Title
United Kingdom-Bromley: Office cleaning services
Publication Date
02 October 2013
OJS Ref
191/2013
Place
BROMLEY
Country
UK - United Kingdom
Authority Name
LONDON BOROUGH OF BROMLEY
Authority Type
Local authorities
Deadline
15 November 2013 @ 12 00
Original Language
EN - English
Contract
Service contract
Procedure
Open procedure
Document
Contract notice
Regulation
European Communities, with participation by GPA countries
CPV Codes
90919200 - Office cleaning services
NUTS Codes
UKJ4 - Kent
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Full Details
Contract notice
Services
Directive 2004/18/EC
Section I: Contracting authority
I.1) Name, addresses and contact point(s)
London Borough of Bromley
Civic Centre, Stockwell Close
For the attention of: Andrew Champion
BR1 3UH Bromley
UNITED KINGDOM
Telephone: +44 2083134394
E-mail:
andrew.champion@bromley.gov.uk Internet address(es):
General address of the contracting authority:
www.bromley.gov.uk Further information can be obtained from: The above mentioned contact
point(s)
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained
from: London Borough of Bromley
Civic Centre, Stockwell Close
For the attention of: Janet Johnson
BR1 3UH Bromley
UNITED KINGDOM
Telephone: +44 2083134327
E-mail:
janet.johnson@bromley.gov.uk Tenders or requests to participate must be sent to: London Borough of
Bromley
Civic Centre, Stockwell Close
For the attention of: Director of Corporate Services
BR1 3UH Bromley
UNITED KINGDOM
I.2) Type of the contracting authority
Regional or local authority
I.3) Main activity
General public services
I.4) Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting
authorities: no
Section II: Object of the contract
II.1) Description
II.1.1) Title attributed to the contract by the contracting authority:
Office Cleaning Contract.
II.1.2) Type of contract and location of works, place of delivery or of
performance
Services
Service category No 14: Building-cleaning services and property management
services
NUTS code UKJ4
II.1.3) Information about a public contract, a framework agreement or a
dynamic purchasing system (DPS)
The notice involves a public contract
II.1.5) Short description of the contract or purchase(s)
Office cleaning services. Daily and periodic cleaning of offices, meeting
and reception rooms, halls, washrooms, toilets and linked spaces at
Bromley's Civic Centre site plus some accomodation at Yeoman House, Penge
(including a clinical room/area).
II.1.6) Common procurement vocabulary (CPV)
90919200
II.1.7) Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.
Lots
This contract is divided into lots: no
II.1.9) Information about variants
Variants will be accepted: no
II.2) Quantity or scope of the contract
II.2.1) Total quantity or scope:
The contract's approximate annual value is likely to be in excess of GBP
200 000. Please note that this figure is indicative only. The contract may
be extended for a further period of 12 months at the Council's discretion
and subject to satisfactory performance by the contractor.
Estimated value excluding VAT:
Range: between 400 000 and 450 000 GBP
II.3) Duration of the contract or time limit for completion
Starting 1.4.2014. Completion 31.3.2016
Section III: Legal, economic, financial and technical information
III.1) Conditions relating to the contract
III.1.1) Deposits and guarantees required:
Deposit or Parent Company Guarantee may be required.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded:
Joint and several liability.
III.1.4) Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2) Conditions for participation
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements
are met: The Authority will apply all the offences listed in Article 45(1)
of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public
Contract Regulations (PCR) 2006 in the UK) and all of the professional
misconducts listed at Article 45(2) of Directive 2004/18/EC (see also
Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate
is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at
http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr Candidates will be required to answer these questions as part of the
qualification process. For candidates who are registered overseas, you
will need to declare if you have any offences/misconduct under your own
countries laws, where these laws are equivalent to the Regulation 23
lists.
Candidates who have been convicted of any of the offences under Article
45(1) are ineligible and will not be selected to bid, unless there are
overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or
misconduct under Article 45(2) may be excluded from being selected to bid
at the discretion of the Authority.
