Title
United Kingdom-Quedgeley: School cleaning services
Publication Date
09 October 2013
OJS Ref
196/2013
Place
QUEDGELEY
Country
UK - United Kingdom
Authority Name
SEVERN VALE SCHOOL
Authority Type
Body governed by public law
Deadline
22 November 2013 @ 12 00
Original Language
EN - English
Contract
Service contract
Procedure
Restricted procedure
Document
Contract notice
Regulation
European Communities
CPV Codes
90919300 - School cleaning services
NUTS Codes
UKK13 - Gloucestershire
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Full Details
Contract notice
Services
Directive 2004/18/EC
Section I: Contracting authority
I.1) Name, addresses and contact point(s)
Severn Vale School
School Lane
Contact point(s): The Litmus Partnership Ltd
GL2 4PR Quedgeley
UNITED KINGDOM
Telephone: +44 1276673880
E-mail:
pqq@litmuspartnership.co.uk Internet address(es):
General address of the contracting authority:
http://www.severnvale.gloucs.sch.uk Further information can be obtained from: The above mentioned contact
point(s)
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained
from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned
contact point(s)
I.2) Type of the contracting authority
Body governed by public law
I.3) Main activity
Education
I.4) Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting
authorities: no
Section II: Object of the contract
II.1) Description
II.1.1) Title attributed to the contract by the contracting authority:
Provision of cleaning services.
II.1.2) Type of contract and location of works, place of delivery or of
performance
Services
Service category No 14: Building-cleaning services and property management
services
Main site or location of works, place of delivery or of performance:
Severn Vale School, Quedgeley, Gloucestershire, United Kingdom.
NUTS code UKK13
II.1.3) Information about a public contract, a framework agreement or a
dynamic purchasing system (DPS)
The notice involves a public contract
II.1.5) Short description of the contract or purchase(s)
The successful tenderer will be required to provide cleaning services at
Severn Vale School.
Severn Vale School educates students between the age range of 11-16 and
currently has approximately 1 160 students on roll. In addition to this
there are 130 teaching and support staff.
The School has had its best ever GCSE results this year to date and
achievement levels are expected to continue to rise in the coming years.
Since becoming an Academy in 2012 Severn Vale School has reviewed a number
of its contracts. The cleaning provision is currently part of the
Gloucestershire County Council arrangement and therefore, to ensure Best
Value principles are met, the School has decided to market test the
cleaning service provision, basing the specification on site specific
requirements of the School.
The contract being tendered is for three years in duration from 1.8.2014
to 31.7.2017 and the turnover value is circa 70 000 GBP per annum.
The contract will be fixed price, with the contractor invoicing the client
for one-twelfth of the annual cost on a monthly basis. Any variations to
the contract that are requested and agreed by the client should be
invoiced at the agreed variation rate submitted within the tender
submission.
Periodic cleans will form part of the tender specification and should be
costed for within the financial submission.
The basis and rationale of the contract requires the successful contractor
to operate to and at all times being able to provide a clean School fit
for purpose supported by a proactive management / support team.
As part of the evaluation process the School is looking for robust
contract support and an on site supervisory team who will respond to the
Schools reactive as well as proactive requirements.
Severn Vale School is classed as an Eco School and is Green Flag
commended. It is expected that the successful contractor will work closely
with the School to reduce non-biodegradable products and litter.
II.1.6) Common procurement vocabulary (CPV)
90919300
II.1.7) Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.
Lots
This contract is divided into lots: no
II.1.9) Information about variants
Variants will be accepted: yes
Section III: Legal, economic, financial and technical information
III.2) Conditions for participation
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements
are met: Tenderers will be required to complete and submit a
pre-qualification questionnaire and associated documentation to The Litmus
Partnership Limited website.
Minimum standards for participation are stated in the Pre-Qualification
Questionnaire.
Failure to achieve a pass in any of the minimum standards will result in
your exclusion from any further part in this process.
Conviction of criminal offences – questions are stated in the
Pre-Qualification Questionnaire.
Business Probity – questions are stated in the Pre-Qualification
Questionnaire.
III.2.2) Economic and financial ability
Information and formalities necessary for evaluating if the requirements
are met: Tenderers will be required to complete and submit a
pre-qualification questionnaire and associated documentation to The Litmus
Partnership Limited website.
Minimum standards for participation are stated in the Pre-Qualification
Questionnaire.
Failure to achieve a pass in any of the minimum standards will result in
your exclusion from any further part in this process.
