(s) for
Cleaning Services in Edinburgh's Assembly Rooms, Usher Hall, Church Hill
Theatre, Ross Bandstand and Edinburgh Bus Station from 1.4.2014 to
31.3.2018.
The contract will be divided into 3 Lots, submissions will be accepted for
any combination of the Lots detailed below:
LOT 1 : Usher Hall, Lothian Road, and Ross Bandstand, Prices Street
Gardens.
LOT 2 : Assembly Rooms, George Street, and Church Hill Theatre,
Morningside Road.
LOT 3 : Edinburgh Bus Station, Elder Street.
The successful company(s) must be able to demonstrate considerable
experience of delivering a comprehensive, effective, efficient and
economic service in-line with the contract requirements, provide a 365 day
cleaning service, where specified and apply best work practices to ensure
a continuous cleaning service is maintained.
The successful company(s) will be required to supply all consumables
required over the duration of the contract. Specifications are
downloadable, but are for guidance only, as they are not finalised.
Note: To register your interest in this notice and obtain any additional
information please visit the Public Contracts Scotland Web Site at
http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=280960 The buyer has indicated that it will accept electronic responses to this
notice via the Postbox facility. A user guide is available at
http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx Suppliers are advised to allow adequate time for uploading documents and
to dispatch the electronic response well in advance of the closing time to
avoid any last minute problems.
II.1.6) Common procurement vocabulary (CPV)
90911000, 90911200
II.1.7) Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.
Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9) Information about variants
Variants will be accepted: no
II.2) Quantity or scope of the contract
II.2.2) Information about options
Options: no
II.2.3) Information about renewals
This contract is subject to renewal: no
II.3) Duration of the contract or time limit for completion
Starting 1.4.2014. Completion 31.3.2018
Information about lots
Lot No: 1
Lot title: Usher Hall and Ross Bandstand
1) Short description
Schedules cleaning services
2) Common procurement vocabulary (CPV)
90911000, 90911200
3) Quantity or scope
As specified
Lot No: 2
Lot title: Assembly Rooms and Church Hill Theatre
1) Short description
Cleaning Services
2) Common procurement vocabulary (CPV)
90911000, 90911200
3) Quantity or scope
As specified
Lot No: 3
Lot title: Edinburgh Bus Station
1) Short description
Cleaning Services
2) Common procurement vocabulary (CPV)
90911000, 90911000
3) Quantity or scope
As specified
Section III: Legal, economic, financial and technical information
III.1) Conditions relating to the contract
III.1.4) Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The work must be carried out using
cleaning materials that are environmentally friendly in line with aims of
the City of Edinburgh Council's sustainability policy.
III.2) Conditions for participation
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements
are met: (1) All candidates will be required to produce a certificate or
declaration demonstrating that they are not bankrupt or the subject of an
administration order, are not being wound-up, have not granted a trust
deed, are not the subject of a petition presented for sequestration of
their estate, have not had a receiver, manager or administrator appointed
and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or
declaration demonstrating that the candidate, their directors, or any
other person who has powers of representation, decision or control of the
candidate has not been convicted of conspiracy, corruption, bribery, or
money laundering. Failure to provide such a declaration will result in the
candidate being declared ineligible and they will not be selected to
participate in this procurement process.
(3) All candidates will be required to produce a certificate or
declaration demonstrating that they have not been convicted of a criminal
offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or
declaration demonstrating that they have not committed an act of grave
misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which
they are established, regarding registration on the professional or trade
register.
(6) Any candidate found to be guilty of serious misrepresentation in
providing any information required, may be declared ineligible and not
selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a
member of the relevant organisation, in the State where they are
established, when the law of that State prohibits the provision of the
services, described in this notice, by a person who is not so licensed or
who is not a member of the relevant organisation.
(
All candidates will be required to produce a certificate or
declaration demonstrating that they have fulfilled obligations relating to
the payment of social security contributions under the law of any part of
the United Kingdom or of the relevant State in which the candidate is
established
(9) All candidates will be required to produce a certificate or
declaration demonstrating that they have fulfilled obligations relating to
the payment of taxes under the law of any part of the United Kingdom or of
the relevant State in which the economic operator is established.
III.2.2) Economic and financial ability
Information and formalities necessary for evaluating if the requirements
are met: (1) All candidates will be required to provide a statement,
covering the 3 previous financial years including the overall turnover of
the candidate and the turnover in respect of the activities which are of a
similar type to the subject matter of this notice.
(2) All candidates will be required to provide statements of accounts or
extracts from those accounts relating to their business.
III.2.3) Technical capacity
Information and formalities necessary for evaluating if the requirements
are met:
(1) An indication of the proportion of the contract which the services
provider intends possibly to subcontract.
(2) A statement of the technicians or technical services available to the
candidate to carry out the work under the contract; or be involved in the
production of goods or the provision of services under the contract;
particularly those responsible for quality control, whether or not they
are independent of the candidate.
(3) A statement of the tools, plant or technical equipment available to
the service provider or contractor for carrying out the contract.
Section IV: Procedure
IV.1) Type of procedure
IV.1.1) Type of procedure
Restricted
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate
Envisaged minimum number 5
IV.2) Award criteria
IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated
in the specifications, in the invitation to tender or to negotiate or in
the descriptive document
IV.2.2) Information about electronic auction
An electronic auction will be used: no
IV.3) Administrative information
IV.3.1) File reference number attributed by the contracting authority:
3818/PB
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document
Time limit for receipt of requests for documents or for accessing
documents: 7.11.2013
IV.3.4) Time limit for receipt of tenders or requests to participate
14.11.2013 - 12:00
IV.3.5) Date of dispatch of invitations to tender or to participate to
selected candidates
6.12.2013
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up
English.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: 48 months.
VI.3) Additional information
(SC Ref:280960)
VI.5) Date of dispatch of this notice:
11.10.2013