Title
United Kingdom-Basingstoke: Cleaning services
Publication Date
25 July 2013
OJS Ref
143/2013
Place
BASINGSTOKE
Country
UK - United Kingdom
Authority Name
SENTINEL HOUSING ASSOCIATION
Authority Type
Body governed by public law
Deadline
27 August 2013 @ 13 00
Original Language
EN - English
Contract
Service contract
Procedure
Restricted procedure
Document
Contract notice
Regulation
European Communities
CPV Codes
90910000 - Cleaning services
NUTS Codes
--------------------------------------------------------------------------------
Full Details
Contract notice
Services
Directive 2004/18/EC
Section I: Contracting authority
I.1) Name, addresses and contact point(s)
Sentinel Housing Association
56 Kingsclere Road
RG21 6XG Basingstoke
UNITED KINGDOM
E-mail:
adrian.brinkley@randallsimmonds.co.uk Internet address(es):
General address of the contracting authority:
www.sentinelha.org.uk Further information can be obtained from: Randall Simmonds LLP
28 Devon Square
Contact point(s): Randall Simmonds LLP
For the attention of: Adrian Brinkley
TQ12 2HH Newton Abbot
UNITED KINGDOM
Telephone: +44 1626201020
E-mail:
adrian.brinkley@randallsimmonds.co.uk Internet address:
http://www.randallsimmonds.co.uk Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained
from: Randall Simmonds LLP
28 Devon Square
Contact point(s): Randall Simmonds LLP
For the attention of: Adrian Brinkley
TQ12 2HH Newton Abbot
UNITED KINGDOM
Telephone: +44 1626201020
E-mail:
adrian.brinkley@randallsimmonds.co.uk Tenders or requests to participate must be sent to: Sentinal Housing
Association
56 Kingsclere Road
RG21 6XG Basingstoke
UNITED KINGDOM
I.2) Type of the contracting authority
Body governed by public law
I.3) Main activity
Housing and community amenities
I.4) Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting
authorities: no
Section II: Object of the contract
II.1) Description
II.1.1) Title attributed to the contract by the contracting authority:
Cleaning Services.
II.1.2) Type of contract and location of works, place of delivery or of
performance
Services
Main site or location of works, place of delivery or of performance: North
Hampshire and surrounding districts.
NUTS code
II.1.3) Information about a public contract, a framework agreement or a
dynamic purchasing system (DPS)
The notice involves a public contract
II.1.5) Short description of the contract or purchase(s)
Sentinel Housing Association is a housing association that manages over
7,900 affordable homes for rent and shared ownership, together with
supported housing across north Hampshire and surrounding districts.
Sentinel is seeking a suitably qualified partner to carry out cleaning of
communal areas over a 3 year term, with the option to extend for a further
2 x 3 year terms, subject to annual reviews. The Contract includes
vacuuming carpets; washing floors, handrails, and paintwork; sweeping;
cleaning of windows; litter picking; and other works associated with
cleaning as appropriate.
II.1.6) Common procurement vocabulary (CPV)
90910000
II.1.7) Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.
Lots
This contract is divided into lots: no
II.1.9) Information about variants
Variants will be accepted: no
II.2) Quantity or scope of the contract
II.2.1) Total quantity or scope:
Sentinel wishes to achieve value for money therefore seeks expressions of
interest from experienced service delivery willing to implement best
practice in their service delivery. Sentinel is seeking to enter into an
agreement with a single service provider for a term of 3 years, with the
option for Sentinel to extend for a further 2 x 3 year terms, giving a
maximum contract duration of 9 years. The Contract shall be formally
reviewed on an annual basis throughout and Sentinel will retain the right
to terminate or reduce the scope of the contract at any time during the
original term, or any extended term.
Estimated value excluding VAT:
Range: between 240 000 and 300 000 GBP
II.2.2) Information about options
Options: no
II.2.3) Information about renewals
This contract is subject to renewal: yes
II.3) Duration of the contract or time limit for completion
Duration in months: 36 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1) Conditions relating to the contract
III.1.1) Deposits and guarantees required:
Details of the deposits and guarantees by Sentinel will be set out in the
Tender and Contract Documents.
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions governing them:
Terms of financing and payment arrangements will be set out in the Tender
and Contract Documents.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded:
Joint and several liability.
III.1.4) Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2) Conditions for participation
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements
are met: As set out in the pre-qualification questionnaire which is
available from the address in Annex A.
III.2.2) Economic and financial ability
Information and formalities necessary for evaluating if the requirements
are met: Applicants will be required to complete a pre-qualification
questionnaire. The questionnaire is available from the address in Annex A.
Minimum level(s) of standards possibly required: Applicants will be
required to confirm that the anticipated annual value of services of
£240,000 to £300,000 is no more than 75% of their annual turnover. A
£400,000 annual turnover requirement.
III.2.3) Technical capacity
Information and formalities necessary for evaluating if the requirements
are met:
Applicants will be required to complete a pre-qualification questionnaire.
The questionnaire is available from the address in Annex A.
Minimum level(s) of standards possibly required:
Any minimum levels of technical capacity required by Sentinel will be set
out in the pre-qualification questionnaire.
III.3) Conditions specific to services contracts
III.3.1) Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2) Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of
the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1) Type of procedure
IV.1.1) Type of procedure
Restricted
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate
Envisaged number of operators: 5
IV.2) Award criteria
IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated
in the specifications, in the invitation to tender or to negotiate or in
the descriptive document
IV.2.2) Information about electronic auction
An electronic auction will be used: no
IV.3) Administrative information
IV.3.2) Previous publication(s) concerning the same contract
no
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document
Time limit for receipt of requests for documents or for accessing
documents: 23.8.2013
Payable documents: no
IV.3.4) Time limit for receipt of tenders or requests to participate
27.8.2013 - 13:00
IV.3.5) Date of dispatch of invitations to tender or to participate to
selected candidates
9.9.2013
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up
English.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement: no
VI.2) Information about European Union funds
The contract is related to a project and/or programme financed by European
Union funds: no
VI.4) Procedures for appeal
VI.4.1) Body responsible for appeal procedures
Royal Courts of Justice
Strand
WC2A 2LL London
UNITED KINGDOM
Body responsible for mediation procedures
Royal Courts of Justice
Strand
WC2A 2LL London
UNITED KINGDOM
VI.4.3) Service from which information about the lodging of appeals may
be obtained
Royal Courts of Justice
Strand
WC2A 2LL London
UNITED KINGDOM
VI.5) Date of dispatch of this notice:
23.7.2013