Title
United Kingdom-Winchester: Building-cleaning services
Publication Date
11 October 2013
OJS Ref
198/2013
Place
WINCHESTER
Country
UK - United Kingdom
Authority Name
WINCHESTER CITY COUNCIL
Authority Type
Local authorities
Deadline
20 November 2013 @ 18 00
Original Language
EN - English
Contract
Service contract
Procedure
Restricted procedure
Document
Contract notice
Regulation
European Communities
CPV Codes
90911200 - Building-cleaning services
90911300 - Window-cleaning services
NUTS Codes
UKJ33 - Hampshire CC
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Full Details
Contract notice
Services
Directive 2004/18/EC
Section I: Contracting authority
I.1) Name, addresses and contact point(s)
Winchester City Council
City Offices Colebrook Street
For the attention of: Keith Miles
SO23 9LJ Winchester
UNITED KINGDOM
Telephone: +44 1962848424
E-mail:
kmiles@winchester.gov.uk Fax: +44 1962848199
Internet address(es):
General address of the contracting authority:
http://www.winchester.gov.uk Further information can be obtained from: The above mentioned contact
point(s)
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained
from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned
contact point(s)
I.2) Type of the contracting authority
Regional or local authority
I.3) Main activity
Housing and community amenities
I.4) Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting
authorities: no
Section II: Object of the contract
II.1) Description
II.1.1) Title attributed to the contract by the contracting authority:
Building Cleaning Term Contract 2014-2019.
II.1.2) Type of contract and location of works, place of delivery or of
performance
Services
Service category No 14: Building-cleaning services and property management
services
Main site or location of works, place of delivery or of performance:
Winchester District.
NUTS code UKJ33
II.1.3) Information about a public contract, a framework agreement or a
dynamic purchasing system (DPS)
The notice involves a public contract
II.1.5) Short description of the contract or purchase(s)
Provision of Building Cleaning Services to Winchester City Council's
Housing Stock. Cleaning of Communal Areas on a Fortnightly Basis.
II.1.6) Common procurement vocabulary (CPV)
90911200, 90911300
II.1.7) Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.
Lots
This contract is divided into lots: no
II.1.9) Information about variants
Variants will be accepted: no
II.2) Quantity or scope of the contract
II.2.1) Total quantity or scope:
Provision of Building Cleaning Services to Winchester City Council's
Housing Stock. Cleaning of Communal Areas on a Fortnightly Basis. Value
Estimated GBP 200 000 PA therefore GBP 1 000 000 for 5 Year Term.
Estimated value excluding VAT: 1 000 000 GBP
II.2.2) Information about options
Options: no
II.2.3) Information about renewals
This contract is subject to renewal: no
II.3) Duration of the contract or time limit for completion
Duration in months: 60 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1) Conditions relating to the contract
III.1.1) Deposits and guarantees required:
Details of any deposits, guarantees or bonds required by Winchester City
Council will be set out in the Contract documents.
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions governing them:
Details of any financial conditions and payment arrangements will be set
out in the Contract documents.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded:
Consortium bids must state on their submission that the bidding members
are a consortium. Winchester City Council reserves the right to require a
lead service provider to undertake primary contractual liability or to
require that one or more parties are jointly and severally liable.
III.1.4) Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Under the contract, the service
provider and any supply chain will be required to actively participate in
the achievement of social and/or environmental policy objectives relating
to recruitment and training and supply chain initiatives. Accordingly, the
contract performance conditions relate in particular to social and/or
environmental regeneration conditions. Applicants should also note that
the successful service provider will be required to ensure that their
structure and facilities enable them to perform the contract.
III.2) Conditions for participation
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements
are met: Information and formalities necessary for evaluating if
requirements are met: Applicants will be required to complete a
pre-qualification questionnaire consistent with Directive 2004/18/EC. The
questionnaire is available from the address given at Section I.1) and must
be returned to that address by the date stipulated at Section IV.3.4).
III.2.2) Economic and financial ability
Information and formalities necessary for evaluating if the requirements
are met: Information and formalities necessary for evaluating if
requirements are met: Applicants will be required to complete a
pre-qualification questionnaire consistent with Directive 2004/18/EC. The
questionnaire is available from the address given at Section I.1) and must
be returned to that address by the date stipulated at Section IV.3.4).
Minimum level(s) of standards possibly required: As set out in the
Pre-Qualification Questionnaire.
III.2.3) Technical capacity
Information and formalities necessary for evaluating if the requirements
are met:
Information and formalities necessary for evaluating if requirements are
met: Applicants will be required to complete a pre-qualification
questionnaire consistent with Directive 2004/18/EC. The questionnaire is
available from the address given at Section I.1) and must be returned to
that address by the date stipulated at Section IV.3.4).
Minimum level(s) of standards possibly required:
As set out in the Pre-Qualification Questionnaire.
Section IV: Procedure
IV.1) Type of procedure
IV.1.1) Type of procedure
Restricted
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate
Envisaged minimum number 5: and maximum number 10
Objective criteria for choosing the limited number of candidates: The
quality of the responses to the pre-qualification questionnaire as
determined in accordance with the weighting set out in the
pre-qualification information as assessed by the Council's authorised
officers and, as may be appropriate, tenants, leaseholders and elected
members.
IV.2) Award criteria
IV.2.1) Award criteria
Lowest price
IV.2.2) Information about electronic auction
An electronic auction will be used: no
IV.3) Administrative information
IV.3.2) Previous publication(s) concerning the same contract
no
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document
Payable documents: no
IV.3.4) Time limit for receipt of tenders or requests to participate
20.11.2013 - 18:00
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up
English.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement: no
VI.2) Information about European Union funds
The contract is related to a project and/or programme financed by European
Union funds: no
VI.3) Additional information
Winchester City Council reserves the right to cancel the procurement and
not to proceed with the term contract at any stage of the procurement
process. The Council also reserves the right not to award a term contract
or to award a term contract for part or parts of the works only. Further,
appointment to the term contract is not a guarantee of any fixed amount of
work.
VI.4) Procedures for appeal
VI.4.1) Body responsible for appeal procedures
Royal Courts of Justice
Strand
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 2079476000
Body responsible for mediation procedures
Royal Courts of Justice
Strand
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 2079476000
VI.4.3) Service from which information about the lodging of appeals may
be obtained
Office of Government Commerce
Roseberry Court, Andrews Business Park
NR7 0HS Norwich, Norfolk
UNITED KINGDOM
Telephone: +44 8450004999
VI.5) Date of dispatch of this notice:
9.10.2013