Minimum level(s) of standards possibly required: Economic and financial
standing – Tenderers are required to have a minimum annual turnover of 1
000 000 GBP (one million pounds sterling).
Suppliers must be financially fluid and currently trading.
They must not be recorded at Companies House as having any negative action
/ event (dissolved, removed, in liquidation, etc) that calls into question
their financial / corporate standing. Such action / event will be deemed
to be a failure to meet minimum standards of economic and financial
standing. Additionally, suppliers must provide suitable evidence in the
form of the last full year of accounts (audited and accompanied by
auditors' confirmation where they are above the statutory threshold for
providing audited accounts, or certified by their bank if they are below
the statutory audit threshold). Non provision of such evidence to a
satisfactory standard will be deemed to be a failure to meet minimum
standards of economic and financial standing.
If a business has been recently set up and not audited, annual or endorsed
accounts have been produced, unaudited or management accounts for the 3
(three) months prior to the application must be provided and certified by
an independent Chartered Accountant or accompanied by a positive bankers
reference for the bidder.
Where information is available to the contracting authority that points to
concerns over financial viability, further information may be requested to
evidence financial viability and non-availability of, or refusal to
provide such evidence, will be deemed to be a failure to meet minimum
standards of economic and financial standing.
III.2.3) Technical capacity
Information and formalities necessary for evaluating if the requirements
are met:
Tenderers will be required to complete and submit a pre-qualification
questionnaire and associated documentation to The Litmus Partnership
Limited website.
Minimum standards for participation are stated in the Pre-Qualification
Questionnaire.
Failure to achieve a pass in any of the minimum standards will result in
your exclusion from any further part in this process.
Minimum level(s) of standards possibly required:
Health and Safety Policy – Tenderers shall have a robust Health and Safety
Policy endorsed by the Company Director(s).
Tenderers shall have in place insurance cover of a minimum:
Public Liability Cover – 5 000 000 GBP (five million pounds sterling)
Employers Liability Cover – 5 000 000 GBP (five million pounds sterling)
Other questions as indicated in the Pre-Qualification Questionnaire shall
be assessed and scored on a points basis.
Section IV: Procedure
IV.1) Type of procedure
IV.1.1) Type of procedure
Restricted
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate
Envisaged minimum number 5: and maximum number 10
Objective criteria for choosing the limited number of candidates: A
minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward
to the tender stage of the process. Where less than 5 suppliers meet the
minimum standards, only those that meet the minimum standards will be
taken through to the tender stage. Where more than 5 suppliers meet the
minimum standard, those suppliers with the highest scores will proceed to
the tender stage.
IV.2) Award criteria
IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated
in the specifications, in the invitation to tender or to negotiate or in
the descriptive document
IV.3) Administrative information
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document
IV.3.4) Time limit for receipt of tenders or requests to participate
22.11.2013 - 12:00
IV.3.5) Date of dispatch of invitations to tender or to participate to
selected candidates
10.1.2014
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up
English.
Section VI: Complementary information
VI.3) Additional information
Interest in the pre-qualification process should be expressed via email
only to
pqq@litmuspartnership.co.uk, clearly stating within this email
which contract / notice you are referring to. Please also provide, as a
minimum, a contact name, full company postal address and telephone number.
The closing date for receipt of the Pre-Qualification Questionnaire is
22.11.2013 (12:00). Tenderers are required to ensure that documents are
obtained and returned to The Litmus Partnership Limited, by email to
pqq@litmuspartnership.co.uk, by the above closing date and time. Policy
documents (where indicated in the Pre-Qualification Questionnaire) shall
be uploaded to The Litmus Partnership Limited pre-qualification website
prior to this closing date and time.
It will be the Tenderer's responsibility to obtain any necessary documents
and access to The Litmus Partnership pre-qualification website in order to
submit a response by the closing date and time.
The contracting authority reserves the right not to award any or part of
the contract which is the subject of this OJEU notice and reserves the
right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by
those expressing an interest in tendering for this contract opportunity.
The contracting authority will consider variant bids, evaluating them (so
far as the variant or the evaluation of the variant is in the opinion of
the contracting authority practicable) on the same basis as a conforming
bid, but shall not be obliged to accept any such bid in preference to a
conforming bid even if the variant bid scores more highly. No variant will
be considered unless the bidder simultaneously submits a conforming bid.
VI.5) Date of dispatch of this notice:
5.10.2013