III.2.2) Economic and financial ability
Information and formalities necessary for evaluating if the requirements
are met: (a) Appropriate statements from banks or, where appropriate,
evidence of relevant professional risk indemnity insurance
(b) The presentation of balance-sheets or extracts from the
balance-sheets, where publication of the balance-sheet is required under
the law of the country in which the economic operator is established
(c) A statement of the undertaking's overall turnover and, where
appropriate, of turnover in the area covered by the contract for a maximum
of the last three financial years available, depending on the date on
which the undertaking was set up or the economic operator started trading,
as far as the information on these turnovers is available
III.2.3) Technical capacity
Information and formalities necessary for evaluating if the requirements
are met:
(a) a list of the works carried out over the past 5 years, accompanied by
certificates of satisfactory execution for the most important works. These
certificates shall indicate the value, date and site of the works and
shall specify whether they were carried out according to the rules of the
trade and properly completed. Where appropriate, the competent authority
shall submit these certificates to the contracting authority direct
(b) a list of the principal deliveries effected or the main services
provided in the past 3 years, with the sums, dates and recipients, whether
public or private, involved. Evidence of delivery and services provided
shall be given: - where the recipient was a contracting authority, in the
form of certificates issued or countersigned by the competent authority, -
where the recipient was a private purchaser, by the purchaser's
certification or, failing this, simply by a declaration by the economic
operator
(c) an indication of the technicians or technical bodies involved, whether
or not belonging directly to the economic operator's undertaking,
especially those responsible for quality control and, in the case of
public works contracts, those upon whom the contractor can call in order
to carry out the work
(d) A description of the technical facilities and measures used by the
supplier or service provider for ensuring quality and the undertaking's
study and research facilities
(f) The educational and professional qualifications of the service
provider or contractor and/or those of the undertaking's managerial staff
and, in particular, those of the person or persons responsible for
providing the services or managing the work
(g) For public works contracts and public services contracts, and only in
appropriate cases, an indication of the environmental management measures
that the economic operator will be able to apply when performing the
contract
(h) A statement of the average annual manpower of the service provider or
contractor and the number of managerial staff for the last three years
(i) A statement of the tools, plant or technical equipment available to
the service provider or contractor for carrying out the contract
(j) An indication of the proportion of the contract which the services
provider intends possibly to subcontract
III.3) Conditions specific to services contracts
III.3.1) Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2) Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of
the staff responsible for the execution of the service: yes
Section IV: Procedure
IV.1) Type of procedure
IV.1.1) Type of procedure
Open
IV.2) Award criteria
IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated
in the specifications, in the invitation to tender or to negotiate or in
the descriptive document
IV.2.2) Information about electronic auction
An electronic auction will be used: no
IV.3) Administrative information
IV.3.2) Previous publication(s) concerning the same contract
no
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document
Payable documents: no
IV.3.4) Time limit for receipt of tenders or requests to participate
15.11.2013 - 12:00
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up
English.
IV.3.7) Minimum time frame during which the tenderer must maintain the
tender
Duration in months: 3 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.2) Information about European Union funds
The contract is related to a project and/or programme financed by European
Union funds: no
VI.3) Additional information
The contracting authority considers that this contract may be suitable for
economic operators that are small or medium enterprises (SMEs). However,
any selection of tenderers will be based solely on the criteria set out
for the procurement, and the contract will be awarded on the basis of the
most economically advantageous tender.
PLEASE NOTE: Although this tender is being run as an 'Open' tender, the
evaluation will be a two stage process. The Invitation to Tender will
consist of the tender documents plus a short questionnaire regarding your
company and its financial standing etc. The questionnaire responses will
be assessed first and any company that does not meet the stated criteria
will not progress to the full tender evaluation stage.
In order to assist tenderers' submission, prospective contractors will be
invited to inspect the Civic Centre and Yeoman House sites prior to
submitting their tender. Instructions how to book your site visit and
available dates and times will be included in the tender package. Please
note that for operational reasons there will be a limit on contractors
attending at any one time and spaces will therefore be allocated on a
'first come, first served' basis.
Evaluation of the tender will be based on the CIPFA standing guide to the
commissioning of local authority work and services tender evaluation model
and in full compliance with EU Directives, the Council's Contract
Procedure Rules and in accordance with the stated criteria.
Tenderers should note that the evaluation of the above criteria for
Quality issues etc will also include the operation of minimum score
thresholds. If the Tenderer's proposal receives a score below the required
threshold then the bid may not be considered further. (The minimum
acceptable score is a requirement to obtain at least half of the available
points in any particular area).
The Council may make use of the contract for further negotiated
arrangements to the extent permissible and in compliance with the relevant
Procurement Regulations.
The Council works closely with a number of its surrounding local
authorities on procurement activity and is a member of the South East
London Procurement Group (comprising of the London Boroughs of Bromley,
Bexley, Lewisham, Greenwich, Lambeth and Southwark). In addition to the
partner organisation identified above, in appropriate circumstances and in
compliance with any legal and regulatory requirement, the opportunity for
services to be provided through this contract may also be offered to
members of this organisation and who may have similar usage volumes.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=61862825 GO Reference: GO-2013930-PRO-5163793
VI.4) Procedures for appeal
VI.4.1) Body responsible for appeal procedures
London Borough of Bromley
Civic Centre, Stockwell Close
BR1 3UH Bromley
UNITED KINGDOM
E-mail:
mark.bowen@bromley.gov.uk Body responsible for mediation procedures
DRS-CIArb on behalf of the Chartered Institute of Arbitrators
12 Bloomsbury Square
WC1A 2LP London
UNITED KINGDOM
E-mail:
padre@bipsolutions.com Telephone: +44 8452707055
Internet address:
http://www.bipsolutions.com/ VI.4.2) Lodging of appeals
Precise information on deadline(s) for lodging appeals: The Remedies
Directive and 'Alcatel' mandatory standstill period provide clear and
effective procedures for seeking redress in cases where bidders consider
contracts have been unfairly awarded. Appeals against the award must be
made within a period of 10 days (if contractors have been notified
electronically) of the award of contract to the address shown in VI.4.1.
Requests for additional de-briefing within the standstill period must be
made in writing (which includes fax and email) to the same address. Any
such request must be received by the contracting authority no later than
midnight of the second day of the standstill period.
VI.4.3) Service from which information about the lodging of appeals may
be obtained
London Borough of Bromley
Civic Centre, Stockwell Close
BR1 3UH Bromley
UNITED KINGDOM
E-mail:
dave.starling@bromley.gov.uk Telephone: +44 2083134639
VI.5) Date of dispatch of this notice:
30.9.2013