Title
UK-Colchester: Building-cleaning services
Publication Date
28 May 2013
OJS Ref
101/2013
Place
COLCHESTER
Country
UK - United Kingdom
Authority Name
COLCHESTER BOROUGH HOMES
Authority Type
Local authorities
Deadline
01 July 2013 @ 12 00
Original Language
EN - English
Contract
Service contract
Procedure
Restricted procedure
Document
Contract notice
Regulation
European Communities, with participation by GPA countries
CPV Codes
90911200 - Building-cleaning services
NUTS Codes
UKH3 - Essex
--------------------------------------------------------------------------------
Full Details
Contract notice
Services
Directive 2004/18/EC
Section I: Contracting authority
I.1) Name, addresses and contact point(s)
Colchester Borough Homes
Rowan House, 33 Sheepen Road
CO3 3WG Colchester
UNITED KINGDOM
Further information can be obtained from: The Essex Procurement Hub
Braintree District Council, Causeway House
For the attention of: Matt Howe
CM7 9HB Braintree
UNITED KINGDOM
E-mail:
matthew.howe@braintree.gov.uk Internet address:
www.braintree.gov.uk Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained
from: The Essex Procurement Hub
Braintree District Council, Causeway House
For the attention of: Matt Howe
CM9 9HB Braintree
UNITED KINGDOM
E-mail:
matthew.howe@braintree.gov.uk Internet address:
www.braintree.gov.uk Tenders or requests to participate must be sent to: The Essex Procurement
Hub
Braintree District Council, Causeway House
For the attention of: Matt Howe
CM7 9HB Braintree
UNITED KINGDOM
E-mail:
matthew.howe@braintree.gov.uk Internet address:
www.braintree.gov.uk I.2) Type of the contracting authority
Regional or local authority
I.3) Main activity
Housing and community amenities
I.4) Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting
authorities: no
Section II: Object of the contract
II.1) Description
II.1.1) Title attributed to the contract by the contracting authority:
Communal cleaning services.
II.1.2) Type of contract and location of works, place of delivery or of
performance
Services
Service category No 14: Building-cleaning services and property management
services
NUTS code UKH3
II.1.3) Information about a public contract, a framework agreement or a
dynamic purchasing system (DPS)
The notice involves a public contract
II.1.5) Short description of the contract or purchase(s)
Building-cleaning services. To provide building cleaning services to the
Communal Areas of the 2 and 3 storey flats on behalf of Colchester Borough
Homes, within the borough of Colchester.
II.1.6) Common procurement vocabulary (CPV)
90911200
II.1.7) Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.
Lots
This contract is divided into lots: no
II.1.9) Information about variants
Variants will be accepted: no
II.2) Quantity or scope of the contract
II.2.1) Total quantity or scope:
Colchester Borough Homes is an Arms Length Management Organisation,
created in 2003 to manage homes for Colchester Borough Council. The
company manages 6,300 homes, 23 sheltered housing schemes and 950
leasehold properties. These properties are spread across the borough of
Colchester, in locations from rural villages to large estates.
Residents in Council owned blocks of flats generally receive a cleaning
service for the communal areas of the building which are situated on
various estates in and around the town, including some in the surrounding
rural areas. The blocks encompass a variety of different builds of flats
that date from the 1950s to the late 1970s.
The cleaning required will incorporate routine cleaning plus a programme
of deep cleaning which will be stipulated within the tender specification.
Tenders should also note that TUPE will apply.
Estimated value excluding VAT: 970 800 GBP
II.2.2) Information about options
Options: no
II.3) Duration of the contract or time limit for completion
Duration in months: 72 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1) Conditions relating to the contract
III.1.1) Deposits and guarantees required:
Parent company guarantees, bonds and/ or collateral warranties from the
principal as well as sub-contractors may be required. The Council's
requirements will be identified in the tender documents.
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions governing them:
Payment by the contracting entity will be pounds sterling and will
normally be required to be made by means of electronic funds transfer.
Full details will be contained in the tender documents. Payment will be
made on delivery of the service and at the end of each contract month in
arrears.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded:
The contracting entity's specific requirements are to be determined but it
does require that any contract awarded be entered into by a single legal
entity on the part of the successful candidate. Any legal entity which has
a group of entities will be required to provide an undertaking to be
jointly and severally responsible for the due performance of the
concession agreement.
III.1.4) Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2) Conditions for participation
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements
are met: These requirements are fully detailed in the Pre Qualification
Questionnaire and Tender Documents.
III.2.2) Economic and financial ability
Information and formalities necessary for evaluating if the requirements
are met: These requirements are fully detailed in the Pre Qualification
Questionnaire and Tender Documents.
III.2.3) Technical capacity
Information and formalities necessary for evaluating if the requirements
are met:
These requirements are fully detailed in the Pre Qualification
Questionnaire and Tender Documents.
Section IV: Procedure
IV.1) Type of procedure
IV.1.1) Type of procedure
Restricted
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate
Envisaged minimum number 3: and maximum number 6
IV.2) Award criteria
IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated
in the specifications, in the invitation to tender or to negotiate or in
the descriptive document
IV.2.2) Information about electronic auction
An electronic auction will be used: no
IV.3) Administrative information
IV.3.1) File reference number attributed by the contracting authority:
CBH-MA-0001
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document
Time limit for receipt of requests for documents or for accessing
documents: 24.6.2013 - 17:00
Payable documents: no
IV.3.4) Time limit for receipt of tenders or requests to participate
1.7.2013 - 12:00
IV.3.5) Date of dispatch of invitations to tender or to participate to
selected candidates
8.7.2013
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up
English.
Section VI: Complementary information
VI.3) Additional information
The contracting authority considers that this contract may be suitable for
economic operators that are small or medium enterprises (SMEs). However,
any selection of tenderers will be based solely on the criteria set out
for the procurement, and the contract will be awarded on the basis of the
most economically advantageous tender.
To obtain the Pre Qualification Questionnaire, suppliers must contact Matt
Howe via email at
matthew.howe@braintree.gov.uk and the deadline for
requesting the PQQ is 24.6.2013 at 17:00hrs and the deadline for
submitting your response is 1.7.2013 at 12:00 hrs. Please ensure that you
allow yourself plenty of time when responding to this invite prior to the
closing date and time, especially as you will need to submit a hard copy
of your PQQ to the address detailed in the PQQ Document by the closing
date of 12:00 (noon) on 1.7.2013.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=61134980 GO Reference: GO-2013524-PRO-4828620
VI.4) Procedures for appeal
VI.4.1) Body responsible for appeal procedures
The Royal Courts of Justice
Strand
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 02079476000
VI.4.2) Lodging of appeals
Precise information on deadline(s) for lodging appeals: This Authority
will incorporate a minimum 10 Calendar day standstill period at the point
information on the award of the contract is communicated to tenderers.
This period allows unsuccessful tenderers to seek further debriefing from
the Contracting Authority before the contract is entered into. If an
appeal regarding the award of a contract has not been successfully
resolved the Public Contracts Regulations 2006 (SI2006 No 5) (As amended)
provide for aggrieved parties who have been harmed or are at risk of harm
by a breach of the rules to take action in the High Court (England, Wales
& Northern Ireland). Any such action must be brought promptly (generally
within 3 months).
VI.5) Date of dispatch of this notice:
24.5.2013